1 WE-Mentor preparatory meeting Stuttgart 12/2006 WE-Mentor Enterprising women in European Research mentoring India/Israel/Romania/Turkey WP6- Project Management  WP Leader: Steinbeis-Europa-Zentrum (SEZ)  Objectives:  To have a well coordinated and effective project involving the interests of the different key players  To reach the deliverables and results and ensure a high quality of implementation  Starting Month: 1

2 WE-Mentor preparatory meeting Stuttgart 12/2006 WE-Mentor Enterprising women in European Research mentoring India/Israel/Romania/Turkey  Overview on Tasks  Task 1: Project Meetings (→ D17)  Task 2: Consortium Agreement  Task 3: Reporting / Financial Audits (→ D18, D19, D20, D21, D22)  Task 4: Communication with the EC WP6 - Project Management

3 WE-Mentor preparatory meeting Stuttgart 12/2006 WE-Mentor Enterprising women in European Research mentoring India/Israel/Romania/Turkey Task 1: Project Meetings  4 project meetings WP6 - Project Management D17: 4 consortia meetings

WE-Mentor Preparatory meeting Stuttgart, 2006 Travel overview / 1 within mentee regions within mentor regions 2. expert tours: WP1 - mentors (1 persons/mentor) visit mentee regions - to get an impression about the status quo - each mentor visits 2 mentee regions - trip duration 3-4 days / months 3-7 / “train the trainer” seminars: WP2 - mentors (1 person/mentor) visit mentees to design the right approach to WEs in the region - each mentor visits 2 mentee regions - trip duration 3-4 days/months 9-14 / mentees meet regional partners in mentee regions: WP2 - travel to regional partners for partnership - months 4-7 / time 5. training module presentation: WP6 - only mentors (2 persons/mentor); IT Rome - Innova and Beta present the training modules to the mentor partners - trip duration 1day / month 9 / kick-off and first study tour: WP2 and WP6 - all partners (1 person/partner) + 1 stakeholder from each mentee region; DE Stuttgart - mentees gaining insight in good practices for women entrepreneur support - meeting starts with kick-off meeting - trip duration 5 days / month 5 / preparatory meeting: WP6 - only mentors (1 person/mentor); DE Stuttgart - discuss general mentoring approach - trip duration 1day / month 1/ mentor - mentee partnerships: India: IT (Innova) assisted by BE (Bea) Israel: UK (Beta) assisted by DE (SEZ) Romania: DE (SEZ) assisted by IT (Innova) Turkey: BE (Bea) assisted by UK (Beta)

WE-Mentor Preparatory meeting Stuttgart, 2006 Travel overview / 2 within mentee regionswithin mentor regions time 8. second study tour and midterm meeting: WP2 and WP6 - all partners (1 person/partner + 1 WE from mentee region); in UK - mentees gaining insight in good practices for women entrepreneur support - meeting starts with midterm meeting - trip duration 5 days / months 16/ final meeting: WP6 - all partners (2 persons/partner+EC); BE Brussels - final meeting combined with a dissemination event of the project experiences and presenting the good practices - trip duration 1 day / months 28/ implementation of WE training:WP3 - mentors (1 person/mentor + 1 WE from each mentor region) attend the first of min. 3 training sessions per mentee - exchange of experience between mentors and mentees + regional partnerships - each mentor visits 2 mentee regions - trip duration 3-4 days / months / mentor - mentee partnerships: India: IT (Innova) assisted by BE (Bea) Israel: UK (Beta) assisted by DE (SEZ) Romania: DE (SEZ) assisted by IT (Innova) Turkey: BE (Bea) assisted by UK (Beta)

6 WE-Mentor preparatory meeting Stuttgart 12/2006 WE-Mentor Enterprising women in European Research mentoring India/Israel/Romania/Turkey Task 2: Consortium Agreement  will be written by SEZ  signed by all partners WP6 - Project Management No D

7 WE-Mentor preparatory meeting Stuttgart 12/2006 WE-Mentor Enterprising women in European Research mentoring India/Israel/Romania/Turkey Task 3: Reporting / Financial Audits  coordinator will be responsible for the reporting: Interim Activity Report (technical), months 6, 12 and 24 (D18) Periodic Activity Report (technical and financial), after months 18 and 30 (D19) Will send templates to all consortium partners  coordinator will collect, review and send to the EC cost statements, months 18 and 30 (D19) financial audits, 1 at the end of the project) (D20)  coordinator will be supported by the WPL WP6 - Project Management D18: Interim Activity Reports (technical) after month 6, 12 and 24 D19: Periodic Reporting (technical and financial) after month 18, 30 D20: Financial audit certificates by all partners after month 30

8 WE-Mentor preparatory meeting Stuttgart 12/2006 WE-Mentor Enterprising women in European Research mentoring India/Israel/Romania/Turkey

9 WE-Mentor preparatory meeting Stuttgart 12/2006 WE-Mentor Enterprising women in European Research mentoring India/Israel/Romania/Turkey Task 4: Communication with the EC  The coordinator will be a mediator for questions concerning the EC from the partners (helpline for any question) and vice versa.  A close communication with the European Commission in order to maximise the success in the incorporation of SMEs to FP7 projects is necessary. WP6 - Project Management

10 WE-Mentor preparatory meeting Stuttgart 12/2006 WE-Mentor Enterprising women in European Research mentoring India/Israel/Romania/Turkey WP6 - Project Management  Deliverables:  D17: 4 consortia meetings  D18: Interim Activity Reports (technical) after month 6, 12 and 24  D19: Periodic Reporting (technical and financial) after month 18, 30  D20: Financial audit certificates by all partners after month 30  D21: Project Presentation on the website (month 6)  D22: Final plan for using and disseminating knowledge (month 30)

11 WE-Mentor preparatory meeting Stuttgart 12/2006 WE-Mentor Enterprising women in European Research mentoring India/Israel/Romania/Turkey WP6 - Project Management  Dates for meetings to be fixed:  Expert tours: (from February until June 2007) 1.India: Innova and BEA 2.Romania: SEZ and Innova 3.Turkey: BEA and BETA  Study tour/Kick-off Germany Stuttgart (April 2007) all mentors/mentees/+1stakeholder per mentee region  Training module presentation in Rome: (July 2007) all Mentor partner; each 2 persons  Implementation “Train the Trainer”: (August 2007) 1.India: Innova and BEA 2.Israel: BETA and SEZ 3.Romania: SEZ and Innova 4.Turkey: BEA and BETA