BC KS CM Planning Phase IUG Meeting August 2012

BC Systems Background Mainframe (UIS) – Custom mainframe system currently used for Financial Aid, Course Catalog and Enrollments, Student Accounts Course Description Database (CDD) – Custom APEX database – Maintains course description information because mainframe couldn’t store it BC Portal – Displays information from UIS for course offering info and CDD for course catalog info

Planning Phase Goals Evaluate the work done during the Proof of Concept and determine how much work can be reused Determine the scope and approach for implementation of Curriculum Management Develop strategy and approach for converting data from UIS and the Course Description database into KS Curriculum Management Develop strategy and approach for KS Curriculum Management integration to other BC systems Don’t create a process that doesn’t currently exist just to use functionality in CM

Planning Phase Approach Functional Meetings (bi-weekly) – Bi-weekly working group meetings – Review KS CM functionality – Review UIS functionality – Review CDD functionality Technical Meetings (as needed) – Data Conversion – Integration Advisory Group (monthly) – Discuss Scope and Policy issues

KS CM Scope Decisions Course Info – In scope; have a few BC fields to add Governance – May use to identify School and Dept but BC does not currently have a defined workflow for course approvals; out of scope Course Logistics – In Scope; may not use course formats Learning Objectives – No concept of this at BC; out of scope

KS CM Scope Decisions (con’t) Course Requisites – Some rules in UIS; some text in CDD; in scope but will be manually configured to the extent possible Active Dates – In scope Financials – Out of scope given that this currently resides in Student Accounts Authors and Collaborators – Out of scope given not planning to use approval process

KS CM Scope Decisions (con’t) Supporting Documents – Out of scope given not planning to use approval process Programs – Determined to be out of scope until have a better sense of how these will be used in KS Enrollments

KS CM Policy Decisions Course Renumbering – Subject code approval – Course number approval – Process approval Scope – Programs – Learning Objectives – Course Requisites

Project Deliverables Implementation scope and approach document New course number strategy document Strategy and approach for converting data from UIS and the Course Description database into KS Curriculum Management Strategy and approach document for KS Curriculum Management single sign-on integration through the BC portal Strategy and approach document for KS Curriculum Management integration with other BC systems KS Curriculum Management Implementation Project Charter KS Curriculum Management Implementation Project Plan KS Curriculum Management Risk Management Plan KS Curriculum Management Budget