Lesson Objective: Understand the main features and differences between Word Processing and Desk Top Publishing software. Learning Outcome: Clearly identify the uses of both types of software and use the correct terminology when describing their functions. Word Processing and DTP Lesson 5

Question  What’s the point of today’s lesson?

Software is like a tool  Which is the best tool to put a screw into a piece of wood? Hammer or a screwdriver?  A hammer works but it is not the best tool  You need to understand the differences between WP and DTP and which is the best tool for to do a particular task.

Introducing a text editor …

Which software do we use?  Word Processing … Microsoft Word  Desk Top Publishing Microsoft Publisher NB In the exam DO NOT mention specific software products like those above. Always refer to them as Word Processing and DTP.

Why do you use a word processor? What makes a WP better than using a text editor?  Text Editing – Changing the document  Text Formatting– Make it look pretty  Cut and Paste information from elsewhere  Mail merge information from elsewhere  Spell check documents for accuracy

Which of those reasons do you remember??  Text Editing – Changing the document  Text Formatting– Make it look pretty- eg aligning text, use bold, justification, headers & footers … etc.  Cut and Paste information from elsewhere  Mail merge information from elsewhere  Spell check documents for accuracy

 Spelling  Mail Merging  Cut & Pasting  Formatting  Editing Remember …  Sweden  Makes  Cheese  For  Elephants

What are the five steps to create and print a Mail merge document?? 1. Open a database program and create a table or query which contains the data needed. 2. Open a Word Processing program and link the document to the database 3. Write the mail merge letter, using the merge fields from the database. 4. Click a button to merge the data and letter into one document 5. Print it out

What were those step again … Tash? 1. Open a database program and create a table or query which contains the data needed. 2. Open a Word Processing program and link the document to the database 3. Write the mail merge letter, using the merge fields from the database. 4. Click a button to merge the data and letter into one document 5. Print it out

Why do you use DTP? The main features which make DTP different from WP:  Frames – blocks of text  Style sheets & Templates –easily create professional looking documents  Advanced Formatting e.g. auto font size  Advanced Graphics e.g. wrap & resize

How many can you remember?  Frames – blocks of text (also text wrap and flow control)  Style sheets & Templates – create booklets, posters, flyers, newsletters etc. Easily control the number of pages  Advanced Formatting e.g. auto font size, layers  Advanced Graphics e.g. wrap & resize

 Frames  Style sheets  Templates  Formatting text (advanced)  Graphics (resizing, wrapping etc.) Remember …  Funky  Swedish  Teachers  Feed  Goats