1. Orientation to the Academic Senate
September 15, 2016
Thank you all for taking time to come and learn more about the Academic Senate! I’m Emily Bonney, and I have the pleasure of chairing the Senate this year and also facilitating the first part of the Orientation this morning.

2. Agenda Introduction to the Senate Academic Senate Staff
Structure of the Senate
Collegial Governance
Senate Meetings
Effective Participation
Senate Forum
Academic Senate Website
Academic Senate, CSU
Questions, Comments, Closing
Our agenda for the day was developed collaboratively with members of the Executive Committee of the Senate, so I thank them for their excellent ideas. (Review plan).
Of course, it is a challenge to stay on schedule when the agenda is tight, but this is our plan (Review). So, let’s begin by finding out who you are and your motivation for coming to our Orientation session. Please tell us your name, dept or unit affiiliation, and perhaps a sentence about what motivated you to be here today or what you hope to learn.

3. Function of the Senate
Provides the official voice of the university community on matters within its purview
Develops, formulates, and reviews educational and professional policy, which becomes policy if approved by the President
Curriculum
Academic standards
Criteria and standards for selection, retention, and tenure of faculty members
Academic and administrative policies concerning students
Allocation of resources

4. University Policy Statements (UPS)
100: Administrative and Support Procedures
200: Faculty Personnel Procedures
300: Student Related Policies
400: Curriculum
500: Library
600: Research
See Index of University Policy Statements.
UPS documents available in Senate Office or download from Academic Senate website.
Much of the work of the Senate relates to developing and revising university policies regarding a broad range of issues on campus (read list). The Senate recommends the policies that become policy once they are signed by the President. The index included in your packet shows you the policy titles; the full document can be downloaded from the web or picked up at the Senate Office.

5. Guiding Documents UPS 100.000, Academic Senate Constitution
UPS , Academic Senate Bylaws
UPS , A Commitment to Civility at CSUF
Available at

6. Academic Senate Office
Staff
Sheretha Benjamin, ext. 3684
Mara Cabrera, ext. 3683
Location
PLN-120
Both of our able staff members can assist you with any question regarding the Senate. Generally speaking, if you have a question about our committees, Mara would be the person to call; Sheretha focuses on our meeting agendas, minutes, and documents.

7. Structure of the Senate
9-3-09

8. Members of Academic Senate
Ex-officio members
CSUF President
VPAA
Immediate Past Chair of Senate
CSU Academic Senators (3)
President of CFA
Emeriti Faculty Representative
Students ASI (2)
Elected members
15 Members at Large (3-year term)
20 Constituency Members (2-year term)
Part-time Faculty (2) (1-year term)
Staff (2) (1-year term)
(UPS A.S. Constitution)
See Roster of Senate Members
Total = 48 or 49.
Ex-officio by virtue of their office.
Members at large are elected by constituents from across campus.
As you can see in your packet, the Constituency members are elected by the members of each separate constituency = college, student affairs, library/ath/admin, etc.

9. Elected Officers Chair: Emily Bonney Vice Chair: Steve Stambough
Secretary: Alexandro Gradilla
Treasurer: Irene Matz
Member at Large: Amir Dabirian
Member at Large: Sean Walker
Member at Large: Ron Oliver
The next page shows the members of the Executive Committee. EC is elected at a special meeting in May by the members of the Senate.
The Executive Committee develops the Senate agenda and coordinates the work of the senate’s committees.
Over the summer, it acts on behalf of the full senate. Currently, there are 10 members.

10. Executive Committee
Officers elected by CSUF Academic Senate plus senators of the Academic Senate, California State University (ASCSU) elected by the faculty
Jon Bruschke
Bill Meyer
Mark Stohs

11. General Committees Research Faculty Personnel Professional Leaves
Elected directly by full-time Unit 3 faculty
2- or 3-year terms
(UPS )
Elected by entire faculty for 2-year (Research) or 3-year (FPC, Leaves) term.

12. Standing Committees Academic Standards
Assessment and Educational Effectiveness
Campus Facilities and Beautification
Diversity & Inclusion
Elections
Extended Education
Faculty Affairs
Faculty Development Center Board
Faculty Research Policy
General Education
Graduate Education
Honors Advisory Board
Information Technology
International Education
Internships and Service Learning
Library
Planning, Resources, and Budget
Student Academic Life
University Advancement
University Curriculum Committee
Writing Proficiency Committee
(UPS )
See Liaisons to Standing Committees;
Committee members shown on A.S. website.
Senate has 21 standing committees that review and recommend policies that are memorialized in the UPS statements we just discussed. As issues surface, they are brought to Executive Committee by campus community; when policy needs review or revision, Exec Comm refers to appropriate committee or committees. For the past two years, the Senate has been undertaking an extensive review of virtually all of its policies.
How do the committees get their members? Each spring, faculty members indicate their interests in response to a call from the Senate Office; the Executive Committee nominates faculty, and the Academic Senate approves them. Most terms are 2 years. The composition and function of the committees in the Bylaws. Each standing committee has at least one senator; Executive committee also has a liaison to each standing committee.
There are also a number of student-faculty boards, search committees, ad hoc committees to which the Senate appoints members.
With over 200 committee slots, you can imagine it is a challenging job to keep the committees staffed and running effectively. Exec Comm has identified improving committee functioning as a focus for this year. One of our goals is to use technology to support the process. For example, we are working on getting the solicitation of Faculty Interests online for spring as the first phase. In the second phase, we hope to be able to use technology in the nomination process to identify who is interested and eligible to serve on the various committees and boards (rank, tenure status, service on other committees, constituency must be checked). In the final phase, we want to automatize the scheduling of committee meetings, notification of members, collection of minutes, and filing of annual reports so that the information is in real time.

13. Collegial Governance

14. Collegial or Shared Governance
Academic governance is a complex process
Collegiality consists of a shared decision-making process between faculty, staff, students, and administrators
It is based on mutual respect for similarities and differences and involves mutual trust
Continual consultation occurs prior to decisions being made 14

15. The Fullerton Way
We all work together to make CSUF the best possible university.
Faculty, administrators, staff, students, alumni, and community members.
We consult with the relevant constituencies and committees before making recommendations or approving policies.

16. Related Materials
Report of the Board of Trustees’ Ad Hoc Committee on Governance, Collegiality, and Responsibility in the California State University
Higher Education Employer-Employee Relations Act (HEERA): A Memorandum to Senate Members and Others
Collegiality in The California State University System
Campus Responsibilities in Collegial Governance
AAUP Statement on Government of Colleges and Universities
What Makes Shared Governance Work?
List of Governance Websites

17. The Senate Meeting
9-3-09

18. Academic Senate Meetings
Calendar
See ASD approved
Time and Place
Thursdays 11:30-12:50
PLN 130
Agendas
Distributed one week prior
Minutes
Posted on web
See the calendar in the packet. Generally meet twice each month…

19. Do we want to mention Robert’s Rules?
ASD 06-19
Do we want to mention Robert’s Rules?

20. Nuts and Bolts of Meetings
Constitution and Bylaws govern many of our actions (e.g. elections, constitutional amendments etc.)
If not specifically covered in the Constitution and Bylaws we use the most recent edition of Robert’s Rules of Order
Meetings are generally run using Robert’s Rules

21. Types of Documents on the Academic Senate Agenda
Reports
Can be Received or Adopted
Resolutions
A formal expression of opinion or intention by a voting body (think of it like a really long motion)
University Policy Statements

22. Effective Participation

23. Be Prepared Read all documents in advance
Check documents for content and grammar
Contact your colleagues for more info or their opinion, if necessary
your constituency
Senate members
whoever is making the proposal
Warn people in advance of your concerns

24. Have a Voice Get on the speaker’s list
Make a statement, ask a question, move to amend, …
Make sure everyone is “on the same page”
Be concise, use microphone
Minimize repetition
Be collegial, be civil

25. Senate Forum
9-3-09

26. Academic Senate Website

27. 9-3-09

28. 9-3-09

29. Academic Senate, California State University (ASCSU)

32. Thank you!