Computer Literacy for IC 3 Unit 2: Using Productivity Software Chapter 2: Creating a New Word Document and Inserting Graphics and Tables ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 1

Learning Targets 41.I can create a new document 42.I can create and modify a numbered or bulleted list 43.I can format, align, and indent text 44.I can create a title with WordArt 45.I can insert and modify Clip Art ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 2

Learning Targets (continued) 46.I can insert and modify pictures 47.I can insert tables 48.I can format tables 49.I can insert headers and footers in documents 50.I can create a document from a template ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 3

Insert a Table in a Document Tables set off data and make it easier to read ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 4

Insert Table Dialog Box Click the Table button Drag a range of rows and columns or click Insert Table Specify table settings in Insert Table dialog box ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 5

Data Within a Table You can insert the following into a table: Text Numbers Graphics Hyperlinks Text aligns left by default Numbers align right by default Years ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 6

Navigating Within a Table KeyMovement TabMove to the next cell Shift + TabMove to the previous cell Right arrowMove to the cell to the right Left arrowMove to the cell to the left Up arrowMove to the cell above Down arrowMove to the cell below ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 7

Adding Rows and Columns Ways to add a row to a table: Click Table Tools Layout Tab Click desired option in Rows and Columns Group OR Select table Right click selected table Click Insert Click desired options ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 8

Add a Row or Column to a Table Add a column to the selected table Add a row to the selected table ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 9

Displaying Hidden Text in a Cell Text in a cell Just like your fingers are not gone when covered by the other hand, text is not gone that is covered by text in another cell. Just widen the column to reveal the text. You can do this manually or by using AutoFit. ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 10

Adjusted Column Widths Manually Select column and drag column edge to widen ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 11

Select Autofit Adjusted Column Widths Using AutoFit Click in any cell in the table ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 12

Adjusted Column Widths Using AutoFit Table after AutoFit ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 13

Table Styles Gallery Choose a format Modify the selected format ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 14

©2010 Pearson Education, Inc.| Publishing as Prentice Hall. Examples of Table Alignment Default table setting Aligned in center of cell vertically 15

Merged Cells (Sample Table) ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 16

A Split Table ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 17

Sorting Data in a Table Sort by up to three columns Sort ascending or descending ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 18

©2010 Pearson Education, Inc.| Publishing as Prentice Hall. Headers and Footers This is just sample text to show how a header and footer make a document look. The header and footer can add to the overall look of the document very much. This is just sample text to show how a header and footer make a document look. The header and footer can add to the overall look of the document very much. Headers and footers add information that can be helpful in longer documents, such as reports and books. John Doe Page 1 19

Creating Headers and Footers Click the Insert tab Click the Header or Footer button Choose desired header style Edit Header ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 20

Creating Headers and Footers Header and Footer Tools design tab Switch between the header and the footer Date code Time code ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 21

Templates A preformatted pattern designed for a specific purpose Letterhead style Expense report Balance sheet Fax cover Marketing plan Training Student records database ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 22

Overview Tables are lists of information set up in row and column format The intersection of each row and column is a cell Formatting in a table is the same as within a document Lists can be converted to a table, and a table can be converted to text ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 23

Summary Bullets, spacing, indents and formatting all work together to make a professional, attractive document Clipart and pictures can help communicate your message Word Art can be used to create visually effective designs with text Tables help you layout list information Templates are available for the most commonly used types of documents ©2010 Pearson Education, Inc.| Publishing as Prentice Hall. 24

Questions? © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 25