Orientation to the Academic Senate 1 September 19, 2013

2 Agenda Introduction to the Senate Academic Senate Staff Structure of the Senate Collegial Governance Senate Meetings Effective Participation Senate Forum Academic Senate Website Academic Senate, CSU Questions, Comments, Closing

3 Function of the Senate Provides the official voice of the university community on matters within its purview Develops, formulates, and reviews educational and professional policy, which becomes policy if approved by the President – Curriculum – Academic standards – Criteria and standards for selection, retention, and tenure of faculty members – Academic and administrative policies concerning students – Allocation of resources

4 University Policy Statements (UPS) 100: Administrative and Support Procedures 200: Faculty Personnel Procedures 300: Student Related Policies 400: Curriculum 500: Library 600: Research See Index of University Policy Statements. UPS documents available in Senate Office or download from Academic Senate website.

5 Guiding Documents UPS , Academic Senate Constitution UPS , Academic Senate Bylaws UPS , A Commitment to Civility at CSUF Available at

6 Academic Senate Office Staff – Marilyn Miller, ext – Sheretha Benjamin, ext Location – MH-143

Structure of the Senate

8 Members of Academic Senate Ex-officio members – CSUF President – VPAA – Immediate Past Chair of Senate – CSU Academic Senators (3) – President of CFA – Emeriti Faculty Representative – Students ASI (2) Elected members – 15 Members at Large (3-year term) – 20 Constituency Members (2-year term) – Part-time Faculty (2) (1-year term) – Staff (2) (1-year term) (UPS A.S. Constitution) See Roster of Senate Members

9 Elected Officers Chair: Sean Walker Vice Chair:Emily Bonney Secretary: Steve Walk Treasurer: Matt Jarvis Member at Large: Ken Walicki Member at Large: Sheryl Fontaine Member at Large: Amir Dabirian Immediate Past Chair: Jack Bedell

10 Executive Committee Officers elected by CSUF Academic Senate plus senators of the Academic Senate, California State University (ASCSU) elected by the faculty – Diana Guerin (Chair of the ASCSU) – Barry Pasternack – Steven Stambough

11 General Committees Research Faculty Personnel Professional Leaves Elected directly by full-time Unit 3 faculty 2- or 3-year terms (UPS )

12 Standing Committees Academic Standards Assessment and Educational Effectiveness Campus Facilities and Beautification Curriculum Elections Extended Education Faculty Affairs Faculty Development Center Board General Education Graduate Education Information Technology International Education Internships and Service Learning Library Planning, Resources, and Budget Student Academic Life University Advancement (UPS ) See Liaisons to Standing Committees; Committee members shown on A.S. website.

13 Collegial Governance

14 Collegial or Shared Governance 14 Academic governance is a complex process Collegiality consists of a shared decision-making process between faculty, staff, students, and administrators It is based on mutual respect for similarities and differences and involves mutual trust Continual consultation occurs prior to decisions being made

15 The Fullerton Way We all work together to make CSUF the best possible university. Faculty, administrators, staff, students, alumni, and community members. We consult with the relevant constituencies and committees before making recommendations or approving policies.

16 Related Materials Report of the Board of Trustees’ Ad Hoc Committee on Governance, Collegiality, and Responsibility in the California State University Higher Education Employer-Employee Relations Act (HEERA): A Memorandum to Senate Members and Others Collegiality in The California State University System Campus Responsibilities in Collegial Governance AAUP Statement on Government of Colleges and Universities What Makes Shared Governance Work? List of Governance Websites

The Senate Meeting

18 Academic Senate Meetings Calendar – See ASD Approved Time and Place – Thursdays 11:30-1:00 – PLN 130 Agendas – Distributed one week prior Minutes – Posted on web

ASD

Nuts and Bolts of Meetings Constitution and Bylaws govern many of our actions (e.g. elections, constitutional amendments etc.) If not specifically covered in the Constitution and Bylaws we use the most recent edition of Robert’s Rules of Order Meetings are generally run using Robert’s Rules

Types of Documents on the Academic Senate Agenda Reports – Can be Received or Adopted Resolutions – A formal expression of opinion or intention by a voting body (think of it like a really long motion) University Policy Statements

Effective Participation

23 Be Prepared Read all documents in advance Check documents for content and grammar Contact your colleagues for more info or their opinion, if necessary – your constituency – Senate members – whoever is making the proposal Warn people in advance of your concerns

24 Have a Voice Get on the speaker’s list Make a statement, ask a question, move to amend, … Make sure everyone is “on the same page” Be concise, use microphone Minimize repetition Be collegial, be civil

Senate Forum

Academic Senate Website

29 Academic Senate, California State University (ASCSU)

For More Information 32

Thank you! 33