Portsmouth Public Schools

B-E-S Approach Building Safety Employee Safety Student Safety

The B-E-S Process- Simplified Plan Do Check Act

Plan-Do-Check-Act  Plan: Identify the problem and a plan to fix the problem  Do: Implement an action plan to correct the problem  Check: Verify results of the action plan  Act: Utilize the lessons learned

Example of Plan-Do-Check-Act Building SafetyEmployee SafetyStudent Safety Prevent Problems Mobilize departments (i.e. Maintenance, Facilities) to Correct Problems Provide Personal Protective Equipment / Training Implement Preparedness Plan / Training Verify Using Preventive Maintenance and Audit Results Verify Using OTJ Accident Data Incident “Hot Wash” / Assess and Support Students and Staff Utilize Lessons Learned Plan Do Check Act

Building Safety  Interior  Visual Surveillance  Security and Fire Monitoring Systems  Metal Detectors  Doors with windows  Exterior  Visual Surveillance  Limited shrubbery around facilities  Outdoor lighting  Fencing

Employee Safety  Tangible Aspects  Personal Protective Equipment  Monthly Safety Training  Explanation of safety and impact on budget (through Workman’s Compensation costs)  Intangible Aspects  Employee attitudes toward safety  Developing systems that encourage self-policing (i.e. Performance Bucks program)

PERFORMANCE BUCKS

Results

Student Safety Instructional Operational Strengthen plans and develop new district and classroom manuals Emergency toolkits placed in all schools and first aid kits in all classrooms Collaboration with local first responders on emergency procedures and requirements Form Crisis Management Teams Provide training on: Phases of Crisis Management Emergency Procedures Communication Distribute principal and parent wallet cards InstructionalOperational

Crisis Management Team: School Team Incident Commander (Principal or Assistant Principal) Teachers Crisis Team Coordinator (Assistant) Parent Reunion Coordinator Psychologists Guidance Social Workers Recovery Coordinator Administrative Staff Communication Coordinator Custodial Staff 1st Responder Point-of-Contact School Resource Officer 1 st Responder Point-of-Contact Nurse Medical Coordinator

Emergency Management Team: Operations Incident Commander (Director of Operations) Transportation Coordinator Bus Drivers Maintenance Coordinator Maintenance Supervisors Maintenance Personnel Facilities Coordinator Zone Supervisors Custodial Personnel Food Services Coordinator Field Supervisors Food Services Personnel Construction Coordinator

The B-E-S Approach: Quick Reference Checklist Building SafetyEmployee SafetyStudent Safety Monitoring Systems: Fire Burglar Visual Surveillance Access Control Points Personal Protective Equipment / Governing Procedures Documented Procedures: Posted Placards Quick Reference Wallet Cards Communication System Grounds Maintenance Documented Procedures / Training Program Training Teachers and Staff Students Parents Preventive Maintenance Data Driven Rewards and Recognition Governance Program / Team Communication System (e.g. Work Order) Employee Participation Community Involvement

Helpful Tools- Building Safety  Emergency Preparedness Plan  Preventive Maintenance Plan

Helpful Tools- Employee Safety  Training Videos  Training Manuals

Helpful Tools: Student Safety  Crisis Management Plans  Emergency Response and Crisis Management Forms and Training  Training Videos

Portsmouth Public Schools