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OCR Nationals – Unit 1 AO4 – Business Documents. Overview of AO4 To produce a variety of different business documents for the company.

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Presentation on theme: "OCR Nationals – Unit 1 AO4 – Business Documents. Overview of AO4 To produce a variety of different business documents for the company."— Presentation transcript:

1 OCR Nationals – Unit 1 AO4 – Business Documents

2 Overview of AO4 To produce a variety of different business documents for the company

3 Success Criteria Pass Create at least a business letter and 2 other business documents Apply some formatting to your documents Use spell checker Include graphics from more than 1 source Merit Create at least a business letter and 3 other business documents Used a consistent layout (housestyle) to all documents Used spell and grammar checker; edit to improve and correct errors Include graphics from a range of sources Include tables, graphs and charts Distinction Create at least a business letter and 4 other business documents including a mail merge letter and a multi-page newsletter Inserted fields, including date and document information

4 What do you know about business documents?

5 Recap of Business Documents Business Documents have a house style – logo, fonts, images etc. – and it is used to make a set of documents that look co-ordinated

6 What evidence do you need to produce? Letter Business Card Memo FlyerNewsletter Mail Merge Letter Click on a button below to find out more

7 Evidence of: A Business Letter A business letter is a letter written in formal language, usually used when writing from one business organisation to another, or for correspondence between such organisations and their customers, clients and other external parties. Your letter must have: o A letterhead – logo and all contact details e.g. address, telephone, email and so on o The date o Name and address of recipient – no commas o All left aligned – no indent

8 Evidence of: A Business Letter Letter Elements

9 Evidence of: A Business Letter Letter Elements (Top of letter)

10 Evidence of: A Business Letter Letter Elements (Middle of letter)

11 Evidence of: A Business Letter Letter Elements (End of letter)

12 Evidence of: A Business Letter Example Letter

13 Evidence of: A Business Letter Example Letter

14 Evidence of: A Business Card A business Card is a small card on which is printed, typically, a person's name, job title, firm, business address, and telephone number. Your Business Card needs to inform contacts who you are, you contact details, position with in Downloadable Tunes and the company "house style".

15 Evidence of: A Business Card Example Business Cards

16 Evidence of: A Memo A memo is a document sent within a company (internal), usually a shorter piece of writing with specific content. Unlike an essay, a memo is geared towards highlighting certain aspects. Your memo needs to tell the owner (your teacher) of Downloadable Tunes that the changes that they requested to the spreadsheet and database have been completed.

17 Evidence of: A Memo Memo’s does and don'ts Don’t use ‘Dear’ or ‘yours sincerely’ Do you the ‘house style’ e.g. company logo/font size and style/company name Example Memos

18 Evidence of: Flyer / Poster / Leaflet (Higher Level) A flyer is a single sheet of paper handed out or posted on a wall to advertise or announce something A poster is an advertisement for a product, service or event, consisting of text and/or an image on a single piece of paper A leaflet is a booklet to advertise something You must create a flyer/poster or leaflet which will be sent with the business letter to all customers. It must promote the "buy one get one" offer

19 Evidence of: Flyer / Poster / Leaflet (Higher Level) Example Flyer/Poster and Leaflets

20 Evidence of: A Newsletter (Higher Level) These are a good way for companies to inform customers of new products and sales promotions

21 Evidence of: A Newsletter (Higher Level) Planning your newsletter (Ideas of what you could put in your newsletter)

22 Evidence of: A Newsletter (Higher Level) Example Newsletter

23 Evidence of: A Newsletter (Higher Level) Example Newsletter

24 Evidence of: A Newsletter (Higher Level) What you could include in your newsletter Text - such as the company history, special offers and music reviews Images - choose at least two of the following: scanned images of Downloadable staff clipart images digital camera images of Downloadable staff the Downloadable Tunes logo Images from the Internet (must be copyright free and sourced) Graphs (which you have created and could be based upon information about the different customer groups. E.g. age and towns)

25 Evidence of: A letter that uses a database of names and addresses, together with a template document of a letter, to produce multiple copies of the letter, each personally addressed to a different recipient Mail Merge Letter

26 Evidence of: Mail Merge Letter Your letter is to advertise the ‘Buy one get on free’ offer and will link to the database that you were given by your teacher


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