1. Implementation of Computer Maintenance Management system - CMMS
By : NIYITEGEKA Innocent.
Researcher in Computer Application and Biomedical engineering.

2. Study : Simone Veil Hospital / France
Main Challenges
Real-time Work request
IT Support for CMMS
Customization of CMMS
Trainings
Support
maintenance 25 %
Planned and Unplanned
Maintenance 50 %
Preventive
Maintenance 25 %
Medical equipments
Maintenance

3. Professional Image… What you do In Biomedical Department What others3 3
What you do In
Biomedical
Department
Perception
Gap
What others
think you do

4. Challenges.... Planning ( Spare-parts ) and Asset Mgt.
Work Request Process ( Real-time)
Reports
Knowledge Sharing
Network availability
Biomedical Tech. & Eng.
Papers please is too hard.

5. Biomedical Technicians
Overview of CMMS
The work order Process
Users / Department
BMT. or B .Eng.
Biomedical Technicians
Work Request
Approval
Work Planning
Scheduling and Assignment
Complete Work
Notification
Filing
Capture labor and materials
Reporting and Tracking Costs

6. Overview of CMMS Key Features By 2018 ≈ zero Paper in MMS
Enable staff to submit work requests online
Automatically notify users via
Allow Managers and Field Personnel ability to receive, manage and complete their work online
Associate Work Orders with Locations, Priorities, Employees , Budgets, Equipment
Cost for Work
Request
Requesters
Complete
Approve
Repair
Technicians

7. Keys to successful CMMS Implementation…
Support the CMMS project from the top
-Hospital management
-Senior IT
Minimal software customization
-Saved money during implementation.
Design right
- Requirements
Focus on configuration
-Ensuring that employees are assigned the appropriate roles and access.

8. Keys to successful CMMS Implementation.
Knowledge transfer . Design and implementation teams were composed of vendors, consultants and internal IT resources. So when vendor and consultants left the project, internal IT staff had the know how to support and extend the application.
Well managed project plan.
Project planning : nine months before.

9. Keys to successful CMMS Implementation…
Clear data & Easy for user
Practice, practice, practice
Six months before Involve every member of the Hospital who would use the CMMS .

10. Use of Mobile Application / CMMS
Biomedical Technicians
CMMS Server - Database
CMMS – Work Request
User / Departments

11. Mobile Application / CMMS
CMMS Database / Central Server
Internet
availability .
% ???
connection established
Connection Lost
Store
forward
Region / Districts Hospitals
Region / Districts Hospitals

12. Medical equipment inventory…
Challenges …
-Coding equipments
-Inventory Planning
Cost of Inventory
Quality Inventory

13. Tracking Medical equipment with RFID
Tag
Readers
CMMS

14. Thank You