1. BEC Vantage ：Writing

2. 1. BEC写作memo, note,

3. memo格式 Memo-memorandum Memo是Memorandum缩写，因此也可以用Memorandum
同一商业组织内部广泛使用的书面联系方式
同事之间，部门之间，上下级之间

4. Memo于letter的区别 不需要 信内地址（收信人地址） 称呼 结尾套话 签名 注意 语气： 写信人与收信人关系 谈论内容 多看多练
选择合适的语体，
恰当的单词和句子：
对上/对下
汇报工作/请同事合作
多看多练

5. Memo的格式
MEMO
To: (收信人)
From：（发信人）
Date：（日期）
Subject：（事由）
Message：（正文）

6. MEMO
To：（收信人） From：（发信人）
Date：（日期） Subject：（事由）
Message：（正文）
注意：收信人姓名前可以用尊称或者不用
发信人职称可以写或不写，但姓名前不用尊称

7. 日期的写法
英式：日，月，年
如：9th May，2004
美式：月，日，年
如：May 9th ，2004
注意：避免完全使用数字表示日期
不要用数字表示月份

8. SCHOOL OF ENGLISH FOR BUSINESS
MEMORANDUM
To: Mr. Kingswick, Course Coordinator
From: Barnsby Campbel
Date: 19 November, 1995
Subject: Lesson Plan for 28 November Lecture

9. Memo writing 1. Inside Address
This is omitted in a memo. As internal communication
the reason is obvious.
2. Greeting
It is mere polite to put Mr., Mrs. or Ms before and the
office after the name of the recipient You may
sometimes address the
readers as a group.
3. Subject
This is a phrase to tell the reader what the memo is
about. Sometimes only the phrase is given without
the word Subject before it.

10. 4. Body
These should be short, less than 10 lines, and concentrate
on only one paragraph one idea each: Sometimes for memos with three or more paragraphs, it is advisable to begin each with a heading in capital letters to tell what the paragraph is about.
Another practice is numbering the paragraphs for easy reference
later on.
5. Carbon copy
This is written as c.c. for short. As in a letter, it lists the persons
who are also receiving the memo.
6. Signature
Only the initial is needed, The office and name in print of the
writer are omitted. In more casual memos there is no signature
at all.
Any thought on my notes? Anything to add? Let me know at tea break.
c. c. Mr. P.L. Ducke, Training Officer

11. Note
商务便条一般有四个组成部分：日期、称呼、正文、签名。一些公司有印好的便条笺。

12. Note 的格式 I have done all my things here. I sincerely thank you for the称呼
……………………………………………………………………………………..
………………
结尾敬辞
Dear Peter:
I have done all my things here. I sincerely thank you for the
trouble you have taken for my sake. I am leaving for home by
train at two this afternoon. This is to say good-bye to you.
Please kindly remember me to your wife.
Yours ever,
Jack

13. 商务便条分类 1 告知信息 inform 2 布置安排 arrange 3 征求意见 request 4 询问信息 enquire
5 求助申请 apply
6 推荐建议 suggest

14. 各类商务便条范文及常用表达
1.告知信息类
总结：告知用词
Tell/ notify/ mention/ express/ inform /explain/ note/ report/ advise
例如：
I am writing to tell/inform you that…..
I am writing to explain…. (tell your boss why you cannot attend)
I am writing to express (my regret)

15. 例题
You are the training manager of a
company which has won a large export order.
You have been asked to organize foreign
language training for some of your staff.
Write a memo to staff:
explaining why the courses are necessary
saying which members of staff should attend
announcing when the courses will start
Write words on a separate sheet.

16. To: All staff
From: the Training Manager
Date: 1 March 2005
Subject: A Foreign Language Training Course
I was asked to organize a foreign language
training course because of the large export
order we received recently. It will start on 15
March and will last 2 weeks. Those who will
deal with orders should attend this course.

17. 2 布置安排类
You are the manager of a small export
company. Peter Watson, an important client,
is visiting your company for three days from
22 October.
Write a note of words to your
secretary:
Asking her to book a hotel room
Saying where the hotel should be
Giving her the dates

18. 作文1：
Dear Ms Jones,
I am writing to inform you that Mr Peter Watson will be visiting our company. Would you please be so kindly as to reserve a suitable room for him?
Yours sincerely

19. Hi Mary,
Look. I’m really sorry to have to trouble you but Peter Watson – a really important client – is visiting the company for three days in October, starting on 22nd, to discuss a contract with us. Please will you book for Mr Watson a really nice hotel room as soon as possible? Thanks very much.
See you soon!

20. Mary,
Mr. Peter Watson is visiting us in October. Could you please hire a hotel room for him? He is arriving on 22nd October and will stay for three nights. If possible, the hotel should be one near the office. Thank you.

21. 3 询问信息类
You are the factory manager of a car company. You are waiting for urgently needed components from your purchasing department.
Write a note to Mr Grayson, the Assistant Purchasing Manager:
enquiring about the reason for the delay;
stating when the components are needed;
suggesting a meeting to discuss future deliveries.
Write words on your Answer Sheet.

22. [范文]
I am writing to enquire about the reason of the late delivery of the ordered components. We need the components by next Monday. In order to smooth our cooperation, I suggest that we have a meeting to discuss future deliveries.

23. 4 征求意见类
[例文]
You are a Project Team Leader. You have had to
postpone your next project meeting because some of
the members of your team will be abroad.
Write a memo of words to your project team:
informing them of the postponing and giving the reason
stating a new date and time for the meeting
requesting suggestions for the agenda.
Write on your Answer Sheet.

24. [范文]
I am writing to inform you that the next project meeting will be postponed. Because several team members will be abroad for another project, we will hold our next meeting on 1 August, starting from 9am. Please let me know if you have any suggestions as to the agenda of the meeting.
（Do you have any suggestions regarding the schedule?
I welcome your suggestions concerning the timetable.）

25. 5 求助申请类
You would like to go to a seminar on presentation skills.
Write an to your line manager:
requesting time off work to go to the seminar
saying when the seminar is
explaining why you want to go
Write words on a separate sheet.

26. To: Nick Johnson
Subject: Presentation Skills Seminar
I would like to attend a seminar on 3 April.
It is about presentation skills. Since I have to make many presentations to customers, this seminar will be very useful.
Could you tell me if it’s possible to take time off work to attend this seminar?
Thanks
Angela
（May I have your permission to do sth?）

27. Write an email to Mrs Jay in the Sales Department:
6 推荐建议类
Your company’s Sales Department has asked you to give a talk next Friday on your most recent project.
Write an to Mrs Jay in the Sales Department:
agreeing to give the talk and suggesting a time
saying what equipment you will need
requesting information about the participants.
Write words on a separate sheet.

28. Subject: Talk Next Friday
To: Anna Jay
Subject: Talk Next Friday
I would like to give the talk suggested by you and I think 9.30am, after the break, would be the perfect time.
Required equipment: - Overhead Project
- Flipchart with Pens
Please give me some information about the people participating.
Renate

29. 句型：I think.....
Why not......
Shall we......
I suggest

30. suggest
suggest doing sth
suggest <noun> eg suggest a holidy
suggest that sb do sth
recommend
recommend <noun> recommend some articles
recommend to sb (eg a friend)
recommend doing sth (eg putting another board up)
recommend that sb do sth

31. 注意：
看清题目要求
使用非正式的，口语化的语言（依据对象和内容灵活选择）
内容必须紧扣主题 开头—目的
注意层次 中间—细节
结尾—要求或意见
充分利用卷面提供的信息 字数

32. —格式
约定俗成—类似memo
To：
From：
Subject：
Cc：？？？？？？？？
Attachments：

33. —灵活的正是程度
决定正式程度的因素：
主题，对象，目的，场所，情景等
正式：业务往来，下对上
非正式（随意）：朋友之间

34. To:
From:
Subject:
Dear Ms. Anna Kay,
Your pre-approved credit authorization certificate is
enclosed. Simply take the certification to your local
authorized electronics equipment home with you the
same day. A charge account agreement form is also
enclosed.
As an electronic charge customer, you will not only be
able to charge your purchases, but also you will get
advanced notices of our sales. During two sales each
Year, our charge account customers are able to take advantage
of our sale prices the day before the sale is announced to the
public.

35. Your electronics charge account, which
has a credit limit of $3,000, will arrive at
your home just a few days after you
sign and return the enclosed agreement
form. Because this offer expires on
December 31, act today to open your
account. You will be glad you did.
Yours faithfully,
Mariza Frost
Services Department
The National Bank

36. To:
From:
Subject: Re: Various
Hi, Pearl,
Will let Simon know those details.
All else seems clear-can ss borrow tapes
too?
Can we get more copies of the lelts book-How
to prepare for lelts?
Thanks. May

37. 小结： 1、To：这一标题后面应写收信人的姓名与职衔，姓名前可以用尊称或不用，如：
To：Mr. John Smith，Sales Manager
2、From：这一标题后应写发信人的姓名与职衔：职衔可根据需要决定写或不写，但姓名前不要用尊称。
3、Date：日期的写法同书信里日期写法的要求完全一样，不要用数字来表示月份。

38. 4、Subject：这一标题后是写事由的，即用一个或几个词汇简单概括便函的内容，以便查阅。事由必须简洁明了，不要用完整的句子，如：
Changes in Travel Advance Form
Promotion of Staff
Participation in Training Programmes
6、Message
商务便函还可以根据实际需要在末尾增加发信人的姓名首字母、附件、副本抄送等。

39. 2. 例题讲解

40. Memo真题例题讲解
You are Head of Research for an international car manufacturer. You have to make an urgent trip tomorrow to visit Pierre Blanco, a colleague who works for a subsidiary.
Write a memo of words to your secretary:
Telling her who you are going to see and when
Asking her to book flight tickets and accommodation
Telling her what work you would like her to do in your absence

41. Fulfilling the task:
bulleted points, Format, length
Accuracy and appropriacy of language use Grammatical accuracy
Range of vocabulary and structure
Register
Organization of information
Spelling

42. 范文 To：Jane Churchill Subject: my trip to Paris
From: Jack Green Date: July 31, 1998
I have to travel to Paris tomorrow to visit Pierre
Blanco, a colleague at a subsidiary our ours.
Please book a return flight ticket and hotel
accommodation in Paris. While I am away, could
you answer phone calls and handle my daily
correspondence? Thanks!