1 Unit 1 Business Letter-writing Part Two Layout of Business Letters Layout of Business Letters （英文信函的布局） （英文信函的布局）

2 一. 英文信函的格式 （ 1 ） The blocked style 平头式 （ 2 ） The semi- indented style 混合式

3 Dear Li Jin-ping Happy new Year--good fortune and health during the Year of the Golden Pig. I hope that all goes well in Shandong Institute of Economics and that your research has been successful. I expect to be in Jinan in early June (I am doing some joint research with colleagues at Shandong University), and I would very much enjoy meeting you for lunch or dinner. Best wishes Stephen

4

5 二. 英文信函的主要组成部分 Seven principle parts: the letter-head 信头 the date 日期 the inside name and address 行名与地址 the salutation 称谓 the message 本文 the complimentary close 表示敬意的结尾 the writer ’ s signature 签署

6 (1) the letter-head 了解发信人地址，便于复信时参考； 便于存档。 （ 2 ） the date ☺ 日期的表示方法：  day, month, year. ( 英国） 8 March, 2009; 8th March  month, day, year. （美国） March 8, 2009 ； March 8th, 2009 ☺ Note: 不要这样表示日期： 8/3/09

7 (3) Inside name and address ( 收信人的名称与地址，要与信封完全一致）  英文地址的写法 a) name of house b) number of house and name of street c) name of city or town d) county or state and it’s post-code e) name of country

8 E.g. Ms Jinping Li School of International trade and Economics Shandong University of Finance and Economics 40 Shungeng Road Jinan, Shandong Province P. R. China

9  收信人的敬称 男士： Mr. Messrs.( 人名命名的公司前面 ) 女士： Mrs. Miss Ms or Mmes E.g.  Mr. Smith  Messrs. J. Harvey Co. Ltd  Ms Li Jinping

10 (4) The Salutation ( 称谓 ) 男士： Dear Sir, Dear Sirs, Gentlemen ( 只能用 复数，不能用单数；前面不可以加 Dear ) 女士： Dear Madam 不知情： Dear Madam or Sir 私人： Dear Mr.×× Dear Mrs. ×× 不确定男女： Dear Mr/Mrs apple, Dear apple Hi, Apple Hello, apple ☺ Note: 称谓后面可以用 “ ： ” （美国），也可以 没有任何标点。

11 (5) The message ★ Three C'S : Clearness, Conciseness and Courtesy ★ One subject, one message. ★ One page rule.

12 (6) The complimentary Close salutation Dear Sir/ Sirs Dear Madam Gentlemen Dear Mr./Mrs. Hi Hello close Yours faithfully Yours truly ( 英国） Yours truly （美国） Yours sincerely With Best Regards All the best Good Luck

13 (7) the signature 一般应先打印出公司的名称，然后由负责人手签， 签字下面用打印机打出签字人的姓名、职位。 e.g. For ABC CO. LTD Per Pro ABC CO. LTD   manager: Thomas Adson manager: LIUHAI for/p.p 表示签字人是代表公司或负责人签名，而不 是以个人身份签字。

14 The Letter Head The Date The Inside name and address The salutation The message The complimentary close The signature

15 The Letter Head The Date The Inside name and address The salutation The message The complimentary close The signature

16 The Letter-head Our Ref: LJP001 Your Ref: the date The inside name and address Attention: Mr.John Smith The salutation Subject: (Re: ) order No.112 The message The complimentary close the signature Enclosure: One copy of catalogue

17 三、信封地址的写法 邮票 发信人地址 收信人地址

18 The University of Sydney stamp NSW 2006 AUSTRALIA PERSONAL Mrs. Jinping Li SHANDONG ECONOMIC UNIVERSITY 7366 ER-HUAN DONG ROAD JINAN, SHANDONG PROVINCE CHINA, Personal/private/confidential