The Business Letter Mme Adèle Scott

Step 1. Heading  The heading appears in the upper right-hand corner. It contains the sender’s address and the date the letter is written.  Include:  Your street address.  Your city, province and postal code.  Type the date, including the month, day and year.

Step 2. Inside Address  This is the person’s contact information.  Include:  The name of the person to whom you are writing.  The person’s title.  The name of the company or organization where the person works.  The street address where you are sending the letter.  The city, province and postal code.

Step 3. Salutation  The salutation is the greeting.  Type in the name or title of the person to whom you are writing. You should use Mr. when addressing a man and Ms. when addressing a woman. A colon should be included at the end of the salutation.

Step 4. The body  The body is the main part of the letter that tells what you have to say. In the first paragraph, explain why you are writing.  As a general rule, you do not usually indent paragraphs in a business letter, but remember to include a space between each paragraph.

Step 5. Closing  The closing is used to end your letter.  The closing can change depending on to whom you are writing. Here are some examples:  Sincerely,  Yours truly,  Cordially,  Regards,  A comma should be included after the closing.

Step 6. Signature  This is where you include your name.  Type your first and last name for the signature. Remember to sign your name under the closing after printing.