1. Student Organization Advisor Training
Department of Student Life and Engagement

2. Benefits of Being an Advisor
Sharing common interests and working toward a common goal
Teaching students new skills and widening their potential
Developing closer relationships with students outside the classroom
Growing your own leadership ability
Sharing your knowledge with students in a less structured environment
Maintaining an organization that is important to the students, the professors, and the university as a whole

3. Roles as an Advisor

4. Serve as an ADVOCATE Promote students’ interests and motivate them
Encourage attendance and events
Be a team builder and mediator
Develop their leadership skills
Know when to speak up and when to step back and let the students lead
Growing their network
Reach out to your connections if applicable
Searching for opportunities for growth
Serve as an ADVOCATE

5. Serve as a GUIDE Policies and Procedures -JAG Life -SGA Funding
-Reservations (EMS)
-Marketing and Advertising
-Finances
Act as a bridge as students graduate and new students enter
-Share history, previous successful events, refine the purpose and missions, and look to create new goals, events, and expansion
Serve as a GUIDE

6. Student Organization Recognition Requirements
Constitution and bylaws
At least four members
A faculty/staff advisor
Signed advisor agreement form
Process to be recognized:
-Submit online recognition form
-One member attends student org training
11:30 AM, Coffeehouse
6:30 PM, Ed Commons 1120

7. JAG Life Helps Student Organizations and Advisors with:
Staying up to date with your organization
Roster/member & Event/calendar management
Promote and advertise events
Take attendance with card swipers
Shared space for organizations to house documents, files, etc.
Organizations are required to:
Maintain documents and rosters in JAG Life
Obtain approval for all events in JAG Life, in conjunction with space approval through EMS

8. How to Access JAG Life https://augusta.presence.io
Augusta University homepage > Current Students > JAG Life
> Get Involved > Student Organizations > JAG Life > JAG Life Access
Phone app: JAGLife
Phone app for attendance/card swipe: Presence CheckPoint
Need access?

9. Reservations (EMS)
Students that are representatives for a recognized student organizations can reserve space
JSAC Reservations
All rooms in the JSAC & Outdoor Plaza (JSAC Patio)
Classroom Reservations
Amphitheater & Both Sports Fields
Summerville Campus Classrooms/Computer Labs
Health Science Campus Classrooms/Computer Labs/Outdoor Space

10. Weekend/After Hour Events
The customer must notify Public Safety to open the building/room (706) prior to event date
You will need your JagCard for access
On the Health Science Campus any Audio/Visual requested outside 8a-5p M-F is charged $30/hr.  Also, weekend events that require A/V are charged $30/hr (minimum 3hrs requirement). 

11. Grills & Tents Tables & Chairs
Submit a request with Facilities Operations to setup a grill for your event.
Request tents for your event through EMS
All requests for grills/tents must be submitted to Facilities 10 business days prior to event for approval
Tables & Chairs
Submit requests for tables & chairs:
HSC to Moving Services:
SVC to Brittany Addison:

12. The Virtual EMS Guide is also available online for your reference

13. Contacts JSAC RESERVATIONS & FACILITIES
- Justin Lewis
SUMMERVILLE FACILITIES
Brittany Addison
MOVING SERVICES (HS Campus)
ENVIRONMENTAL SERVICES
PUBLIC SAFETY
IT HELP DESK or

14. Branding on Social Media
Account Names and Handles
[Student Organization] at Augusta University
AUG_[Student Organization]
University must be listed as an account contact
Follow posted guidelines on augusta.edu/social
Use authorized vendors for t-shirts and other promotional items

15. Advertising Designated bulletin boards
Four ways to advertise events or meetings:
A – Boards
Stall Walls
Tear Drops
Electronic Signage

16. HCCU Student Organization Account Starter Kit
Step by step guide to HCCU Organization Account set up
Includes all necessary forms for new accounts or account changes
Available online or by contacting HCCU for a hard copy

17. SGA Funding
Request must be made for events and travel that will be taking place in the same academic semester.
After funding has been approved by the senate, you have up to 10 working business days to submit all paperwork to the appointed Business Specialist for SGA.
All funding is on a reimbursement basis
Must be submitted prior to the event or travel.

18. SGA Funding (Cont’d) Reimbursement Requirements: Itemized receipt(s)
List of attendees
Advertisement/Flyer
Copy Charges
W9 for organization or person being reimbursed
Reimbursement Requirements for Travel:
Student Travel Authorization form – must be filled out for each of the students that is traveling. (cannot be reimbursed without this)
W9 form – for those who have not done so previously.
Direct deposit form (optional)
Travel expense form (for overnight travel)
Receipts
Proof of attendance

19. What’s not allowed? Donations Scholarships Tips
Faculty salaries and benefits
Intercollegiate Athletic program costs
Student employee recognition luncheons/meals
Prospective Student travel Not allowable unless certain conditions are met as outlined in Section 19.9
Alcoholic beverages or any illegal substances
Individual or club memberships in civic organizations
Political campaigns or events

20. Contact Information
Carolyn Zoerb, Coordinator of Greek Life and Student Organizations
Leslie Dodson, Graduate Assistant for Student Organizations