OCR Nationals – Unit 1 AO5 – SPREADSHEETS. Overview of AO5 To create a spreadsheet to calculate the company’s income and expenditure.

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OCR Nationals – Unit 1 AO5 – SPREADSHEETS

Overview of AO5 To create a spreadsheet to calculate the company’s income and expenditure

Success Criteria Pass I have created a simple spreadsheet with a small number of calculations I have used row and column headings in my spreadsheet I have made some changes to the format of the spreadsheet I have made changes to the data in my spreadsheet to obtain different results I have printed out my spreadsheet Merit I have created a spreadsheet displaying accurate figures I have included at least one function in my spreadsheet I have included a title and appropriate row/column headings I have used a range of different format options in my spreadsheet I have included formula printouts of my spreadsheet I have used print preview to check that my printouts use suitable page orientation and fit onto one page I have inserted and deleted row (s) in my spreadsheet Distinction I have used suitable headers and footers in my printouts and set other print layout features correctly

What can you remember about spreadsheets?

Recap of Spreadsheets Spreadsheets are basically designed to perform calculations – as data and calculations can be set up to model situations They allow data and information to be displayed and managed in a table format Companies use spreadsheets to calculate results such as totals and to produce graphs of the results. Spreadsheet are normally used for: Displaying, calculating and managing accounts and other financial information Performing calculations on data collected in experiments and surveys Producing data from which graphs can be drawn for example to calculate the average temperature for a graph of weather data or to solve a mathematical equation

Basic Features of a Spreadsheet

What evidence do you need to produce?

Evidence of: Editing a Spreadsheet to obtain different results Order number 1001 has changed from £15 to £18 Order number 1006 has been deleted Order number 1014 has been added

Formatted to two decimal places, and to GB Pound. Order number. Left aligned Main Heading size 16 font. Use of fill colour highlights and centred Fill coloured to make sub- headings stand out Date and time formatted to UK Date. Evidence of: Formatting a spreadsheet

Formula calculating Monthly income Formula calculating amount plus VAT at 1.75% Formula calculating VAT Formula showing total Monthly income Formula calculating profit/loss Evidence of: Formula Printout

Print-out showing all changes made. Evidence of: Final Spreadsheet

Step 1Select File - then save as – then tools. Step 2Select General Options. Select an appropriate password. ONE YOU CAN REMEMBER! Use your password when opening file Evidence of: Password Protecting the Spreadsheet