NIH’s Public Access Policy: Getting Involved & Getting Compliant Susan Steelman, MLIS Head of Education & Reference Services UAMS Library March 20, 2013

Disclosure Susan Steelman discloses that she has no conflict of interest.

Objectives To provide background regarding NIH’s Public Access Policy To discuss UAMS Librarians’ involvement in the pilot project and how other librarians can become involved To provide information on how researchers can become compliant To share information on NIH’s Enforcement of the policy.

The Law All articles resulting from any NIH funded (directly or indirectly) projects (in part or whole) must be made available in PMC within 12 months of publication in a peer-reviewed journal

Important Dates 2005 – Policy Established April 7, 2008 – Policy Became Mandatory January 2010 – NIH sending reports back NIH funded grants active Oct – to date NIH contracts signed April 7, to date

What’s not covered? Non peer-reviewed articles Articles in trade magazines Editorials or correspondence Abstracts or proceedings Books or book chapters Multimedia or other type of publications

NIH UniStat Pilot Project - Libraries Harvard Medical School – Countway Library of Medicine Boston University Medical Center Library University of Arkansas for Medical Sciences Library

NIH Announcement Spring 2013 Enforcement Begins Delay processing of Non-competing continuation grant awards July 1 st start date Compliance must be met for articles attached to those awards before award will be processed

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Challenges for Researchers Publication Dates of Articles Covered Types of Articles Covered Publisher Submissions vs. Author Submissions Complicated Submission Process Knowing the Numbers… NIHMS # vs. PMCID# Rejection of Progress Reports Publisher Permission Refusal PMID: PMCID: PMC

How to Get Involved  Know the Policy & Submission Methods  Be Aware of Publishing Roadblocks  Get a PACM Role Designation  Learn the System  Fact Sheet Compiled  Presentations & Newsletter Articles  Building Contact Points in Departments  Customized Reports

Methods for Manuscript Submission A – Author publishes an article in an open access journal (auto deposit) B - Author requests that the publisher deposit article in PMC (fee-based) C - Author or designee deposits via NIHMSS D - Publisher deposits article in NIHMSS & author must approve/complete the process.

Submission Process - Authors

Clarifications from NIH If journal is embargoed, can it still go in MSS? What to do about researchers no longer at institution? If publisher auto-submits, will PMC ID number be automatically sent to PI? Do articles have to be indexed in MEDLINE to be accepted in PMC?

PACM System

Helping Your Researchers What Can You Do? Provide customized reports on compliance Provide them with form letter (for publishers) customized for your institution Provide presentations in their units / depts. Encourage them to start the conversation w/ subgrant awardees

Important Tips Authors must retain right to submit to PMC when signing copyright agreement Authors should start submission process upon acceptance for publication 3 months after publication date – shows up on non- compliant list Embargo date can be set by author

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Organized Webpage

Resources Google Drive

Form Letter to Publisher – Requests Permission to Submit Manuscript

Customized Reports

Susan Steelman, MLIS Head of Education & Reference Services Univ. of Arkansas for Medical Sciences Library QUESTIONS?

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