Program Implementation MM.DD.YY

To comply with the OHSA and regulations To demonstrate management's commitment to health and safety To show employees that safety performance and business performance are compatible To build buy-in through all levels of the company To outline accountability and responsibility for all workplace parties To prevent workplace injuries and illnesses. To meet safety group requirements Policies and Procedures: Why you need them! 2

Written Statements outlining expectations – Policies – Procedures – Guidelines – Workplace rules Provide guidance on what to do and when Standards 3

Plan Do Check Act cycle Plan – Develop the policy – Include goals, responsibilities, procedures, Do – Implement the policy – Risk assessment, communicate information, put procedures in place, train staff, Check (evaluate) – Check the results to determine whether the program is working Act – Based on the results adjust and make improvements Program 4

Use WSIB guidelines as a minimum: Written standard outlining expectations Step by step instructions for particular task or process Roles and responsibilities (who does what, when) Workplace rules Clear and concise information Reasonable expectations that are measurable What is required to implement the policy Step 1 - Set Standards 5

Goal of the program First Aid Procedures – First aid Station – include what equipment is available e.g. first aid boxes, room, stretcher, blanket, personal protective equipment, etc – Inspection – assign responsibility – Training – what level of training is required as per Reg – Record – how to ensure records are maintained First Aid 6

Sample First Aid Policy 7

Post in case of injury poster near the first aid station and other conspicuous area in the workplace Post valid first aid certificates Communicate information to all staff at meetings, memos, etc. Step 2 - Communicate 8

Train to the appropriate level – 5 or less workers per shift – emergency first aid – 15 or less workers per shift – standard first aid – 200 or less workers per shift – standard first aid – 200 or more workers per shift – nurse or dedicated first aider Must be trained by WSIB recognized training provider Ensure trained personnel available to assist employees Consider evening shift, locations with less than 5 employees, vehicles, etc. Maintain records of all training & certificates Post near firs aid station Keep copies in the SG binder (optional) Step 3 - Training 9

Quarterly inspection of first aid boxes Annual review of program – Review trends – Is the element actually implemented and working – Is training up to date Keep track and document these evaluations Step 4 - Evaluate 10

Recognize everyone who contributed by meeting and/or surpassing the element goals Make changes and improvements Can be completed by: – Letter/memo from president, health & safety awards, public recognition, i.e. coffee & donuts for JHSC and/or employees, staff meeting, newsletter article, bulletin board display Step 5 - Acknowledge Success & Make Improvements 11

Step 1- Written Standard- WHMIS Written standard that include roles and responsibilities for – Training – MSDS – Labels or identifying controlled or consumer products 12

Sample WHMIS Policy 13

Inform employees about standard Post on bulletin board, newsletter, etc. Discuss at team meetings Ensure products are labelled or identified Ensure MSDS are available and unexpired (less that 3 years) Step 2 - Communicate 14

Who needs to be trained What information is required How will training be done Who will conduct the training What resources are available Keep a record of training material, date and participants Train in all locations Step 3- Training 15

Review program annually in consultation with JHSC – Number of incidents involving chemicals – Concerns from staff – Inspection reports – Number of staff trained Step 4- Evaluate 16

Recognize everyone who contributed by meeting and/or surpassing the element goals – Issue certificate of attendance Make changes and improvements – Follow-up on concerns from staff – Publish achievements in newsletter article, bulletin board, JHSC minutes etc. Step 5 - Acknowledge Success & Make Improvements 17

Meet or exceed legislative requirements Meet or exceed requirements from SG guidelines – Complete 5 steps for 5 elements – Attend 3 meetings – Participate in validation audits Keep record of all activities (See sample training matrix) Implement all elements to all sites/ branches/ locations Accept PSHSA consultant visit Safety Group Expectations 18