1311A.5 Club Leadership Training Session Achieving Success As Secretary

What do have these people in common?  Thomas Jefferson  James Monroe  Chuck Hagel  Kofi Annan  Stalin  Barbara Walters  Joan Rivers  Moneypenny

They were all at one point:  sec·re·tar·y / ˈ sekri ˌ terē  derived from the Latin word secernere, "to distinguish“  An official of a society or other organization who conducts its correspondence and keeps its records.

Duties  Outside the Club Meeting  At the Club Meetings

 Maintain an accurate membership roster  Give roster to the treasurer to submit with dues  Submit club officer list to World Headquarters  Handle general club correspondence  Keep club files  Attend club executive committee meetings  Arrange for a replacement  Prepare your successor for office 2 Outside the Club Meeting

 Record and read meeting minutes  Greet members and guests 4 At the Club Meeting

Tips and tricks

 Use a template Club name, date, type of meeting (club or executive committee), attendees, motion, action items  Ensure that your notes are clear to everyone  Transcribe minutes as soon as possible  Publish them!!! 10 Record Meeting Minutes

 Club dues  Initiation fee  Club name  Meeting day  Frequency of executive committee meetings 13 Maintain Files Amending Club Bylaws

A responsibility and a privilege 14