BidSync www.bidsync.com State of Utah Division Staff Account Setup and Navigation Training DHS Office of Fiscal Operations, Bureau of Contract Management.

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Presentation transcript:

BidSync State of Utah Division Staff Account Setup and Navigation Training DHS Office of Fiscal Operations, Bureau of Contract Management

Getting access to BidSync Complete the New User Application (if you are not a State of Utah employee, contact BidSync Customer Support at (800) to gain access to BidSync) the completed application to Julie Fisher Information above can be copied into an OR is available as a separate link to a word document under the power point training link.

You will receive an confirmation with login credentials from Christopher Bruhn. Visit in your Internet browser. Next, click on My Account.

Login to your account. ( Note: New users will need to select and confirm a new password.)

Hover mouse over Search and click Bids. (Note: Contracts and Progress Payments are functions currently unused by the State of Utah.)

Searching Bidsync From this screen, search by Title & Description or Bid Number. Type the search parameters in the text box, select search type, then click Search at the bottom.

Example by Title & Description Search results for “DCFS” by Title & Description

Example by Bid Number Search result for Bid Number “DHS90615”

All Department of Human Services’ procurements begin with “DHS”. Be sure that “Current Bids.” is selected when you would like to view a current procurement. Be sure to select the correct date range when searching past procurements.

Searching by Region From any search screen, click Back to Map.

by Region Click the map for search results.

Example by Region Search results for “UT” Region.

Examine Details of a Procurement Click description hyperlink to view the details of a procurement.

The details of the procurement contain the timeframe, description, documents, addenda (when applicable), link to questions & answers, etc.

From the detail screen, click “View Questions & Answers” to view the questions posted by suppliers and the answers provided by the Requesting Agency.

Questions & Answers Screen

From the detail screen, you may view how many suppliers have viewed the procurement. Click “View” to see the detail of suppliers that have viewed and/or downloaded the procurement and related addenda.

Suppliers that have Viewed Screen

If you have additional questions about using BidSync, please contact BidSync Customer Support at (800) If you have questions regarding a procurement, please contact the DHS Purchasing Agent at (801) Offerors/Suppliers with questions on how to navigate BidSync should contact BidSync Customer Support. Please note, BidSync does offer paid services; however, the State of Utah currently sponsors all of its procurements. Therefore, it is FREE to register, receive or fax notifications, and electronically respond to State of Utah bids.