October 24, 2013

Director’s Office Dept. of Assets Staff 5 Objective Dept. of Supporting Services 4 Summary 6

Organization Chart

★ To create an environment in which scientists can work pleasantly and efficiently towards the goals of “One- Three-Five Development Plan" Director’s Office Dept. of Asset Dept. of Supporting Services To ensure the institute’s routine operation in an institutional framework To ensure the assets safe and efficiently utilized To provide a safe environment & ensure scientists concentrate on scientific matters Ⅰ. Objective

To coordinate and organize important activities 1 32 To formulate IHEP rules & regulations, and see them to be observed To communicate and implement policies and decisions Key Link of IHEP Administration: To ensure the institute’s routine operation Ⅱ. Director’s Office Ⅱ. Director’s Office

▲ The director’s office organizes the executive meeting and implements the decisions made at the meeting. Every year more than 120 Notice on Executive Meeting Decisions were drafted. 1. To coordinate and organize important activities ▲ On July 17,2013, President Xi Jinping visited the upgraded BEPC □ The executive meeting, high-level visits, international conferences, etc. Ⅱ. Director’s Office

□ More than 140 rules and regulations are compiled a booklet, involving 10 aspects (the administration, the international affairs, the assets management, the safe & security management, etc.) MakerAmountExamples Director’s Office nearly 20 Detailed rules on the implementation of public affairs Notice on further strengthening the institute management Dept. of state- owned assets over 10 Detailed rules on the government procurement Procedures of domestic procurement Dept. of supportin g services nearly 30 Regulations on the use of radioactive sources Rules on the supervision of dangerous chemicals Manual on safety management ↖ Rules&regulations made by these 3 Dept. in the booklet. 2. To formulate rules and regulations and see them to be observed Ⅱ. Director’s Office

□ Every year over 10,000 documents are processed. 80% of them need to be signed within IHEP. □ Most of documents are processed on the same day of receiving them, thus keeping higher efficiency. Ⅱ. Director’s Office

4. Scientific & Technical Archives □ Scientific & technical archives include valuable documents and materials, such as texts, figures, audio and video records, etc. They record the processes of scientific research activities. □ Archives are important references for the scientists, engineers and students, etc. Item category Archival Volume Number Consult Quantity /per Year Large-Science Construction Project BEPC-I2698 Vol. ～ 830 Vol. BEPC-II1254 Vol. DYB1006 Vol. Construction Projects993 Vol. General Scientific Research Projects 4167 Vol. Scientific Research Instrument and Equipment 139 Vol. Total10,257 Vol. Ⅱ. Director’s Office

13 ~400 Press conferences : 13, News in media: ~400 First 120,000 ~150 First www website in China, built in Visiting times 120,000 /month. The visitors come from ~150 countries. ▼ Statistics of News ( ) ▼ Visiting Times(2013) ↖ Excellent science website of CAS ↖ Daya Bay announced the first results Outreach ( Since 2008 ) 120,000 Ⅱ. Director’s Office

Ⅲ. Dept. of Assets Assets safe and efficiently utilized Construction progress satisfies the needs B Procurement & Import/Export C Civil Construction Management A Assets Management

● Assets ledger managed via ARP(Academy Resource Planning) system ● Physical assets tracked by bar code system ● Disposal of assets strictly supervised by two groups ● A comprehensive inspection conducted each year ● The use and maintenance of physical assets done by the research fellows. ● Public technology service platform is established for the sharing of the general and specialized equipments. Ⅲ. Dept. of Assets

● Execution of centralized purchasing ● Sales and post sales service & coordination ● Cost saving rate: ~10% Procurement Ⅲ. Dept. of Assets

Import/Export D C E B ● Normal transaction in international sales and purchase 80~90% ● Special import & export for international collaboration (CMS,ATLAS,DYB, BESIII, ASγ,ARGO) 10~20% ● Arrangement for exemption for most of the imported goods ● ERP system deployed for International trade Ⅲ. Dept. of Assets

□ newly constructed or renovated buildings exceeds 20,000 square meters. □ A Committee of Campus Construction Planning is established for the supervision and coordination of construction projects, to ensure the proper use of land and infrastructure satisfying the overall needs. □ Number of trained professionals reached 15 at present. Ⅲ. Dept. of Assets

FinishedOn progress ProjectArea(M 2 )ProjectArea(M 2 ) Daya Bay neutrino experiment site 25,800 CSNS project50,000 House for employee in Dongguan 40,000 Multi- disciplinary Research Building 30,000 Renovation of experiment buildings 25,000 Academic Meeting Building 3,300 □ Main construction projects in recent 5 years ↖ Daya Bay↗CSNS Ⅲ. Dept. of Assets Ⅲ. Dept. of Assets

Safety & Security To provide the logistic support Campus administration To ensure IHEP safety and security Ⅳ. Dept. of Supporting Services Ⅳ. Dept. of Supporting Services

Fire- fighting Facilities Fire- fighting Devices Special Equipments Radioactive Sources Ray Devices Radioisotopes 122, Ⅳ. Dept. of Supporting Services

Safety & Security Education A Fire-fighting Drill Detection of Special Equipments Safety & Security Meeting Safety Interlock System

■ To operate and develop the public infrastructure ● The power facilities were renovated, providing the stronger support. ● 30 persons are responsible for power facilities running, including the water-supply, heat-supply, electric power-supply etc. ● 20 persons are responsible for maintenance. ■ Housing management ● Apartments with 670 beds for staff or postgraduates ● 35 apartments for post-doctors ● Some rental apartments for young persons or talents ↖Apartments ↗Boiler Room Ⅳ. Dept. of Supporting Services

● A canteen accommodating 800 people ● 2 professional teams for food service ● Shuttle buses ● A clinic ● Sports grounds &facilities Ⅳ. Dept. of Supporting Services

Ⅴ. Staff □ Till now, 134 employees serve in these 3 departments. DivisionStaffTotal Director’s Office15 Dept. of assets23 Dept. of supporting services 95(including 56 workers) 134 □ There are 8 division directors/deputy directors (3 females). All of them have college degrees or above. Most of them have over 20 years experience in management.

Ⅴ. Staff (years) □ We have the staff of over 20 years experience, also have some well trained young men. Table 1: Age Distribution(excluding workers)

△ Table 2:Education Background(excluding workers) △ Table 3: Professionals & technicians ● 31 persons have the professional & technical titles.

Ⅵ. Summary  The management and services can satisfy the requirements of One-Three-Five Development Plan and provide a good environment for the scientific research.  We have an efficient team of professional, experienced division directors and trained, innovative employees, which keeps our performance to a high level.  In the future, we will make greater efforts to improve ourselves, our efficiency, and make ourselves more professional.