Creating a PowerPoint Ms. Shaffer

PowerPoint PowerPoint: Presentation software that allows you to create visual demonstrations through the use of slides, handouts, notes, & outlines. –Microsoft Office Product –Created in 19_____ –New Version comes out every 2 or 3 years –Most commonly used by: Business People Educators Students Trainers

PowerPoint Definitions Slide Layout: The arrangement of all items that make up your slide, such as title, graphics, or text boxes –Text Slides: Slides that only use text to present information –Content Slides: Slides that use pictures, diagrams, charts, tables, &/or graphics. –Text & Content Slides: Use both graphics & words. –Other Layout Slides Accessed in the format menu Every PowerPoint must begin with a Title Slide

PowerPoint Definitions Slide Design: How you choose to decorate your presentation –Colors –Patterns Accessed in the Format Menu  Slide Design Use colors or templates to decorate with –Design Templates online are available –Cannot download 2007 template design

Inserting a New Slide Insert Menu  New Slide (Ctrl + M) A Title & Text Slide will automatically appear If you want a different type of slide you must choose a different layout –Format Menu  Slide Layout –Allows you to add tables, graphs, pictures, movie clips, diagrams, etc….

PowerPoint Definitions Custom Animation: Visual effects applied to individual items on the slide such as graphics, titles, or bullets Slide Transitions: Visual movements as one slide changes to another. –Be consistent with slide transitions

Your Title Should Make Sense Your title should match your content Your title font should size 44 Type your information in san serif font –Arial –Verdana –Helvetica Other font should be at least size 30

Basketball The Phillies & Dodgers are in the playoffs this year Tampa Bay and Boston are the American League Representatives My favorite team is the Detroit Tigers You may love Old English but your audience does not This type of font is not professional and is difficult to read Please Do not use this font…..it will cost you points

PowerPoint Rules Don’t Capitalize Every Word Don’t use italic Don’t use punctuation.!? Don’t use quotations Don’t write in complete sentences Use spoken language Don’t have more than six bullets on a slide Use six or less words per bullet

PowerPoint Rules & Examples Life Is Great Don’t You Think. I Cant Wait For School To Start!!! Wow, Typing Is Fun!!!! Why Don’t You Call Me Friend???? “Why Because You Are Annoying!” Is This Reinforcing The Importance Of Not Capitalizing Each Word. SEVEN Bullets Is Too Much Information!

PowerPoint Rules cont. Keep your PowerPoint simple –A–Avoid fly-ins –A–Avoid unnecessary effects Don’t use a lot of motion Every transition should be identical throughout Slide Show  Slide Transition  Pick One

Information should be stationary/permanent Music should be instrumental –Movie –TV –Cartoon Music should not be for one slide –Should be instrumental if played during your presentation –Best used at end

Movies PowerPoint movies use “Flash Animation” –Personal Videos –youtube videos

Graphics Avoid ClipArt Graphic must match topic Avoid adding animations to graphics

Graphics Use real pictures –Scanned –Photodisc.com –Hemera.com –AbleStock.com Where your graphic goes, so does your audience No more than one per slide

Background White is boring Light text on dark backgrounds Dark text on light backgrounds No more than three colors Format  Background Use colors you identify with –Favorites –School Colors

Background White text on black

Background Navy blue text on yellow

Background Black is best for red

Light Colors Light colors are difficult to read Read me

Backgrounds Avoid templates that have busy backgrounds Avoid using pictures as a background

Picture as a Background Format Menu Use drop-down arrow to select Fill Effects Select the picture tab  Select Picture from where you saved it. Picture must be saved in order to have has a background.

Ending Your ending should make sense Your audience should know your done Go out with a bang

Assignment Log into your computers and create a powerpoint with the following: A Title Slide with your name & Exploring Business on it A slide with the following information: Your favorite type of music Favorite music artist Favorite Song by that artist Find a picture of that artist and place it on the slide Save the powerpoint on you Student Drive as yourname_practice powerpoint