1. Welcome! Aimsweb User Group Spring 2014
Have these websites open – each on a tab:
Also your aimsweb account (log in plus the aimsweb homepage)
(make sure weebly isn’t blocked in your district)
Demo of version 2 software
Backchannel:

2. assessment system used to track student performance over time
What is aimsweb?
Embedded, printable
assessment protocols
Brief, continuous
assessment system used to track student performance over time
Web based
data management
and reports
First, lets answer the question what is aimsweb. AIMSweb is a web based, assessment system that allows teachers to screen and monitor student progress on essential reading and math skills. The assessments are used to help teachers identify which students are at risk of learning failure and helps to also track student progress over time to see if your instruction is giving you the desired growth for your students. The system is web based and the assessments can be printed from within the software. Aimsweb also includes a robust data management suite of reports. Now, let’s take a look at the two main components of aimsweb.

3. Two Components of aimsweb
Benchmarking & Progress Monitoring
When used together, provide a complete picture of student growth
Progress Monitoring
Benchmark Screening +
Aimsweb has both a benchmark screening and progress monitoring component. When we use both together, we get a complete picture of not only how a student is performing on certain key skills but also a picture of their learning over time. Benchmark screening means that we benchmark students 3x/year in the fall, winter, and spring. The screening is intended to help us identify who is ‘at-risk’ of learning challenges. For those ‘at-risk’ students, you have the capability to progress monitor students more frequently.

4. The Complete Picture Benchmark Screening & Progress Monitoring
When used together, provide a complete picture of student growth
Fall Benchmark Screening
Sept 1- Oct 15*
Progress Monitoring
Winter Benchmark Screening Jan 1-Feb 1*
Spring Benchmark Screening May 1-June 1*
When used together, the screening and monitoring provide a complete picture of school, as well as student growth, on essential skills over time. The work flow looks like this…begin with screening, then begin monitoring, then screen again, then more monitoring, and again screening in the spring.
It is important to note that AIMSweb gives customers a 6 week testing window. Districts and/or schools MUST select a 2 week test window within that timeframe and enter that into the system BEFORE any testing can begin. The test window is vital to keeping the fidelity of the assessment high.
Fall Universal Screening
* Dates are customizable but must be set before data entry

5. Migrating your account to the new aimsweb

6. Common Question Q: When will the new aimsweb be ready?
A: The plan is for a controlled release with a small number of customers starting in February, after the winter benchmark period.
Q: How do we decide when to move?
A: Several considerations:
- User and Account data preparation
- New features and functions - training
- Timing that is best for your school(s): Before/after benchmark period; Summer 2014; Summer 2015

7. Migration Process in General
User and Account Data Preparation
Schedule Account Move
On scheduled date/time, Pearson moves account data into new aimsweb
Pearson/customer checks account data in new aimsweb; then account is promoted to production

8. How to Get Started User Training
Follow Migration checklist – on Weebly site
Attend/watch Overview webinars, live and recorded
Next live webinars are April 7 & 24, 3 pm Central time
Request Customer Training accounts ( – Contact form)
View Training Tutorials
Review supporting Documentation (FAQ; Key Differences; Roadmap) (not all of these are ready at present)

9. OST
The Operational Support Team is staffed Monday through Friday 8:00 am to 5:00 pm Central Standard Time excluding Pearson holidays. In addition to assisting you with preparing your data for migration, OST will also assist with the import of your student and class rosters. They can be contacted at 866‐313‐ 6194, Option 1, then Option 3 or

10. How to Get Started
Account Data Preparation: Pearson Operational Support Team (OST)
Key resource for data clean-up/prep
Migration report to identify potential data issues in current system
Data Migration Training Tutorials

11. Important Information
Account migration is Not Automatic!
Pearson will work with you to schedule the migration and support you through the process
Account data migration approach is to clean and prepare the data in the current (1.0) aimsweb account, then migrate it to the new aimsweb
All schools within the account will be migrated over

12. Important Information
The current year and previous year of data will move over as part of the migration process
You will have access to your 1.0 aimsweb account to run reports and view historical data beyond two years
If you want to move more than two years of data we will handle on a custom request basis
Tech specs being released soon
Flash????
Ipad/tablet apps in Fall to assess and view results/data

13. Helpful Resources

15. Folder in Customer Forum

16. Aimsweb 2.0
Stay up to date:
aimsweb.com
facebook.com/aimsweb

17. What are tasks you have been doing in Aimsweb 1.0?
Manage Tab
What are tasks you have been doing in Aimsweb 1.0?
Schooll

18. Customer ID: 1280 or 1328 Username: Manager Password: Password1
Training Site (or use button on Weebly)
Customer ID: 1280 or 1328
Username: Manager
Password: Password1

19. Point out that this is teacher’s home screen
Point out “all students” – classes: will be imported, “Custom groups”
National Norms – you can set default
Green refresh button (like old blue “Go” button)
Click a student – tasks NEW – preload these

20. Help!
Continues to be contextual
Search for “migration”

21. Go to Export Data Wizard pages

22. Imports - Status

23. Exports in Ver 2.0 Available the next day (done on off hours)
Files cannot be modified
Clicking job name runs that job again with same settings
“completed” files are available for 30 days

24. Manage Area
School System

25. Graduate
Can use the button to manually graduate but import will override
Only account managers can do this
If graduation has been done in a school year, button will say “Print Graduation Report”

26. District “Users” – lost students
Special holding area in your account
Can delete or transfer

27. School “Users” – lost students
Special holding area for those not in a class
Can transfer them to a class
Delete if they have no data

28. Classes Created in your import Teachers can have multiple classes
Students can be in multiple classes
Class needs a unique identifier (no.)

29. Custom Groups No check for duplicate names
Good for “reading” or “math” or “AIS” classes
Previous year’s class for a teacher

30. Users
Upload teachers & managers in an import (reading teachers, school psychologists, ais)
Then assign a role – that makes them a user
Users get a username and password & can log in
Help – “delete user” for rules

31. User Roles
NEW
Manage area only, few rights
View only, no editing

32. Deleting Users
School managers – only can be deleted if no progress monitoring caseloads
Can no longer log in to Aimsweb (unless they have another role); can deactivate
Only can be done by District Manager or Account Manager
Help – “delete user” for rules

33. Account – 5 functions

34. Interventions-for Monitoring
Managers can create
Aimsweb defaults can be added/edited/deactivated by Account Managers only
Other managers can create for district or school
Can’t edit or delete if it has been used

35. Tasks - New Can edit the defaults or add new
Have to deactivate, then delete
Can only delete if not being used

36. Examples of Tasks you might create
Can attach a video, sound recording or notes to a task

37. Calendar - New
2-3 weeks is ideal for each gr level but this is school wide; use Aimsweb windows

38. 2 sub areas – Measures & Account Preferences
MEASURES – you can deactivate or activate assessments; deactivate ones you do not use (check means active)

40. Passwords – no control Must be changed every 60 days
Will be locked out after 5 incorrect attempts
Can’t reuse password within same calendar year