Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential 11 th Annual AirIT – PROPworks ® User Conference Miami, Florida April 28 th & 29 th, 2009 Hosted by Miami-Dade Aviation Department

Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential Coconut Grove Financial System Interface Options and Updates Presented by: Erin Bockelman, AirIT Daniel Negron, AirIT

Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential Topics Outline 1.Financial Interface Overview 2.The Oracle ® EBS Interface 3.The PeopleSoft ® Interface 4.The SAP ® Interface 5.The PROPworks ® Payments Interface 6.Database Functions vs. Java methods 7.ASCII Exports and File Loading 8.Questions

Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential Financials Systems Interface Overview PROPworks®Oracle®PeopleSoft®SAP® Other Systems

Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential The Oracle EBS Interface  Same screen Look and Feel  New way to schedule  NEW PAYMENTS INTERFACE

Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential The PeopleSoft Interface  NEW Look and Feel  Same Functionality  NO Customer Transfer at this time  Same Payments Interface

Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential The SAP Interface  Under Development for version 7.0  Delivered separately after the full release of version 7.0  Uses latest Java Connector technologies from SAP  Similar version for is currently in use at LAWA

Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential Payments Interface  Standardized Single Interface for all Payment Sources  Financial System retains ownership of Payments  Process follows a defined set of rules  Can process security deposit information PROPworks® Financial System

Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential Payment Interface 1.Add security deposits 2.Security deposit drawdown 3.Update security deposit 4.Delete security deposit 5.Add payment 6.Update payment 7.Add allocation to invoice 8.Delete allocation to invoice 9.Delete payment Payments in the interface are processed in the following order

Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential Security Deposit Processing Adding a security deposit through the interface  Security deposit record is created for the specified company in Risk Management  If an agreement number is provided, an application of the deposit to a security deposit requirement is made  Amount to apply is calculated based upon already applied amounts and the new available amount

Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential Security Deposit Processing Security deposit drawdown through the interface  If an agreement number was specified, the application of the deposit is reduced by the specified amount  A payment is created in Cash Posting based upon provided information  If allocations are specified for the drawdown, the new payment will be applied to the specified invoice.

Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential Security Deposit Processing  Security deposit update will check the new amount against the Risk Management configuration and update accordingly  Delete security deposit will remove the security deposit

Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential Payment Processing  Add payment will create the payment for the company in Cash Posting  Update payment will update only the amount or the comments for the corresponding payment in Cash Posting  Add allocation will allocate the specified payment to an invoice by line, by invoice, or on account  Delete allocation will remove an allocation from the specified invoice  Delete payment will remove the payment record from Cash Posting

Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential Database Functions vs. Java Methods  Database-Specific Functions Replaced in Version 7.0  Examples –getSysdate – replaces SYSDATE –lpad/rpad – pads the value from either the right or left side –nvl – replaces nulls with the specified value –substr – used to get part of a string –toUpper – used to convert to all uppercase

Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential ASCII Exports and File Loader  PROPworks® 7.0 will continue to include text based export of both invoice and general ledger information  The exports can be defined to contain only the data columns needed  Can be either a delimited file or fixed length  Invoices can be exported by batch number, invoice number range, or by invoice type  GL information can be exported by transaction date range, creation date range, or by last export date

Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential Questions

Copyright 2009 Air-Transport IT Services, Inc. – Proprietary and Confidential