1. Using MyNCBI for Training Grants Stephanie Scott Communications and Outreach Director Sponsored Projects Administration (SPA) Dina Matsoukas Head of Reference and Education Coordinator Health Sciences Library

2. Agenda 2 1.Review the Enhanced Public Access Policy 2.Review the Citations Applicable to the Policy 3.How to Demonstrate Compliance 4.What is MyNCBI? 5.Demo MyNCBI 6.Review MyBibliography PDF Report Our website contains many resources, including training materials and videos: http://spa.columbia.edu/nih-public-access-policy Today we’re focusing on MyNCBI and the basic policies applicable to training grants. For more in-depth training, please refer to our website.

3. How SPA Can Help Contact SPA: If you need an eRA Commons ID (infoedhelpdesk@columbia.edu)infoedhelpdesk@columbia.edu Questions on the new RPPR format ▫Or if you accidently created an eSNAP report instead of the RPPR Questions on the Progress Report Additional Materials (PRAM) Questions on the PHS 2590 forms Questions on the Public Access Policy 3

4. How Health Sciences Library Can Help (hs-library@columbia.edu)hs-library@columbia.edu Assistance with MyNCBI Troubleshoot non-compliant publications Assistance with the NIH Manuscript Submission (NIHMS) System Can determine if the journal you are publishing with already deposits the final published version of your NIH-funded paper for you – without author involvement Assistance with negotiating your copyrights with the journal publisher to ensure that you can comply with the policy Can figure out who to contact if you inadvertently signed an author agreement with a journal that does not permit submission to PubMed Central Can track down copyright permissions from publishers that may no longer exist under the same name Can identify the PMCID# if you are having trouble 4

5. Public Access Policy and Institutional Training Grants (T32s and others) The enhanced NIH Public Access Policy takes effect with budget period start dates of 7/1/2013 or later. NIH will delay NGA of non-competing year if publications resulting from the T32 are not compliant. Watch the due date of your progress report! Each NIH IC sets their own rules for T32s. Not consistent. RPPR not available for T32s. Must use paper PHS 2590 forms, and attach PDF report from MyNCBI to demonstrate compliance with the Public Access Policy.

6. How do you demonstrate compliance? Must use MyNCBI in order to link publications to eRA Commons Must use MyNCBI’s PDF report Cannot manually enter publications into progress report, must use MyNCBI Must associate publications to grants Publications must be cited appropriately If published, use PubMed Central Reference # (PMCID) If in press, or published within 3 months or report submission: PMC Journal - In Process (Methods A & B) a valid NIH Manuscript Submission System reference number (NIHMSID) (Methods C & D) Are you familiar with the appropriate ways to cite the publications? This policy has been in effect since 2008. 6

7. How do I associate NIH grants to the publications? Three different ways: 1.Through NIHMS – 1 st step is to link the manuscript to an NIH grant 2.In MyBibliography of MyNCBI 3.In the RPPR – live feed of publications from MyNCBI, can associate the grant to the publication, which will feed back to MyNCBI (a two-way feed) – N/A for training grants at this time 7

8. FAQ - Which citations are applicable to the policy on a training grant? Policy applies to paper “accepted for publication” (not published) on or after April 7, 2008 Every paper that the PI, trainee, or mentor claims resulted from the T32 needs to be in PubMed Central with a PMCID#. If the trainee worked on a publication while they were appointed on the T32, then the T32 supported the paper, and therefore, needs a PMCID#, even if the paper was published after the appointment. If the paper was accepted for publication PRIOR to being appointed on the T32, then the paper was not directly supported by the T32, and therefore, does not need to be in PubMed Central. It also wouldn’t be reported on the progress report.

9. The questions to ask: When was the paper accepted for publication? ▫Before, during or after the trainee’s appointment? When was the trainee appointed on the training grant? ▫Anything the trainee worked on must be included in the progress report (even if N/A to the Public Access Policy) ▫Any papers accepted for publication or published in a peer- reviewed journal during appointment must be reported and have PMCID# What papers did the trainee work on during his/her appointment? ▫Even after trainee leaves, any papers worked on during appointment that is accepted for publications must have PMCID#

10. Trainees can help Trainees with eRA Commons linked My NCBI accounts can also link the T32 to their papers themselves, helping the PI make these determinations. NIH provided information about that process at http://www.nlm.nih.gov/pubs/techbull/ja12/ja12 _myncbi_new_features.html. http://www.nlm.nih.gov/pubs/techbull/ja12/ja12 _myncbi_new_features.html Informing them of these rules early on in the appointment, the better!

11. FAQ - What about Tables 6A & 6B for new and renewal applications? The compliance of publications is not considered as part of the scientific review. However, must address compliance if funded or NIH may delay issuing the NGA. Could be addressed during JIT. Use MyNCBI to pull past trainee publications for the tables. Easier than using Google!

12. What is My NCBI? A tool integrated with PubMed to track literature searches, collections of citations, and public access compliance. Key features for our discussion: Can be linked to eRA Commons accounts Commons linked users can associate publications with NIH grants Tracks NIH Public Access compliance The only way to enter publications into RPPR Creates the publications section (Section E) of PHS 2590s Other time savers: Delegation, options to share and publish bibliographies, automate searches, etc. 12

13. What you should do now: Create a MyNCBI account (if you don’t have one) Link your MyNCBI and eRA Commons accounts Add delegates to your MyNCBI account (if you wish) Get all your citations into your MyNCBI bibliography Identify your citations that arose from NIH funding Use “Add Award” to associate NIH grant with the citation Review Public Access Compliance status of citations Address any non-compliant citations 13

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15. The PDF option is a continuation page of form PHS 2590 In conjunction with the PDF option, a new filter “Linked to my Awards” was developed to limit results to publications directly linked to their awards. ▫In My Bibliography, select the Award view from the “Display Settings” menu. ▫Select the filter “Linked to my Awards” to limit results to publications linked only to your awards. ▫Select the citations that you wish to include in your report or click “All” to select all citations, and click the “PDF Report” button. More on MyBibliography – PDF Report 15