1. STUDENT ORG DOCUMENTS AND FORMS
If you have any questions regarding the material in this slideshow, please contact the Involvement Consultants:
Involvement Consultant Desk – SLP 316
IC Desk Hours – Mon-Thurs: 9AM-7PM, Fri: 9AM-5PM
Phone – or x4802 –

2. KNOW YOUR DOCS
THERE ARE A NUMBER OF DOCUMENTS THAT STUDENT ORGANIZATIONS SHOULD BE AWARE OF AND COMPLETE FOR A SUCCESSFUL EVENT SUCH AS PERFORMANCE CONTRACTS AND LIABILITY WAIVERS.
SLIC’s Guide To
Performance Agreement W9
ASBC Check Request
Credit Card Form 
Liability Waiver
UC Ticket Box Office Selling Form
Card Services Campus Cash Form

3. SLIC’S GUIDES TO
The “SLIC’s Guides To…” is a set of resources created to explain USD’s unique systems and to empower student leaders to plan and put on successful events for their organization. These documents can help educate members on USD’s different policies and processes or serve as a quick refresher for returning members.
Topics covered by the guides include:
The Creative Zone
Food Safety
Funding Your Event
Green Event Planning
Starting a New Student Org
Re-registering a Student Org
Event Registration (EvR)
Marketing Your Event
Travel
Student Org Budgets
Student Giving
Navigating Student Involvement
Visit the SLIC's Guide To
If you have any comments/questions regarding any of the information presented in the guides or ideas for a “SLIC Guide To…”, please:
the SLIC Involvement Consultants at and/or
Visit the Involvement Consultants in the SLIC
Involvement Consultant Desk: SLP 308
Mon-Thurs: 9AM-7PM, Fri: 9AM-5PM

4. BRINGING A GUEST TO CAMPUS?
If you are thinking about bringing a performer, artist, lecturer, etc. to campus for one of your organization’s events, you will need to complete one or more of the following documents:
Performance Contract
Agreement between the organization and the performer/speaker/guest
Helps build accountability for USD guests and ensures that guests are in alignment with USD’s mission and values
Submit to Assistant Director of Student Organizations and Involvement in SLP 307 for approval
W-9 Tax Form
Needed for payment on the taxable income any vendor/performer will be receiving from your organization
Must be turned in at least 10 business days in advance
Performance Contract
This document is needed for all speakers, guest facilitators, DJs, and other types of performers. The Performance Contract requires basic information about the contracted event and provides some information about USD policy.
Organizations are responsible for completing the form and receiving approval from the Assistant Director of Student Organizations and Involvement in SLP 307. Please note, the performer/guest must fill out the left side of Page 4 prior to receiving approval from USD.
W-9 Form
This form must be turned into the Associated Students office in SLP 308 with the ASBC Check Request for a Performer and Performance Agreement
For more information, please Accounts Payable or visit the Accounts Payable office in Hughes 110.
Accounts Payable can either hold the performer’s check for pick up in Hughes 110 or it can be mailed directly to the performer. Performers can also sign up for Direct Deposit .

5. NEED TO ACCESS FUNDS?
Received money from ASBC or want to use funds from your organization’s account? There are a couple of options.
Associated Students Card Request
Phone/Online purchases do not need to be made out of pocket and reimbursed at a later time
If you would like to use one of the professional credit cards, please make an appointment or just walk-in and see Madeline Kreig in SLP 308
ASBC Check Request
If you choose to buy your event supplies with your own money, you can be reimbursed (either with a check or direct deposit) with this form
Can also be used to request checks for performers
The completed ASBC Check Request form can be submitted online and back- up documentation should be turned in to SLP 308
Associated Students Credit Card Request
This form will be found in SLP 308 (look for the bright orange form)
Madeline Kreig:
ASBC Check Request -
For reimbursements under $100, please submit an itemized receipt to SLP 308
For reimbursements over $100, please submit an itemized receipt, proof of payment, a copy of the card used with all but the last 4 digits of the number crossed out and an attendance sheet (if you have purchased food)
If there is a professional reimbursement for performances, please submit the performance agreement and the W-9 Tax Form
If you would like to receive reimbursements faster, you may want to consider signing up for Direct Deposit. **Note: Direct Deposit reimbursement is only for reimbursements over $100.
Please be sure to include your organization name and your name on any receipts/backup documentation submitted!

6. LIABILITY WAIVERS
Liability waivers are used when student organizations partake in any events that include risk or liability.
Common student org activities requiring liability waivers include:
Any events requiring members driving
Any event taking place off-campus
Organization retreats
Social events
Paper forms to be filled out at events can be used and are generally helpful to have
Liability waivers can be turned in to SLP 308
Liability Waiver
Note: Please make sure that the name of the organization activity is consistent on all of the liability waivers for that event

7. UC TICKET OFFICE
The UC Ticket Office is an easy way to sell tickets to members of the university. If you would like to sell your tickets through the Ticket Office, you will need to complete a UC Ticket Office Contract Agreement and turn it into UC Ticket Office
If you would like to sell tickets through the Ticket Office, please have the following information available:
Name of Event
Event Date
Event Time
Event Location
Sponsoring Organization
Cost of Tickets
Target Customers
On-Sale Date
UC Ticket Office Contract Agreement
Advice for selling tickets at the UC Ticket Office
Plan ahead! The UC Ticket Office must receive ticket requests at least five business days in advance before tickets can be sold
Have your organization/department’s POETS and GL STRING available for the Contract Agreement
Number the actual tickets prior to deliver to the Ticket Office
Be specific! Include details to common questions that may arise, such as: Is there a limit of tickets that can be purchased by one person? What is the price of the tickets? Who may or may not attend the event? What is included in the price of the ticket? Does a student ID have to be shown in order to buy a ticket? Etc.
Provide phone numbers or contact extensions in case questions may arise
Offer a flyer to the UC Ticket Office to advertise your event
If you have any questions or if you need to pull tickets during their sale for any reason, please
Please submit all ticket requests in advance of at least one week.

8. WANT TO ACCEPT CAMPUS CASH AT YOUR FUNDRAISER?
In collaboration with Campus Card Services, student organizations can accept Campus Cash at their fundraisers
Fundraiser Forms can be found in the Campus Card Services office, UC 127
Please fill out the Campus Card Services Fundraiser Form and turn in to Campus Card Services at least five business days prior to the event
Campus Card Services Fundraiser Form
Note: More information to the collection of Campus Cash as funds will be provided by Campus Card Services upon submission of the Fundraiser Form.
Office Hours
Monday-Thursday: 9 a.m. – 5 p.m.
Wednesday: 9 a.m. – 6 p.m. (only during academic semesters)
Friday: 9 a.m. – 4 p.m.
Phone: (619)

9. TIPS FOR SUCCESS
Plan ahead and use the timelines in this presentation to make sure things are turned in on time
Be prepared, have your signatures ready, make sure you have your ID card, and keep your itemized and original receipts
Get to know and build relationships with the departments you work with and ask any questions you might have
Be patient!
Have an action plan for all the forms you need to turn in and do not purchase things until the event is approved