1 Developing a Strategic Partnership That Works An Emergency Management and Preparedness Design Package for Colleges and Universities FEMA Higher Education Conference Emmitsburg, Maryland June 7 - 9, 2010

2 The Partners Steven Wilmes: Alliance of Schools for Cooperative Insurance Programs (ASCIP) Peter Wright: California Community Colleges Chancellor’s office (CCCCO) Craig Zachlod: Global Community College, Inc. (GCC)

What is a Strategic Partnership? From Wikipedia “A strategic partnership is a formal alliance between two [organizations], usually formalized by one or more business contracts but falls short of forming a legal partnership or, agency, or corporate affiliate relationship.”contracts partnership

About the Partners ASCIP 172 Members 142 in P&L and W/C Over 2,000 School Sites CCCCO 2.89 million students 72 districts 112 colleges GCC 501(c)(3) Emergency Consulting Services

The Tipping Point – What created the need? Disaster Resistant California Community Colleges Project California Senate Bill 166 gave the Chancellor’s Office the charge of working with the California Emergency Management Agency to set emergency preparedness standards and guidelines. 5

Traditional vs. New Methods Traditional approaches were not as effective Too costly New methods of learning –iPod –Websites –Videos –New Media

“How do we get by in difficult times?” According to Chancellor Jack Scott… Prioritize Aggressively seek funds to supplement state dollars Explore new and innovative ways to get the job done Develop strategic partnerships 7

8 The CCCCO Solution Use new technologies Solve the educational needs of the community Create a unique and sustainable product Create a low-cost resource package for easy dissemination Create multi-media delivery options Develop a multi-media package covering best campus EM practices and providing a wealth of resource materials

9 The Challenge Cost effectiveness Provide Emergency Management training support for more than 112 clients Leverage training resources Easily disseminate common compliance information Meet the needs of varied clients and provide resource materials for trainers and consultants

10 CCCCO Challenges: –Economically meet training support needs for clients on limited budgets –Support ICS/SEMS/NIMS compliance among colleges and universities –Provide a model for coordinated campus community-wide emergency response –Help all staff understand who is responsible for selected areas –Share common practices statewide –Disseminate common information

ASCIP Challenges Determine our goals – marketing vs. educational product Role as a funding mechanism Serving a wider population of school members –CCDs, K12s, ROPs, Charters Unknown artists and actors Approval of Executive Committee Trust in the process Collaboration Technologies Content Facts

12 Selecting Content Risk, Loss, Laws and Liabilities Campus Roles and Responsibilities EM Best Practices EOP/EOC ICS/SEMS/NIMS Special Needs Campus Preparedness for All

13 Introduce Emergency Management Principles of Best Practice 4 Phases –Prevention/Mitigation –Preparedness –Response –Recovery

GCC Challenges Motivation EM as a priority Selecting standards Selecting content SEMS/NIMS issues Targeting audience Covering EM key issues and best practices

15 Preparedness Responsibilities of District/Campus Site Administrators Inform all employees of their potential roles as Disaster Service Workers (DSWs) during declared emergencies Minimal training required-for diverse staff and record of participation ICS/SEMS/NIMS Emergency Operation Plan/ Related Training at appropriate levels Campus Emergency Response Teams Total campus preparedness Campus CERT

16 Recommended Campus Emergency Manager Responsibilities  an annually revised EOP completed by September 30  a designated campus emergency manager  ICS/SEMS/NIMS Trained ER team  a site team trained to staff and activate and maintain an EOC  conduct of varied campus drills and exercises

17 The GCC Solution Pool resources of non- profit organizations with common missions Create a multi-media product for online and mail distribution Create an enduring and reproducible resource

Motivations Threats and Disasters The Grand Jury Courtroom Examples of best practices Principles of Emergency Management

19 Risk Assessment as a Priority and Basis of Emergency Operations Plan (EOP) Best Practices Emergency Management Plan (policies and procedures) Emergency Operations Plan (practice-event or incident response action) Event Specific Plan (Pandemic) Playbooks specific responder plans

20 Effective Risk Assessment is Key to Effective campus EOP Identify the hazards and potential frequency Decide who might be harmed and how, as well as how much, the impact Evaluate the risks and decide on precautions/preparedness Record your findings and implement them Review your assessment and update if necessary

21 Summary: Recommended Checklist for District/Campus Site Preparedness  Designated EM Contact Person/Manager on each site/Alternate  RA based EOP completion and reviewed by district EM annually  Team designated and trained in SEMS/NIMS (track training)  Track training: DSW, IS 100sc/  SEMS/NIMS, Exercises, C-CERT  Designate and Equip EOC  Continuous Executive Training  Work with community& agencies  Mutual Aid and other agreements  Campus Alert/Notifications System  Total Campus preparedness

22 Review Portions of the Video and Resource Disk Available to campuses through ASCIP,CCCCO and GCC. Consultants and workshop personnel available to help your campus prepare and respond Contact anyone of the partners Feedback Available free here or $ S&H

23 We are available to assist you... Contact Information: Steve Wilmes – ASCIP Peter Wright – CCCCO Craig Zachlod - GCC, Inc