1. Lesson 12 Spreadsheets Unit 2—Using the Computer

2. Computer Concepts BASICS - 22 Objectives Understand the purpose and function of a spreadsheet. Identify the parts of a spreadsheet window. Enter labels, values, formulas, and functions in a spreadsheet. Use the AutoSum feature to enter the SUM function.

3. Computer Concepts BASICS - 33 Objectives (cont.) Understand relative and absolute cell references. Change column width and row height. Format data in a spreadsheet. Insert and delete cells, rows, and columns. Save and print a spreadsheet.

4. Computer Concepts BASICS - 44 Objectives (cont.) Add headers and footers in a spreadsheet. Sort data in a spreadsheet. Create a chart from spreadsheet data.

5. Computer Concepts BASICS - 55 Spreadsheets Defined A row and column arrangement of data Used to perform calculations Budgets Payrolls Grades Used to make forecasts and decisions

6. Computer Concepts BASICS - 66 Anatomy of a Spreadsheet 256 columns identified by letters 65,536 rows identified by numbers A cell is the point at which a row and column meet (16,777,216 cells!).

7. Computer Concepts BASICS - 77 Selecting Cells Select a single cell Point to the cell and click. Select a range of cells Click cell and then drag to select the range.

8. Computer Concepts BASICS - 88 Keyboard Shortcuts

9. Computer Concepts BASICS - 99 Types of Data A label is alphabetic text entered into a cell. Labels align at the left of the cell. A value is numeric text entered into a cell. Numbers align at the right of the cell. A formula is a statement that performs a calculation. A function is a built-in formula that is a shortcut for common calculations.

10. Computer Concepts BASICS - 1010 Entering Formulas Type an “=“ before entering a formula or function. Formulas include numbers, cell references, arithmetic operators, and/or functions. The arithmetic operators include addition (+), subtraction (-), multiplication (*), and division (/).

11. Computer Concepts BASICS - 1111 Entering Functions A function is a pre-written formula that performs calculations automatically. Some functions include SUM, AVG, MIN, MAX, and IF. A function is entered as =SUM(A1:A10). This will add the contents of cells A1 through A10.

12. Computer Concepts BASICS - 1212 Copying Cell Contents Cell contents can be copied to other cells. Formulas can be copied to other cells. Methods of copying Copy and paste Drag and drop Fill cells

13. Computer Concepts BASICS - 1313 Copying Cell Contents (cont.) To copy cells that contain formulas Absolute cell references Relative cell references

14. Computer Concepts BASICS - 1414 Formatting a Spreadsheet Change column width and row height. Align labels in cells. Font style, font size, and color can be changed. Text in cells can be rotated or wrapped. The Format Painter ensures consistency.

15. Computer Concepts BASICS - 1515 Formatting a Spreadsheet (cont.) Styles and Formatting provides additional formatting options. Add borders and shading to spreadsheet. Titles can be centered over several columns. Numbers can be formatted with decimals, commas, and dollar signs.

16. Computer Concepts BASICS - 1616 Formatting a Spreadsheet (cont.) Borders and shading of cells can be changed. AutoFormats add professional-looking formats to spreadsheets.

17. Computer Concepts BASICS - 1717 Printing a Spreadsheet Print the entire spreadsheet. Print a selected portion of the spreadsheet. Print in landscape or portrait orientation. Divide the spreadsheet into pages with a forced page break. Set data to fit on a specified size of paper and number of pages.

18. Computer Concepts BASICS - 1818 Additional Features Sorting rearranges data in ascending or descending order. Headers and footers allow the same information to appear at the top or bottom of each page of the spreadsheet. Adding objects, such as clip art and drawn objects, enhances the spreadsheet.

19. Computer Concepts BASICS - 1919 Creating Charts Use Charts to display the data visually. Use the What-if analysis feature to test different scenarios.

20. Computer Concepts BASICS - 2020 Summary The primary use of spreadsheets is to enter, calculate, manipulate, and analyze numbers. Columns in spreadsheets are identified by letters, and rows are identified by numbers. The point at which a row and a column intersect is a cell.

21. Computer Concepts BASICS - 2121 Summary (cont.) A cell that has been selected (highlighted or outlined with a black border) is referred to as the active cell. A range of cells is a group of closely situated cells. Alphabetic information in cells is referred to as labels; numeric information in cells that can be calculated is referred to as values.

22. Computer Concepts BASICS - 2222 Summary (cont.) A formula is a type of data that performs a calculation. To enter a formula in a cell, you must first type an equal sign. A function is a built-in formula that performs calculations ranging from simple to complex.

23. Computer Concepts BASICS - 2323 Summary (cont.) You can copy data by using the Copy and Paste commands, the drag-and-drop method, or the Fill command. A relative cell reference refers to cells that change when they are copied into other locations. An absolute cell reference refers to cells that do not change when they are copied into other locations.

24. Computer Concepts BASICS - 2424 Summary (cont.) The AutoSum feature enables you to quickly add a range of cells. You can change the appearance of data by using a variety of formatting tools and options or by applying one of Excel’s AutoFormats. Selected data in a spreadsheet can be hidden so it will not be displayed or printed.

25. Computer Concepts BASICS - 2525 Summary (cont.) The contents of a spreadsheet can be displayed in chart format. A chart displays the spreadsheet data visually so that data can be understood more easily.