eDofE The future for DofE programmes

Overview and Benefits of eDofE

Why should the DofE embrace technology? We have to exploit new technology Young people use technology and have an expectation that we should It will give us a clearer picture of DofE activities than we’ve ever had before

What is eDofE? Manages young people doing their DofE Participants can record a range of evidence Manage and monitor progress Improves communication Improves understanding of all levels of the DofE

Data protection eDofE complies with current data protection legislation The DofE’s online privacy policy has been updated to include the data we collect and use through eDofE Data is secure and regularly backed up – we will not lose it

Safeguarding A wide range of safeguarding practices have been built into the system. These are based on good practice guidance produced by the Home Office Task Force on child protection on the internet These include: –Data security and strict controls on data and messaging –Safeguarding and child protection policies and procedures –Advice during registration on internet safety and safeguarding issues including ways to report them.

Roles in eDofE

Roles within the system DofE Regional/Country Office staff DofE Managers DofE Centre Co-ordinators DofE Leaders Participants Assistant DofE Managers

DofE/Assistant DofE Manager Roles Create DofE centres and staff on the system Purchase participation places from ASL Monitor participation through eDofE On notification of completion approve the full DofE Award Arrange for certificate and badge presentation.

Centre Co-ordinator Role Log on using the username and password supplied by their OA. Create and manage groups –e.g. centre - Oak House School -groups -Bronze group 1, Bronze group 2, Silver group 1 Allocate a Leader to each group Enrol participants Check and approve / withdraw participants’ evidence Verify completion of specific sections

DofE Leader Role Creates participants on eDofE Approves activities and programme plan Monitors progress Messages participants in their Group Checks evidence and approves Sections Leader/Co-ordinator submits to the OA, who approves the Award

DofE Leader

Assessor Role No direct access to eDofE Provide evidence for participants to upload –Photographs and images –Video –Audio –Text (i.e. a written report from the Keeping Track Booklet or any other format) –Coming soon: Assessors can telephone into system Log onto for more informationwww.ipadio.com/DofE

Using eDofE

Setting up a Participant Participant fills out enrolment form Participant pays participation fee OA sends Welcome Pack OA / Leader sets up eDofE account System / Leader sends participant username and password Participant enters basic details

Backdating Usual backdating rules apply (1 section for 3 months) Start date for a DofE programme in the system is the date that the participants application form is signed by the participant. To help with transition, until March 2010, all sections can be back dated to September 2009.

Types of Evidence Young people can upload the following: –Text (i.e. their own diary) –Photographs and images –Anything they can scan in and save as a PDF (Certificates, Assessor comments etc) –Video –Audio (coming soon) The Leader is automatically alerted when new evidence is added – this is done within the system All evidence requires Leader approval It is important that Leaders go in and check for evidence regularly

At the end…

Next Stage of eDofE Development

Coming soon – development in eDofE Changes from the pilots Resources and Useful stuff section Expedition mapping Achievement pack Virtual Learning Environment On-line shop, event and training sales Assessor voice and MP3 evidence Secure estate version

Rolling out eDofE in the ACF