1. Research Administrators Forum
May 12, 2010
WPIC Auditorium

2. NIH Updates NIH Public Access Policy Review
Once a recommendation now a requirement
Signed into law December 2007
Open Access “To ensure that the public has access to the published results of NIH funded research to help advance science and improve human health”
Compliance is the responsibility of the awardee

3. NIH Public Access Policy
NIH requires that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central (PMC) an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication

4. All Peer reviewed Articles arising from NIH funding
Undergoes peer review
Accepted for publication in a journal
Arises from:
Direct funding from an NIH grant active in Fiscal Year 2008 or beyond; or
Direct funding from an NIH contract signed on or after April 7, 2008
Does Not include non peer-reviewed materials (letters, editorials, book chapters)

5. Must be submitted to PubMed Central
Digital archive of full-text biomedical & life sciences journal literature
Developed & managed by NIH/NLM/NCBI
Content is freely accessible
Does not claim copyright: copyright remains with the publisher or individual author(s)

6. You must submit your article to PMC even if..
You publish in an Open Access Journal
OAJ are NOT the same as PubMed
OAJ may deposit into PMC for you
Your article is made freely available on the journal publisher’s web site
Publishers’ web sites are NOT the same thing as PMC
Publishers may deposit into PMC for you

7. What If I Don’t Comply Compliance is a term & condition of award
Generally NIH will offer awardee an opportunity to correct the deficiency
Even if an awardee is taking corrective action, NIH may take proactive action to protect the Federal government’s interest:
Placing special conditions on awards
Precluding the grantee from obtaining future awards for a specified period

8. Fly America Act
Grantees should use a US air carrier for any international travel that is charged to a federal grant
NIH Policy Statement
Grantee must comply with the requirement that US flag air carriers be used for travel between the US and a foreign country to the maximum extent possible
This requirement must not be influenced by factors of cost, convenience, or personal travel preference

9. Research Updates Who Inspires You (email May 3rd)
Nominate a My Health Role Model by 5/15/10
WPIC Staff Recognition Program
Monday, May 17th 1:00 – 2:00 PM WPIC Aud
Research Day
Thursday, June 3rd 9:30 – 4:00 PM
Thomas Starzl Biomedical Science Tower; Main Lobby and Room S100

10. HR Updates Social Networking Policy ePerformance Updates
New Corrective Action Procedures
Additional Manager Self-Service Transactions

11. OGC Staff Updates Departing Staff
Jennifer Weaver
Tom Woodfill – May 21st
Rocco Zinobile
Sonia Wallace has assumed the role as the Pre-Award Team Leader
New Staff
Will Leinendecker: Grants Specialist, Pre- Award
PI Assignment list has been updated on the OGC Website

12. Pitt Conflict of Interest Superform
All Research Faculty are required to complete the Pitt Conflict of Interest Superform each year by April 15th
Any faculty who has not completed the Pitt COI Superform will have their submissions delayed until it is complete

13. COI Superform OGC Website
The University of Pittsburgh requires all key personnel to have the following documents completed before they will approve any grant application:
Conflict of Interest Super form: Conflict of Interest Superform - University of Pittsburgh (
An updated conflict of interest disclosure form must be completed by research faculty by April 15th of each year.  Be sure to complete the entire form for both UPMC and UPP.
Research Fundamental Modules are required by the NIH and University to be completed by all individuals involved in a funded research grant.

14. UPMC Travel Policy Revised
Meals (Section E)
Revised version (12/22/09) omits the GSA rates for Grants
Use standard UPMC rates of $15 and $35 for meals
Accommodations (Section G)
GSA rates can be used

15. UPMC Travel Policy
Staff must provide receipts for all eligible expenses and will be reimbursed for actual expenses incurred up to the per diem
Expenses submitted more than 90 days after the expense was incurred will not be reimbursed

16. eVoucher New User Requests
Replacement eVoucher users will be accepted when the comment section of the IMS request includes the name of the eVoucher user that is being replaced
Request for new eVoucher users
Request new user through IMS
Send justification of why new user is needed to your Grant Specialist

17. eVoucher
eVoucher is used for submitting UPMC disbursement request paid by UPMC
Tutorial Link:
Instructions are on the OGC website in the Fiscal section

18. All Personnel Report
New All Personnel Report is required for all annual progress reports due after Oct 1, 2009
Pre-award will Excel file to the project with Progress Report Initiation
UPMC staff who were charged to the project for more than 1.0 Calendar Months in the past budget year
You will still need to enter the faculty, post-docs, GSR’s, etc. in the All Personnel Report

19. Fiscal Year Ending
Send all invoices that need to be paid this fiscal year to the OGC by June 4th
Disbursement Requests
Travel & Business Expense Reports
Vendor purchases must be received and invoices approved by June 29th to affect FY 2010

20. Have a Great Summer
Announcements will be posted on the website on a regular basis – please start checking the website for new postings!
Review website for the most recent forms

21. OGC Website https://inet.psychiatry.upmc.com/OGC/default.htm
The website should be considered a “live” document that will continue to evolve – we want it to be optimally helpful to you and your program, let us know what you would like to see posted!