1. Qualifications Portal Guide Personal Development and Employability Qualification

2. Step 1 – Logging In To obtain a login for the portal please contact us at qualifications@princes-trust.org.uk and let us know your name, centre name, centre address and the programme (PDE) that you are running. qualifications@princes-trust.org.uk

3. Portal - Login Type username and password then press Enter

4. Step 2 – Getting Started When you first log in you must complete the Fast Track form for your centre. You will also need to have signed a Centre Agreement for Qualifications. Until these forms have been submitted and approved by the Qualifications Team, you will not be able to make entries for your learners. Please do this as soon as possible when you get your login details as it may delay your entries.

5. Portal – Entry Screen/Options The Fast track should be completed when you first go into the portal. You will not be able to make entries until this is done. Once you have done this you will not be asked to repeat in future years, however you MUST advise the Trust if any of the details on the form change. You can see your centre details and individual details here. You can edit certain parts but if you are unsure please contact the qualifications team.

6. Step 3 – Making Entries Remember – you should only make entries once the work has been completed, Internally Verified (IV’d) and you are ready to have the work Externally Verified (EV’d) by The Prince’s Trust. Details of the EV windows can be found at www.princes- trust.org.uk/trustqualifications/pde/pde_assessment_windows

7. Portal – Entry Screen/Options Click on ‘Make unit and qualification claims for PDE’ to enter your learners

8. Portal – Making Entries All sessions set up on TonT and linked to your centre will be listed. Click on the relevant session to make your entries.

9. Portal – Making Entries All registered clients linked to that session will appear; to make your entries: Under the relevant unit heading, select the level of the unit for all learners you wish to enter The +sign requests a unit certificate for that learner Scroll to the right to see additional units Some learners may be listed on Page 2 Once you have selected entries for your learners, press Submit If a learner does not appear then it is because they have not completed a Participant Profile Form. This must be completed and sent to your regional Programme Executive before an entry can be made.

10. Scroll all the way to the right to enter for a qualification (i.e an Award, Certificate or Diploma) if you have met the rules of combination. Learners must be entered for a qualification through the Portal; this does not happen automatically once they have enough credits.

11. Once you are happy with your entries you can either save for later or submit for EV. If you wish to starts again press Reset All.

12. Portal – Making Entries After pressing Submit, select Request an Invoice or Pay by Credit Card and press Continue and then Proceed. An automated email will be sent to confirm your entries.

13. Step 4 – Sample Requests Sample requests are made by the specified deadline as per the dates on the Qualifications website. It is the centre’s responsibility to check for their sample requests and ensure the work is sent for external verification before the deadline.

14. Portal – Sample Requests A sample will be requested on the specified date (see Qualifications website). To view your sample request: Click on ‘Sample requests and results ‘ and then Advanced Search and then click on the session name you wish to view

15. Portal – Sample Requests Sampled learners and units will be displayed. These must be sent to The Prince’s Trust by the specified date. You can export this information to Excel – this will give a printable version of entries, sample requests and results for a session.

16. Remember:  When submitting entries if you do not fully complete the payment process then your entries will not be made.  You should check your entries once they are made by going through the “Sample Request and Results” part of the portal. Any errors must be highlighted to The Prince’s Trust Qualification team immediately. Any incorrect entries highlighted to us after the window deadline cannot be changed and will be classed as a fail. A formal resubmission will then be required.  It is a centres responsibility to check the portal for sample requests which will be available by the specified deadline. Failure to send samples to us by the deadline will lead to your entries being failed. Deadline details can be found on our website and it is a centres responsibility to adhere to these.

17. Checking Results On the specified results deadline, your results can be checked on the Portal by clicking on ‘Sample requests and results’ and ‘advanced search’. Select the session name for the results you wish to view. Units that have passed successfully will go green. Failed units will show as red. An EV report will be sent to the centre with feedback on the sampled work.

18. Further Information For more information please visit our website: http://www.princes-trust.org.uk/trustqualifications.aspx