Betty Momayezi, Director of Recruitment and Admissions Charles Read, IT Database Professional iRecruit and other fun stuff Clayton State University Morrow, GA
Clayton State University – Morrow, GA Located 15 minutes south of downtown Atlanta Office of Recruitment and Admissions About 7,000 students Scenic, park-like campus Surrounded by competition 6 public universities; 6 two year colleges; 19 private institutions; and 5 proprietary entities. WHO ARE WE?
Information Systems and Processing Coordinator position in Recruitment and Admissions upgraded Summer 2009 Expectations: Significantly reduce Admissions’ dependency upon the main IT office. Reduce or eliminate the need for third party software. Infuse technology into all aspects of the admissions’ function: Increase efficiency, Reduce costs (fiscal and human), Reduce opportunity loss, Help create the “WOW” factor. BACKGROUND
Paper visit information form Created a kiosk in our front office Keep track of who visits Get a more detailed description of visit Office members can make notes immediately about what was said, what was done, etc. Don’t have to wait on data entry staff to input visit information Data integrates immediately with our SIS Data helps with staffing and budgeting MOTIVATIONS
Kiosk It’s really just a webpage ASP.NET (C#) form AJAX A lot of Javascript Submitted data goes directly into the database of our SIS and is merged with production data via table-level database triggers, instantly Words are cool, demos are better MOTIVATIONS
Kiosk Outcomes About 15,000 check-ins per year Save a lot on paper, ink, etc. Utilize staff better Much quicker follow-up with students and prospective students Much better data accuracy Much better record keeping Reporting Maybe we can apply this logic to other things… MOTIVATIONS
KIOSK
More uses of database-dumping Event registration forms Event check-in Applications: Presidential Scholarship, Out-of-state tuition waiver, etc. Big wooden kiosks aren’t very portable Who wants to bring a laptop to a recruiting event? Power cables, wifi – ugh! iPads!!!! MOTIVATIONS
Seriously? Ultra portable Great battery life Full blown operating system with a browser sufficient to handle complex forms and behaviors Processor can handle pretty intense AJAX processing They’re just cool Lots of wow factor with prospective students WHY iPADS?
iRecruit is the name of our iOS web app What’s a web app? Just a website that is configured to look like an actual app that you downloaded from the App Store Why not an App Store app? In-house use only Super easy to maintain and edit Much easier to make iRECRUIT IS BORN
With Mobile Safari’s Add to Home Screen feature and a few lines of HTML you can turn a webpage into an icon on a home screen in iOS WEB APP “CREATION”
An ASP.NET form Written in C# Inserts data into a non-SIS database table No server-side or client-side transformation Trigger on non-SIS table that transforms and inserts data into SIS import tables Stored procedure merges import tables with production SIS tables Verizon MiFi INSIDE iRECRUIT
Instruction bubble Completion checkmarks City and state lookup on zipcode Phone number restriction address validation High school AJAX GPS! FEATURES OF THE iRECRUIT UI
High School Lookups Uses AJAX (JSON) and iPad GPS to find the closest school to the iPad AJAX search if GPS is wrong FEATURES OF THE iRECRUIT UI
IRECRUIT
Volume at College Fairs Two iPads per recruiter. Supplement when needed with hard copy contact cards. Physical Security Lucite locking frame. Cable secures to table frame. Secure Wi Fi in Schools Mobile Hotspots Better than individual data plans. Allows connection of up to four devices per hotspot. Budget One time expenditures for iPads, Cases, Cables. On-going expenditure for mobile hot spots. CHALLENGES AND SOLUTIONS
Access to application records Mobile hotspots enable recruiters to look up application records while in the high schools. Access to special event registration Open House Regional Receptions Counselor events OTHER USES