Document Management Service MaestroTec, Inc. D ocument M anagement S ervice Improve the way you manage your critical business documents

Document Management Service Today’s Environment In today’s environment, too much time and money is wasted working inefficiently with documents. Document overload Wrong Version Can’t locate a document Document stored off-site Insufficient security Limited collaboration Limited access As is the case with most SMBs, these issues don’t get the attention they need until a really big problem occurs.

Document Management Service Current Barriers Because businesses are focused on delivering their products and services, the infrastructure to support their business doesn’t always get the attention that it needs. Why? Don’t have technical expertise Don’t have time Don’t understand what needs to be done Don’t realize that they have a problem

Document Management Service Businesses & Industries Who could benefit from better document management practices?  Law Firms  Accounting Firms  Consulting Firms  Insurance Firms  Non-Profits  Trade Groups  Any SMB

Document Management Service MaestroTec’s DMS  Features –Check-In / Check-Out –Version Control –Share Internal / External – –Backup Critical Documents –Scan in Paper Documents –Multiple Search Criteria  Results –Less Paper & Filing Cabinets –Find Documents Faster –Collaborate Easier –Reduce Off-site Storage –Track Document History –Controlled Access

Document Management Service Document Searching Advanced Search

Document Management Service Collaborate With DMS you can collaborate with your co-workers, project team members, clients, board members, sales team, and partners. Since access is through your browser, you can collaborate anywhere, anytime.   Share & Notify  Flag Documents  Invite Guests  Track Activity

Document Management Service Multi-Upload Documents Select multiple files from one or many folders

Document Management Service Microsoft Office Integration Create and Update Documents directly into DMS –MS Word –MS Excel –MS Outlook –MS Publisher –MS PowerPoint –MS Visio

Document Management Service Activity Log The Activity Log allows you to track all activity associated with a document for better audit control Check-In Check-Out Share & Notify View / Download Move / Copy

Document Management Service Versioning Maintain multiple versions of your documents Revert back to an older version

Document Management Service Check-Out Documents Add a level of control to your collaboration Lock a document Make your changes Put changes back

Document Management Service Document Search & Filter Search Functionality Meta Tags –Author –Doc Id –Doc Name –Classification –Stage Content Level Search Indexing

Document Management Service Workflow Process Workflow Functionality Pass Document to next participant(s) defined in workflow chain Notify participants Review Process – Approval or Rejection of step

Document Management Service Web Publishing Manage documents that need to be published on your website Job Postings Resumes Bios

Document Management Service Manage Profile Maintain Profile Id Password signature Name Phone Number Alt Id

Document Management Service Mobility Expand Access to your mobile devices Make last minute changes Download latest version Share updated proposals Participate in workflow

Document Management Service MaestroTec’s DMS Our Document Management Service is a web-based solution that is hosted at NaviSite or installed on your own server infrastructure  Our hosted solution  Highly Secure  On-Demand  No Hardware or Software to install  Anywhere, Anytime  Our installed solution  Simple to install  Utilizes standard databases  Can run on existing hardware  Access controlled by you

Document Management Service Hosted Infrastructure Our hosted DMS runs in NaviSite’s state-of-the-art facility with best-of-breed security, virus protection, backup and recovery.

Document Management Service Application Security SSL User Id and Password User Permissions –Access Groups –Access Roles Optional Add-ons –Unique URL –VPN

Document Management Service Pricing  Several options to meet your size and needs  Add Guest Members for Free PlansStorageMembersMonthlyAnnual Add 1GBAdd Members Free Trial15MB2FreeN/A Professional1GB1$10.00$ $10/month$8/month Team2GB5$45.00$ $10/month$7/month Group5GB10$80.00$ $10/month$6/month Corporate25GB20$140.00$1, $10/month$5/month Enterprise50GB100$600.00$6, $10/month$4/month

Document Management Service MaestroTec Inc. Please visit our website for more information: Affordable Secure Easy to Use Anywhere Anytime Sign Up Today for your Free Trial or Contact us for more information! Can you afford not to try it?