Welcome to ORG REG

What is Org Reg? Organization Registration is everything you wanted to know about being a registered student organization at the University of Houston Understand your responsibilities Learn about campus services for Student Organizations Develop an understanding of policies and procedures Org Reg is replacing Organization Orientation Each org is required to attend one session once an academic year

“There are two educations. One should teach us how to make a living and the other how to live.” -John Adams

Center for Student Involvement (CSI) – UC – Underground Room 51 – (phone) – (fax) – Hours: 8:00 am – 8:00 pm (M-Th) 8:00 am – 6:00 pm (F) –

What is a Registered Org? A group of enrolled students gathered together for a common purpose Registration versus recognition Membership is limited to UH students(main campus), faculty, staff & alumni Only need 3 students to start an organization

ADVISORS What should you look for in an advisor – Someone who supports your organization and the members – They should understand your mission and will keep your history – They should help to create a connection with offices and departments on campus – Builds recognition across campus and in the community Is an advisor “required” ? – No Will an advisor be “required” soon? – Perhaps

Registration Form

FACILITIES University Center & Outdoor Spaces – Check room availability “Events Schedule” – Get Forms “Event Services” (reservations, banners, table tents, multi-date) – Photo Tour Campus Recreation Cullen Performance Hall Academic Buildings

EVENT REGRISTRATION “Event Registration” Permits – Temporary Food Dealer, Open Flame, Tent Must have a reservation first

FUNDING – Activities Funding Board Reimbursement for On Campus Programs and Conference Travel –

* AFB works primarily on a reimbursement basis – Meaning funds are reimbursed only after the program or conference takes place * AFB allocates funds only to registered student organizations * Funding is for two areas: – Programs – Conferences How does AFB work?

An authorized student representative from the organization must attend an AFB hearing to present the Allocation Request to AFB. How to Apply? 4 week Rule – Turn in Applications 4 weeks in advance. Forms can be found online by going to All allocation requests must be reviewed by an Advisor On Call in the Center for Student Involvement before being submitted to AFB.

2) All receipts must be turned in at the same time, not in batches or on different days. How to be Reimbursed? If approved: 1) Turn in Receipts no later than 10 days after the program/conference 3) The organization must submit original receipts

Contact: Activities Funding Board 51 – H University Center Phone: Website: For more Information

BANK You can use any bank of choice for your org You will need to make sure to keep you officers updated with the bank You need to keep the check book and statements in a safe location

PROMOTIONS Posting Locations – Over 100 locations across campus – ONE posting per board – Must have student org name/logo on the posting – Cleared by Alpha Phi Omega the 1 st and 3 rd Tuesday of each month at 4pm Sidewalk Chalk – not permitted Banners – UC – Satellite Yard Signs – must have University sponsorship

WEB SERVICES Web Based Services – On-line Forms – Links to Org information – Up-to-date Database Web & Accounts – Campus sponsorship for address and listservs (forms at CSI front desk) – Renew your sites – do you know if you have an old site?

MAIL Must have either a mail box or mail code Mailboxes – Located behind the front desk in the Center for Student Involvement – Must be checked at least once a week Mail Codes – 4-digit codes that deliver mail to a certain office/building/department on campus

OFFICE/CARREL SPACE Applications available “Services - for Student Organizations” There is a waiting list – spaces are awarded in date order Carrel – 5 hours/week Office – 15 hours/week

COKE Exclusive beverage contract – Contract was just re-signed for another 10 years – Only exception – if you are bringing your own beverage to a meeting/event – personal beverage Coke Donation Program – – “Vending Services – Beverage Donation Form”

UNIVERSITY DINING SERVICES Student Menu Giving back to UH Student Organization Donation Program – Application process – $200 cap per organization Dining Services Donation Program – – “Dining Services – Student Event Catering Fund Request Form”

BARNES & NOBLE Exclusive Contract Full merchandise rights in the University Center – Including Hats Shirts Books General merchandise (NOT food)

RISK MANAGEMENT (You are responsible for knowing all information in the student handbook and sharing it with your members) Handbook is available online “Publications - Student Handbook” Hazing (p. 68 University Student Handbook) – No-tolerance policy – Consent is not a defense – Obligation to notify members each year Student Travel (University Sponsored) – 25+ miles from UH – Waiver and Release forms required – Roster Drugs & Alcohol (pp. 62 & 65, 75 University Student Handbook) – Comply with State Law & University guidelines – 3 rd Party Vendors when possible Sexual Harassment (p. 80 University Student Handbook) – Unwelcomed sexual conduct: No means No! – Respect the individual – Report to Office of Affirmative Action/EEO

THANK YOU!! In the Center for Student Involvement we value the Registered Student Organizations at the University of Houston. If you ever have any questions/concerns/problems/celebrations… let us know!