2 City North Hotel, 18th April 2009 District Assembly

City North Hotel, 18th April 2009 DISTRICT ASSEMBLY 2009 Membership Services Chairman Garth Arnold April 09

Membership Goals 1.Retention 2.New Clubs 3.New Members 4.District Business Continuity Plan for Health & Protection

5 City North Hotel, 18th April 2009 DISTRICT ASSEMBLY 2009 Frank Arnold New Clubs Formation Officer & District Mentor Project

6 City North Hotel, 18th April th June Clubs ClubsStatic 38 Clubs-103 (62)

7 City North Hotel, 18th April 2009 New Member Pack (updated)

8 City North Hotel, 18th April 2009 Club Mentor Training When: Following DG Handover - July 09 Duration: Approx. 2 hours

9 Demographic Survey 2004 District 1160RIBI Working Rotarians 62.93%49.24% Average Age Age Profile Under %12.28%

10 City North Hotel, 18th April 2009 District – 2639 Rotarians 2008 – 2472 Rotarians (167)

11 City North Hotel, 18th April 2009 Development Projects Cavan Dublin Liffey / Dublin Docklands Nenagh Campsie

12 City North Hotel, 18th April 2009 Opportunities

13 City North Hotel, 18th April 2009 DISTRICT ASSEMBLY 2009 Janice Conway Rotaract District Chair

14 City North Hotel, 18th April 2009 DISTRICT ASSEMBLY 2009 THE FUTURE OF ROTARY IS IN YOUR HANDS THE FUTURE OF ROTARY IS STANDING HERE IN FRONT OF YOU.. ROTARACT

15 City North Hotel, 18th April 2009 Increasing Number of Clubs Existing clubs = 6 Potential clubs for = 8

16 City North Hotel, 18th April 2009 Membership Goal for Active members : 1497 Active members goal : 2000

17 Increased presence at RGBI level RGBI International Officer RGBI Secretary District Chair

18 City North Hotel, 18th April 2009 Proposals to RI and RGBI Online E-Club permission granted Proposal to present at European Rotaract Conference approved. Proposal to present at RGBI Regional Conference approved : Using the above precedents, proposal to present at RI Rotaract Pre-Convention 2010.

19 City North Hotel, 18th April 2009 International Service Project EU Proposal European Voluntary Service Grant RI Grants

20 City North Hotel, 18th April 2009 International Service Shelterbox 24hrs “Camping” in Brown Thomas Limerick, Cork, Dublin and Galway

21 City North Hotel, 18th April 2009 Community Service Rotaract Volunteer of the Year New Initiative: Community Service presentations to sponsoring clubs

22 City North Hotel, 18th April 2009 Professional Development Increased links with sponsoring clubs. Work Shadow Days

23 City North Hotel, 18th April 2009 Personal Development Extending the reach of Rotaract to include partner organisations. 14 Awards in 2010 presented by HRH Duke of Edinburgh or President Mary McAleese.

24 City North Hotel, 18th April 2009 HOW CAN YOU BE INVOLVED?

25 City North Hotel, 18th April 2009 DISTRICT ASSEMBLY 2009 Membership Services Chairman Garth Arnold April 09

Membership Goals 1.Retention 2.New Clubs 3.New Members 4.District Business Continuity Plan for Protection & Safety

27 City North Hotel, 18th April 2009 ALL – important equation Protection Protection&Safety Mentoring More Clubs Membership

28 Membership Analysis New Demographic Survey to be completed by end of December 09

29 City North Hotel, 18th April 2009 Retention Retaining good members is as critical as the induction of new members Retention is an ongoing process More than 50% of new members leave in the 1st year How many members are leaving your club ?

30 City North Hotel, 18th April 2009 Membership Analysis Trend is DOWNWARDS !! Net decrease of 167 members since 2004

31 Moving 1160 into the 2 nd Century ! Want you to lead the campaign the future of Rotary is in your handsAs the theme says “the future of Rotary is in your hands” We cannot keep doing the same things !!

32 Moving 1160 into the 2 nd Century ! How can we attract new members ? Recent survey shows young executives only take 20 minutes for lunch Consider whether the time of your meeting is most suitable to prospective members 57 19

33 Moving 1160 into the 2 nd Century ! Rotaractor’s would make great Rotarian’s ! I need your ideas ? –How do we retain these people ? –Could we form new clubs ?

34 Think Membership Dividend ! “Ensure you seek a membership dividend from every activity”

35 City North Hotel, 18th April 2009 DISTRICT ASSEMBLY 2009 Health & Safety Protection

36 Appointment & Recording All Clubs to appoint a Protection & Safety Officer All Clubs must ensure appropriate details of the appointment are recorded via the website i.e. Health & Safety AndProtection Update Club and Member details – Deadline 22nd May 2009

37 Risk Assessments Health and Safety within Rotary is not an option - it is an obligation It is not the sole responsibility of any one person Each Rotary Club most formally agree the Health & Safety Policy & this must be recorded annually in the minutes of the Club Council Risk assessments should be carried out and recorded before every Rotary event/ activity Risk assessments should be short and to the point - dealing with risk issues Assembly 2009

38 Insurance Every Rotarian and volunteer working on a Rotary event/ activity has insurance cover which provides a safety net Get out there and organise your events Assembly 2009

39 Immediate Action !! If someone is injured, Sutton Winson must be notified immediately Do not admit liability at any stage Do not acknowledge receipt of any correspondence If notification of legal proceeding is received against you, you must notify Sutton Winson immediately

40 Child & Vulnerable Adult Protection Each Rotary Club must formally agree the Child and Vulnerable Adult Protection Policy & this must be recorded annually in the minutes of the Club Council Copy of Policy is available on the RIBI website

41 Checks Everyone who has regular contact with children or vulnerable adults needs to be covered by the appropriate level of disclosure” or by the terms of the agency they are working: for example, a school In Northern Ireland checks are now carried out by Access NI details available from In the Republic of Ireland there is a requirement for those working with children (under 18) to be Garda vetted

42 Reminders !! Mentoring exercise Formation of new clubs Increased membership Membership Dividend Protection & Safety Officers Risk Assessments

43 Tool Box Will post shortly on the Website some tools/links which you may find useful.

44 In Closing Remember the “F” word. Do you have lots of it ? Does it show ? Would a visitor feel it ? Remember what it is ? ….it’s FUN; it’s FELLOWSHIP !!!

45 City North Hotel, 18th April 2009 District Assembly