California State University, Northridge Certification Process Team B Carlos Guzman John Kramer Stacey LaMotte University of Phoenix

Feasibility and Planning

Proposal and Scope  Transfer California State University Northridge credential students’ records from hardcopies electronic media  Minimize paper usage and costs, modernize processes and centralize student information  Provide a server that can be network to the desktop computers  The server would require hosting a database

Scope Continued ……. Student calls office Retrieve record from file cabinet Is student on File? yes Provide student Information or update record Enroll student via Pen and Paper Create file for student and file Periodically, perform file maintenance and archiving Secure file cabinets and verify security upon leaving every night

Goals  Save the department money without sacrificing reliability and effectiveness  Trained employees in the use of the software and the database for proficiency  Convert all hard copy files to electronic media for quicker access and improved security

Cost  Cannot exceed $30,000 Server $3,000 Network cabling $1,500 Labor to connect server $4,000 Labor to enter records $3,000 Labor cleanup $2,500 Training $4,000

Analysis  Database front-end interface will be hosted via Web-services  Develop a specialized Data Base Management System  Maximize development by installing a report wizard that will facilitate usability  Perform interviews among users and administration personnel

Implementation & Maintenance

Yes No Yes No Yes User logs in via user name and password Administrato r ? User has full privileges User has student privileges Faculty? User has faculty privileges Enter Student name and ID Display Student information Student in database? Provide screen to enter students info Info update? Allow update of any information and any special forms Allow update of grades and student notes Allow update of personnel information; address, marital status, weight, number of tattoos, etc, and any forms that can be filled out by student; financial assistance, etc Log off Save data to disk and request another transaction Log Off Administration Faculty Student Figure 2

Preliminary Design Model

Documentation Plan Summary  System Documentation Database Script to Back-up database Database Internet connection Database Diagram Server Application tools Minimum Hardware/Software System documentation  User client procedure Administration user settings Evaluator user settings Counselor user settings Student user settings

Testing and Training

TESTING PROCESS  Verifying Design  Verifying Code  Integration Testing  Function Testing  System Testing

Training  (OJT) training  Cross training staff on system process and maintenance  Valuing all suggestions and input from staff

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