Membership Development Rotary International District 5450 District Assembly June 7, 2008

Organizational Structure Membership Development Membership Growth & RetentionClub Extension

Finding Members Qualifications Adult of good character Proprietor, partner, officer, manager Discretionary position in business or profession Retired from above (Article V, Sec. 2, Rotary Constitution) Community Leaders Where to Look Membership Contacts Classification Survey Friends / Family Members Business Contacts New / Existing Businesses Places of Worship Former  Interactors  Rotaractors  GSE team members  RYLA awardees  Youth Exchange participants  Ambassadorial Scholars RI Leads Creating Awareness Internal Club Promotion Advertising Public Relations Brochures

Bringing Members In Initial Contact Personal Phone Mail Club Visit Form Cost Introduction Follow-up Record Information District Brochure Club Brochure This is Rotary Potential Projects Pre-Induction Benefits Responsibilities Cost Opportunities Further Information Prospect Information Approvals Submit Proposal Board Approval Inform Members (10 days for comments) Induction Formal Ceremony Invite Family New Member Packet

Bringing Members In First Club Visit –Set the stage: Assign a committee member to join with the sponsor Ask a few members with similarities to greet & join the table Provide names to President & Sgt at Arms; cite at the podium Ask them back again (2 free visits until application) – Get a card Have Information Kits or material available for immediate handout –Follow-up: Send a formal letter, personal note and/or additional materials Decide who will send – Membership Chair, President, etc. If formal letter used, cite application process & costs Keep a record and assign committee follow-up contact

Bringing Members In Information Following First Visit –New Member Information Kit (if not already provided) –Letter: About Club, fundraising, projects, costs, expectations, another invitation, application process, etc. –District Brochure / Club Brochure –Second Guest Card: Make it clear they are welcome back –Lead them to Web sites RI: District: Your club’s web site

Bringing Members In Pre-Induction Process: –Clearly explain benefits, responsibilities, costs, along with the opportunities for service & fellowship –Complete Membership Proposal Application, inform of the process: Board approval, 10 day notice to membership, then acceptance/induction –Remind & Encourage that they keep coming to weekly meetings during this period (free meals?) –Keep up the enthusiasm and Committee liaison to continue the feeling of being welcome

Bringing Members In Induction Ceremony The Beginning of Retention

Questions & Comments Stick around! There’s more to come.