Dr. Jana Jagodick Polytechnic of Namibia, 2012 Project Management Chapter 5 Project Integration Management

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Project integration management Definitions of project integration management Why this is important Processes in integration management –Project plan development –Project plan execution –Integrated change control

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Project integration management Project integration management is about making sure that all the various elements of a project are properly co-ordinated

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Project integration management Involves making trade offs amongst competing objectives and alternatives

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Making sure that these stages of the project are ‘integrated’ Project Initiation Project Planning Project execution and control Project closing Scope identification Team set up Project definition WBS OBS Scheduling Network diagrams Reporting Hand over Commission Project life cycle

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Project Integration management Project Integration Management Project plan development Project plan execution Integrated change control Project plan development – taking results of other planning processes and putting them into one coherent document Project plan execution – carrying out the project plan by performing the activities contained in it Overall change control – co-ordinating changes across the entire project

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Integration –The project must be integrated with the ongoing operations of the performing organisation –Product scope and project scope must be integrated –Deliverables from different functional specialties must be integrated No decision about the project can be taken in isolation

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Project Integration management Project Integration Management Project plan development Project plan execution Integrated change control Project plan Supporting detail Work results Change requests Project plan updates Corrective action Lessons learned

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Project Integration management Project Integration Management Project plan development Project plan execution Integrated change control Project plan Supporting detail Work results Change requests Project plan updates Corrective action Lessons learned

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Project plan development A project planning methodology is used for developing the plan, includes: project planning software like MS Project facilitated meetings with project team contributions from stakeholders The main output is the Project Plan which guides project execution and control Supporting detail - sometimes an output can be an organisation chart for the project

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Project plan development A project plan is a document or collection of documents that should be expected to change over time as more information becomes available about the project The best laid schemes o' mice an' men often go astray Stopped for FT students on Wednesday 1/4/15 GANTT chart or time schedule

Dr. Jana Jagodick Polytechnic of Namibia, 2012 What does a Project plan do? Guide project execution Document project planning assumptions Document project planning decisions regarding alternatives chosen Facilitate communication between stakeholders Define key management reviews on content, extent and timing Provide a baseline for progress measurement and project control

Dr. Jana Jagodick Polytechnic of Namibia, 2012 What’s in a project plan? The project charter or reference to it A description of the project management approach A scope statement – what is in and what is out Work breakdown structure to the level at which control will be exercised Cost estimates, scheduled start dates and responsibility assignments Major milestones and target dates Key staff required to conduct the project

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Project Integration management Project Integration Management Project plan development Project plan execution Integrated change control Project plan Supporting detail Work results Change requests Project plan updates Corrective action Lessons learned

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Project plan execution Most of the budget and the time spent on the project will be in the Project Execution Stage Initiation Planning Execution and control Closing time Cost and staffing level

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Project plan execution - tools & techniques include: General management skills Specialist skills/knowledge about the project Status review meetings Project management information system The outputs are the work results (the product) and possibly change requests to expand or change the project scope

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Project Integration management Project Integration Management Project plan development Project plan execution Integrated change control Project plan Supporting detail Work results Change requests Project plan updates Corrective action Lessons learned

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Integrated Change Control This is concerned with: - influencing the factors that create change to make sure that changes are beneficial - determining that change has occurred - managing the actual changes when and as they occur

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Integrated Change Control performance reporting Integrated change control Subsidiary change control Scope change control Schedule change control Cost change control Quality control Risk change control Contract administration

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Integrated Change Control – Tools & Techniques Change control system (collection of procedures that define the steps by which official project documents may be changed) Sometimes a change control board (CCB) will exit to enforce change control and to make provision for emergency situations. Configuration management

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Integrated Change Control – Output Outputs form change control are : updated project plans corrective action taken lessons learned

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Mock Test Q1: What are the 3 main phases to Project Integration Management? Q2: Name 3 things that need to be integrated in a project Q3: What does a Project Plan do? Q4: What is integrated change control?

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Mock Test Q1: What are the 3 main phases to Project Integration Management? Q2: Name 3 things that need to be integrated in a project Project plan development – taking results of other planning processes and putting them into one coherent document Project plan execution – carrying out the project plan by performing the activities contained in it Overall change control – co-ordinating changes across the entire project The project must be integrated with the ongoing operations of the performing organisation Product scope and project scope must be integrated Deliverables from different functional specialties must be integrated

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Mock Test Q3: What does a Project Plan do? Q4: What is integrated change control? Guide project execution Document project planning assumptions Document project planning decisions regarding alternatives chosen Facilitate communication between stakeholders Define key management reviews on content, extent and timing Provide a baseline for progress measurement and project control This is concerned with: influencing the factors that create change to make sure that changes are beneficial - determining that change has occurred managing the actual changes when and as they occur