PORTFOLIO COMMITTEE REPORT PRESENTATION JUNE 2008 MS NOBUBELE NGELE DEPUTY DIRECTOR-GENERAL

2 STRUCTURE OF THE PRESENTATION Responses to issues raised in the previous presentation Strategic thrusts Achievements/improvements HR roadmap for 08/09

3 STRATEGIC THRUSTS Eradication of backlog Improving efficiencies Building organizational capacity

4 RESPONSE TO QUESTIONS FROM PREVIOUS PRESENTATION Performance Management Signed Performance Agreements (PAs) are due on 30 June current status sms - received 40 out of 150 Non sms – received 2004 out of A report will be presented in the next cycle of reporting. Staff Retention The department is working closely with the DPSA Task Team on Occupational Specific Dispensation that will deliver appropriate salary structures for professionals The Water and Forestry Learning Academy represents the departments long-term strategy to ensure a reliable skills base and human resource pipeline in line with JIPSA and ASGISA In compliance with the Public Service Act all new officials serve the mandatory twelve (12) months probationary period.

5 ACHIEVEMENTS ERADICATION OF BACKLOG HR TRANSACTIONS AND KNOWLEDGE MANAGEMENT FOCUS AREAORIGINAL STATUSIMPROVED STATUSOUTSTANDING Pension Withdrawals217 backlog cases were outstanding Limpopo 106 Umtata 111 Limpopo 94 Finalized Umtata 83 Finalized Limpopo - 12 cases Umtata – 28 cases Injury on duty871 backlog cases were outstanding 782 updated89 cases Probations Management 1080 cases625 updated 511 confirmed 56 outstanding Review of HR Filing System A total of files were identified for revamping The revamping of all files has been completed and audited. A total of files were migrated to the various regional offices. Revamping of HR Filing System in Regions

6 HR TRANSACTIONS AND KNOWLEDGE MANAGEMENT FOCUS AREAORIGINAL STATUS IMPROVED STATUSOUTSTANDING Correcting employment Status of SMS members Employment Contracts not completed by SMS members All SMS Contracts signed and filed None Improve Compliance with Financial Disclosures Achieve 100% compliance 100% Compliance AchievedNone outstanding for 2007 Employee Initiated Severance Package (VSPs) 51 applications received 22 approved, 13 disapproved 8 applications

7 TALENT MANAGEMENT FOCUS AREAORIGINAL STATUSIMPROVED STATUSOUTSTANDING Revamping and Auditing of Bursary files 1275 files needed auditing and revamping 1275 Files Opened 1075 Files Audited Have signed copies of contracts Proof of study Copies of payments to Institutions, Records of results 200 Bursars Record of breach of contracts Record of repayment of debt. None Performance Management Finalization of Assessments 2005 – Performance Assessments Non SMS Finalized Non SMS Finalized SMS Finalized Assessments for SMS for

8 LABOUR RELATIONS FOCUS AREAORIGINAL STATUSIMPROVED STATUSOUTSTANDING Discipline/Misconduct Cases 29 Cases15 cases finalized14 Grievances34 Cases17 cases finalized17

9 FUNCTIONAL AREATASK AREAOUTPUTS Training and DevelopmentBursary allocation - internally 321 African – Male 166, Female Coloured – Male 10, Female 8 7 Indian – Male 3, Female 4 14 White – 11 Male, 3 Female Total allocation 360 Staff Development Bursaries Training and DevelopmentProvision of Learning Interventions 240 -Training interventions conducted Employees participated. Training and DevelopmentLearning Academy intake Graduate Trainees 71 = Male 39 Female 32 Learner Interns 35 = Male 23 Female 12 External Bursaries 80 = Male 38 Female 42

10 FUNCTIONAL AREATASK AREAOUTPUTS Organizational DesignCreation of New Components and Posts International Relations Chief Directorate Risk Management Directorate Reviewed organisational structure for Branch: NWRI approved Reviewed organisational structure for Branch: Forestry approved Cleaning of Organization Structure Verification of Employment and Personal Particulars, Salaries and designations, Placement in Components Validation of Vacancies Accurate and aligned organisational structure to PERSAL Recruitment and Selection Filling of Critical Posts.28 out of 36 critical posts filled: Senior Management - 9 Engineering – 4 Natural sciences - 5 Information Technology 1 Agriculture – 9

11 FUNCTIONAL AREATASK AREAOUTPUTS Organisational DevelopmentCorporate Services (CS) Customer Satisfaction Survey Report indicating areas of improvement Development of an HR ArchitecturePolicy DevelopmentBursary Policy Job Evaluation Policy HIV / AIDS Policy Performance Management and Development Policy Recruitment and Selection Policy Special Leave Policy

12 FUNCTIONAL AREATASK AREAOUTPUTS Performance ManagementCoaching on the development of Performance Agreement PMDS Toolkit

13 HR Road Map FOCUS AREATASK AREAOUTPUTSTIMELINE Development of an HR Architecture Policy Development Strategy Development Positioning of HR Abscondment and Absenteeism Grievance Policy Disciplinary Policy Incapacity Policy and Procedure Suspensions Policy Sexual Harassment Policy Resettlement Allocation of Official Housing Policy Official Journeys Policy Transport to attend funerals Policy Working Hours and overtime. HR Strategy HRD Strategy Competency Profiles 31 March September March 2008

14 HR Road Map FOCUS AREATASK AREAOUTPUTSTIMELINE Business Process Mapping Review existing HR Process Manual and Operating Procedures HR Business Processes Manual 30 September 2008 Close Gaps in HR Processes and Operating Procedures Training HR Staff on Business processes Line Managers on New HR Manual Improved performance 01 December 2008 Organizational DesignDevelopment of Job ProfilesCompetency Dictionary Job and Person Profiles 31 March 2009 HR TransactionsHR ComplianceSubmission of Financial Disclosures Probations Management 31 May 2008 Quarterly

15 HR Road Map FOCUS AREATASK AREAOUTPUTSTIMELINE Labour RelationsHR ComplianceFinancial misconduct cases Quarterly Talent ManagementHR ComplianceWorkplace skills plan Training reports Performance agreements 31 July 2008 Quarterly 30 June 2008 Recruitment and Selection HR ComplianceHR plan Employment Equity Report 31 July October 2008 Organizational Design Organizational Realignment Reviewed organizational structure 30 Sept 2008 Ongoing implementation Systems re- engineering Development of HR system HR system 30 March 2009

16 THANK YOU