1. Staying Compliant with the NIH Public Access Policy Michele Shipley & Linda Hasman, Miner Library 2014

2. Topics We Will Cover Understanding the NIH Public Access Policy Best Practices for Staying Compliant

3. NIH Public Access Policy Requirements All peer-reviewed publications arising from NIH funding must be submitted to PubMed Central when accepted for publicationPubMed Central Publications will be made publicly available no later than 12 months after official publication Applies to publications accepted on or after April 8, 2008

4. NIH Public Access Policy Requirements Compliance is demonstrated by providing a PMC ID number for all relevant articles cited in progress reports, new applications and renewals

5. Best Practices

6. Best Practice 1 Submit manuscript to PMC when the article is accepted for publication

7. Best Practice 1 Elsevier Wiley LWW Informa Health Nature Taylor & Francis

8. Best Practice 1 http://publicaccess.nih.gov/submit_process_journals.htm

9. Submitting the Manuscript Four Step Process: Describe the manuscript Upload the files Approve submission Give final approvals & set embargo period

10. NIH Manuscript Submission System (https://nihms.nih.gov/)

11. Describe the Manuscript

12. Add PI & Supporting Grant

14. Upload Files

15. Final Approval by PI or Author

16. Best Practice 2 2. Read & respond to all emails from NIHMS

17. Best Practice 2 nihms-help@ncbi.nlm.nih.gov

18. Best Practice 3 3. Use MyNCBI’s My Bibliography to manage publications & compliance

19. Managing Publications With MyNCBI

29. Best Practices 4. Monitor compliance

30. Where to Find Help Michele Shipley (275-6878, michele_shipley@urmc.rochester.edu) michele_shipley@urmc.rochester.edu Linda Hasman (275-3399, linda_hasman@urmc.rochester.edu) linda_hasman@urmc.rochester.edu Miner Library NIH Public Access website (http://www.urmc.edu/miner/publishing/NIHPu blicAccessPolicyMinerLibrary)http://www.urmc.edu/miner/publishing/NIHPu blicAccessPolicyMinerLibrary

31. Questions?