March 2012 Data Specialist Meeting

Eleni Pressley Systems Analyst – Data Support

Reminder Mid-Year Promotions 1. Make a screen print of panel A Withdraw the student with W01 using the date of the promotion. 3. Re-enroll the student with R01 in new Grade Level with the Date of the promotion. ONE TRANSACTION 4. Reactivate and / or change the schedule. Steps

New Procedures - continued Important Reminder If the student is co-enrolled at another site (PATS, Community School, George Stone..), you MUST contact the other school and let them know what you did. When you withdraw the student, it will withdraw ALL schedule records, even those at other schools.

Grade Processing Timelines Based on District Calendar

Survey Change Process Change in Production Request change form from Jennifer or Cheri Fill out form completely Get Signatures Call to make appointment Make changes in Survey region Turn in form the DAY THE CHANGE is made in Survey Region

SURVEY 3 EDITS/VALIDATES Federal StateFederal State Immunization Errors – Give to your School Nurse. Jennifer or Cheri the changes

EXCEPTIONAL STUDENT EDUCATION Panel 23 ?????? ??

Entry Codes E01 public schoolE01 Student’s last school of enrollment was a public school in Escambia County. In the previous year Escambia Public Escambia Public

Entry Codes E02 Public SchoolE02 Student’s last school of enrollment was a Public School outside of Esc. Co.

Entry Codes E03 in or outside of Escambia Co.E03 Student’s last school of enrollment was a Private School program in or outside of Escambia Co. Private Public

Entry Codes E04 Home EducationE04 Student’s last school of enrollment was a Home Education program in or outside of Escambia Co. ( Not ESE / Homebound Ed )

Entry Codes E09E09 - Student’s last school of enrollment was not in the U.S.A. or a U.S. Commonwealth or Territory.

Re-Entry Codes R01 R01 Enrolled in Escambia School Re-enrolling in same Escambia School

Re-Entry Codes R02 R02 Enrolled in Escambia School different re-enrolling in different Escambia School Holm ElemWeis Elem

Re-Entry Codes R03 unexpectedly R03 Left Escambia School and unexpectedly re-enrolling in an Escambia School.

A07 ERRORS IF THERE IS AN A07 RECORD WITH R01, R02, OR R03THEN THERE MUST BE A PREVIOUS RECORD IN THE SAME SCHOOL YEAR. WITH AN ENTRY CODE OF E01-E05 OR E09 WITH A WITHDRAWAL DATE LESS THAN OR EQUAL TO THE ENTRY/RE-ENTRY DATE.

For Next School Year Rolled into SY-13 School Descriptions(F05 Panel) Bell Schedules (C02 Panel) All Calendars

MTS5007P – ELL(LEP) Roster Next School Option

Enrolling Students For YEAR-13 Next Year Entry Fields Procedures Stay logged in to year (12) Next Year Entry Code fields – Panel A04

Enrolling Students For YEAR-13 New To District – never in Escambia County Schools A. Panel A03 - Add basic demographic data WITHOUT Entry Code, Date, School, Grade etc… B. Must add Prior School info under the PD, PS, PC fields C. Panel A04 – Code NEXT ENT Code, Schl, Grade info.

Enrolling Students For YEAR-13 1.New To District

Enrolling Students For YEAR-10 1.New To District

Enrolling Students For YEAR-13 W/D From District and DOES NOT plan to return next year. Panel A04 – Key N999 in Next School Field

N999

Enrolling Students For YEAR-13 If NEXT ENTRY CODE highlights in ERROR on PANEL - A04 Check prior school fields to make sure you have the correct entry code.

Enrolling Students For YEAR-13 WAIT TILL AFTER THE ROLL on June 30 th 2012 Withdrew during

Query Lines

Courses Starting with 8 Courses Taught in 3 rd Period

Query Lines Courses Ending with a T (ESOL)

Query Lines When searching A01 for a student, start with a general search, not specific.

Edit Masks in Job Submission

Any character or blank. Numeric or blank. Alpha and Required 2 Characters 1 st – Any character or blank 2 nd - Numeric Date Current School # Either Current School # OR Next School #

PROPOSED SUMMER 2012 PROGRAMS Proposed Reading Camp 6/11/12 – 7/19/12 (Mon – Thurs) Belview Elem, Molino Park, Oakcrest, Semmes, McArthur, Pleasant Grove Proposed ESE Extended School Year 7/2/12 – 7/26/12 (Mon - Thurs) Westgate, Lakeview Proposed Voluntary PK 6/11/12 – 8/6/12 (Mon – Thurs) Bellview Elem, Semmes, McArthur, Pleasant Grove

Wednesday, April 25, 2012 J. E. Hall Center, ROOM 160 8:00am--12:30am ALL Centers Next Data Specialist Meeting