A short guide for Internal Bank Doctors completing LocumServe Timesheets When these buttons appear - press ENTER or click this button to advance to the next slide

Control Centre: After logging the Control Centre is displayed This area contains a list of all your timesheets – week commencing dates = Outstanding, you need to submit it = Awaiting Approval The date is not displayed once the timesheet has been paid Select a timesheet. For this demo the one for w/c 10/08/2015 will be used.

Hover on the spyglass to produce a pop-up showing details of the timesheet Check that the timesheet is displaying the correct dates

IMPORTANT!! Check that the GRADE is correct. The GRADE triggers the correct rate of pay IMPORTANT If the Grade is incorrect, or you feel it MIGHT be incorrect – DO NOT complete or submit the timesheet. Consult your Rota Coordinator before doing anything else. If you submit the timesheet with the incorrect Grade, and it is paid – this will be deemed as binding and cannot be rectified at a later date.

To enter details of your worked hours into the selected timesheet – click VIEW

Check this area – are the details correct for the shift you worked? Is the GRADE correct? Remember - it is the GRADE that triggers the correct rate of pay. The name of the Rota Coordinator is displayed here too. IMPORTANT If the Grade is incorrect, or you feel it MIGHT be incorrect – DO NOT complete or submit the timesheet. Consult your Rota Coordinator before doing anything else. If you submit the timesheet with the incorrect Grade, and it is paid – this will be deemed as binding and cannot be rectified at a later date.

Timings of your worked shifts can now be entered. Using 24hr clock enter the start and finish time of the shift worked. Times can be entered using the any of the following formats: 9, 0900, 0930, 14, 1400, 1430

Timings of your worked shifts can now be entered. Using 24hr clock enter the start and finish time of the shift worked. Times can be entered using the any of the following formats: 9, 0900, 0930, 14, 1400, 1430

For speed – it’s easier to use the TAB key to move from field to field. Enter the END time of the shift

Note here the total amount of hours is displayed for each shift. Note here the Trust Breaks Policy is adhered to. Up to 6 hours – no break is deducted hours a break of 20 minutes is deducted. Over 12 hours a break of 30 minutes is deducted. The break is displayed as a decimal figure, ie 0.50 = 30 mins, 0.33 = 20 mins

Where you have been authorised to work through your break, you can have the break added back into the worked hours by checking this check-box

Complete the fields for each of the entries below. Named authorisation should be used in all cases. Click SUBMIT

Note that the break is now included in the worked hours

At this point you can either SAVE the timesheet to add further shifts in the same week. Or……

IMPORTANT Note that LocumServe Timesheets for Internal Bank only deal with HOURS WORKED and not Pay Rates. The Payments are made by the Trust into the usual monthly salary as long as the Timesheet is approved before month end – it will be paid in the following months pay. Hours are displayed as a decimal figure, ie = 12hrs.30 mins

Or…… Send it the Trust to be approved. Click this check box

The Timesheet Submission Declaration displays the reason for worked breaks (if any) Use this field to provide further evidence and authorisation of hours which are additional to the assigned shift Read and understand this declaration Click SUBMIT to confirm the details entered

Finally – click the REQUEST APPROVAL button

This screen simply confirms that there are no further timesheets to enter for the displayed week As a final check that the timesheet is now at the Request Approval stage – click Control Centre

It can be seen here that the coloured identifier has changed to green – indicating that the timesheet is now in the correct state for the Trust to Approve.

Important Points to Remember Submit Timesheets in accordance with Trust Standing Financial Instructions which requires all claims to be submitted within 3 months. Claims submitted outside this timeframe will not be paid. Rates of pay are triggered by the GRADE on each time sheet – it is your responsibility to check that the correct grade is displayed Breaks are deducted in accordance with Trust Policy Provide clear evidence and details of authorising persons where breaks are worked or hours additional to the initial shift is worked LocumServe Timesheets record Hours worked and only deal in hours – not pay rates LocumServe Timesheets should ONLY be completed on a PC/Laptop using Internet Explorer. Using iPads / iPhones / Safari etc is NOT recommended.

To get access to LocumServe – complete the details on the registration site by clicking on this link If you need assistance or have any questions, send an to our support team at or you can call us on option 2and our friendly & professional team will be only too happy to Start againClose