1. What is the ? Final, peer-reviewed journal manuscripts that arise from NIH funds must be submitted to the NIH Manuscript Submission System (NIHMS) for publication in Pub Med Central.NIHMS At the time of acceptance for publication A PMCID must be obtained within 90 days of the official date of publication Article must be available on PubMed Central (PMC) no later than 12 months after the official date of publication Compliance is ultimately the responsibility of the NIH grant awardee.

2. The Policy applies to any manuscript that is: Peer-reviewed Accepted for publication on or after April 7, 2008 Arises from any direct NIH funding By an NIH employee

3. Why and How to comply NIH is now enforcing the Public Access Policy – Will not release continuing funds if any associated publications are non-compliant – Especially with grants using RPPR electronic progress reports (NCBI bibliography). New grants? How to comply – 5 (but really 3 or maybe fewer) easy steps Submit files to NIHMS Initial approval Conversion to PMC format Final approval PMCID assigned

4. NIHMS Submission Process Submit to NIHMS By author or delegate, or by journal Final, peer-reviewed manuscript Initial approval By approver designated at submission NIHMS will email approver when action needed Conversion to PMC By NIHMS, document converted to PMC format Can take several days to several weeks… Final approval By approver designated at submission NIHMS will email approver when action needed PMCID assigned By NIHMS. - Done! Easy!

5. Submitting an article to NIHMS Any author or delegate (must have eRA Commons ID) OR some journals submit for you Who Final peer reviewed manuscript (MS Word), figures, tables + NIH award # Some publishers submit final published article What As soon as article accepted for publication “Non-Compliant” if no PMCID 90 days after publication (even if embargo is 12 months) When Log in; Click submit new manuscript; Enter title and journal, select funding source; Upload docs; Check pdf generated; Designate reviewer and embargo period. How

6. If the journal submits to NIHMS Some journals post the final published article directly to PMC. They approve the submission and approve the PMC version. Some charge a fee for this. Some journals submit the final, peer-reviewed manuscript to NIHMS. Corresponding author still has to provide award information and do approvals. NIHMS notifies author when action needed. Lists of which journals do what at https://publicaccess.nih.gov/submit_process.htm https://publicaccess.nih.gov/submit_process.htm

7. More Info Public Access Policy website: http://publicaccess.nih.gov: http://publicaccess.nih.gov NIHMS System: http://www.nihms.nih.govhttp://www.nihms.nih.gov Tutorial: http://nihms.nih.gov/help/ - slideshowhttp://nihms.nih.gov/help/ - slideshow Help: http://www.nihms.nih.gov/web-help/index.shtmlhttp://www.nihms.nih.gov/web-help/index.shtml Or email publicaccess@nih.govpublicaccess@nih.gov NIHMS FAQs: http://nihms.nih.gov/db/sub.cgi?page=faqhttp://nihms.nih.gov/db/sub.cgi?page=faq To request an NIH eRA Commons account at HSPH: http://hlcra.harvard.edu/policies/request-an-nih-era- commons-account http://hlcra.harvard.edu/policies/request-an-nih-era- commons-account