International Training Program on Leadership in Competitive Enterprises 22 June – 17 July 2009 Mekong Institute, Khon Kaen University, Adrian Maena Toni Director – Economic & Productive Sector Ministry of Development Planning and Aid Coordination (MDPAC) 16 th July 2009 Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon Islands Government

Module 3: Performance Based Management Module 6: Business Proposal Development Improving the Performance of Economic Sector officials to achieve CNURA Government Policy Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon Islands Government

MDPAC Goals and Outcomes Policy Goal The coordination and formulation of National Medium Term Development Strategies and management and coordination to secure aid available to ensure that assistance is meaningful and applied in a manner that helps the government achieve its goals and that of the nation. Expected Outcomes 1. A Coordinated Planning Process that is inclusive and fosters National, Provincial and Community engagement in development planning (3.1 & 3.2) 2. Formulation of Medium Term Development Strategy in consultation with all stakeholders 3. Effective cooperation between government and development partners including other stakeholders to support sustainable development initiatives that contribute positively to improving living standards of Solomon islanders, 4. Aid results in economic growth leading to self-reliance and not to dependency, 5. Improved transparency in the management of bilateral and multi-donor activities as well as in development loans, and ensuring donor programs are consistent with government priorities (3.6 & 3.9) Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon Islands Government

Identifying the Problem Expected Outcome 4. Aid results in economic growth leading to self-reliance and not to dependency, Key Strategies 4.1Improve Aid effectiveness for all aid funded programs 4.2Improve programming donor funds to support productive sector emphasizing more on capital inputs rather than Technical Assistance 4.3Improve coordination of all donor funded micro projects with stakeholders (Provinces, constituencies and communities) Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon Islands Government

Minister Permanent Secretary Under Secretary Director Aid Coordination Unit Director Strategic Planning Sector Director Social Sector Cooperate Services (Administration) Accounts Section National Authorization Office Support Unit (NAO-SU) Rural Development Program (RDP) Director Economic & Productive Sector Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon Islands Government

Identifying the Problem Expected Outcome 4. Aid results in economic growth leading to self-reliance and not to dependency, Key Strategies 4.1Improve Aid effectiveness for all aid funded programs 4.2Improve programming donor funds to support productive sector emphasizing more on capital inputs rather than Technical Assistance 4.3Improve coordination of all donor funded micro projects with stakeholders (Provinces, constituencies and communities) Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon Islands Government

Problem Statement - “Question the question” “How can I, as a Director, improve the performance of Economic sector officials achieving CNURA Policy on ensuring Donor funds support the productive sector, emphasizing on capital inputs rather than Technical Assistance?” Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon Islands Government

The Problem and the Key Stakeholders Who are the key Stakeholders? Internal – Economic and Productive sector – Aid Coordination unit – National Planning Sector External – Line Ministries – Donors – NGO’s – Companies What causes the problem? Internal – Weak communication linkages – Unclear directives from Management – Weak enforcement of government policy – Lack of capacity in the MDPAC External – Unclear government priorities – Unwillingness to harmonize programs on government policy – No means of verifiable indicators Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon Islands Government

SWOT Analysis & Linkages Strengths Corporate Plans and AWP Cooperation of Economic Sector staffs Support from Aid Coordination Unit Support from PS Weaknesses Unclear directives from senior level Non commitment by other officials Lower confidence by staffs – not brave Opportunities Positive support from line ministries & donor partners The government policy document Positive support from companies & NGO’s Threats Unclear government priorities in the sector Conflicting interests between donor partners and government policies Weak enforcement of government policy Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon Islands Government

SWOT Analysis – the most significant Strengths Cooperation of Economic Sector staffs Support from Aid Coordination Unit Support from PS Weaknesses Non commitment by some MDPAC officials Opportunities Positive support from line ministries & donor partners The government policy document Positive support from companies & NGO’s Threats Conflicting interests (donor partners and government policies) Weak enforcement of government policy Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon Islands Government

Mapping Donor Partners Companies & NGO’s Improving the performance of Economic sector staffs to achieve government policy Line Ministries Aid Coordination Unit (Natural Ally) MDPAC Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon Islands Government

Hot Spots Donor Partners Companies & NGO’s Line Ministries Aid Coordination Unit (Natural Ally) MDPAC Improving the performance of Economic sector staffs to achieve government policy Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon Islands Government

Concrete Activities – Taking up the Challenge Targeting MDPAC officials – Inform colleagues of the government policies – Analyze current level of investment and make recommendations – Visualize the problem for officials to see Targeting Donor partners & line ministries – Draw their attention towards the government policies – Preach “Paris Declaration” & the “Accra Agenda for Action” (AAA) – Preach the government policy on the importance of the productive sector – Government policy to reduce TA – Pressure Donors to invest on Capital Inputs Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon Islands Government Paris Declaration 1.Ownership 3. Harmonization 5. Mutual accountability 2.Alignment 4. Managing for results

Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon Islands Government Key ActivitiesWhen & whereBy, with, for whomResources needed Awareness of Government Policies Gather baseline data on current investment in the Productive sector Awareness on Paris Declaration and AAA Identify existing TA facility needs Convince Donor partners to re-direct funds towards the development of capital inputs for the productive sector Formulation of Mechanisms through dialogue and get agreement from every stakeholder Start: Sept 2009 Finish: Dec 2009 Venue: Honiara Start: Nov 2009 Finish: Feb 2010 Venue: Honiara, provincial capitals Start: Sept 2009 Finish: Dec 2009 Venue: Honiara Start: Oct 2009 (DBC) Finish: Dec 2009 Venue: Honiara Start: Jan 2009 Finish: Mar 2009 Venue: Honiara Start: Feb 2010 Finish: Mar 2010 (Supp Bt) Venue: Honiara Actor: MDPAC, PMO Partner: NGO Audience: Govt. NGO & Donor officials Actor: ES (MDPAC) Partner: Min. Statistics Audience: Govt., NGO, Company officials Actor: MDPAC Partner: PMO, Donors Audience: Govt. NGO & Donor officials Actor: NP, ES (MDPAC) Partner: Line Ministries Audience: Donor funded programs Actor: ES, ACU (MDPAC) Partner: Donors Audience: Donors, TA Actor: MDPAC Partner: Donors, Audience: Govt. NGO, Donor, Companies Financial: usd$300 HR: 6 officials Financial: usd$700 HR: 4 officials Financial: usd$300 HR: 4 staffs Financial: HR: 6 officials Financial: usd$200 HR: 6 officials Financial: usd$400 HR: 4 officials Total usd$2, (67,400 Baht)

Expected outcome The MDPAC officials – Colleagues understand the government policies – Officials understand the current level of investment and recommendations made – Current situation is visualized for every officials to see Donor partners & line ministries – Stakeholders’ attention drawn towards the government policies – Stakeholders accept “Paris Declaration” & the “Accra Agenda for Action” (AAA) and practice them – The importance of the productive sector to the country’s development is understood by stakeholders – TA facilities reduced – Donors re-direct investment on Capital Inputs Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon Islands Government Paris Declaration 1.Ownership 3. Harmonization 5. Mutual accountability 2.Alignment 4. Managing for results

Expected result The MDPAC officials – Colleagues understand the government policies – Officials understand the current level of investment and recommendations made – Current situation is visualized for every officials to see Donor partners & line ministries – Stakeholders’ attention drawn towards the government policies – Stakeholders accept “Parish Declaration” & the “Accra Agenda for Action” (AAA) and practice them – The importance of the productive sector to the country’s development is understood by stakeholders – TA facilities reduced – Donors re-direct investment on Capital Inputs Visualizing the Problem & formulate mechanisms Stakeholders informed & partners are in agreement “Better understanding of the current situation & formulation of realistic mechanisms thus improving performance to achieve Government Policies” Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon Islands Government

“Tagio Tumas” Thank you very much