Oral and Online Presentations (Class 10.1 – March 26, 2013) CSE 3316 – Professional Practices Spring 2013 Instructor – Bill Carroll, Professor of CSE

Guest Speaker – 3/28/2013 Jim Greer, Chief Operating Officer, Oncor Electric Delivery Smart Meters – Deployment and Advances Location – Rady Room, Nedderman Hall

Today Developing Oral and Online Presentations – Professional Practices in Computer Science, Vol. 3, Pearson Learning Solutions, pp Building Your Career with Oral Presentations Planning Your Presentation Writing Your Presentation Completing Your Presentation

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Developing Oral and Online Presentations

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Building Your Career with Oral Presentations Display Your Skills Think on Your Feet Grasp Complex Issues Handle Challenges

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter The Three-Step Process Analyze Situation Gather Information Select Medium Get Organized Revise Master Delivery Prepare to Speak Overcome Anxiety Adapt to the Audience Compose the Message PlanningCompletingWriting

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Planning the Presentation Analyze the Situation Analyze Select the Medium Select GatherInformationGatherInformation Organize the Information Information

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Analyzing the Purpose InformInform PersuadePersuade CollaborateCollaborate

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Analyzing the Audience Uninterested Apprehensive Hostile Supportive Interested But Neutral Interested But Neutral

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Selecting the Right Medium Web-Based Presentations Web-Based Presentations In-Person Presentations In-Person Presentations

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Organizing the Presentation Main IdeaScopeApproach Constraints Expectations Direct Indirect One Message Audience Needs

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter The Presentation Outline State your purpose and main idea Organize your points and sub-points Identify major points throughout Plan transitions between sections Prepare bibliography and sources Choose a compelling title

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter The Speaking Outline Simplify Planning Outline Select Key Words Add Delivery Cues Arrange Your Notes

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Writing the Presentation Adapting to the Audience Adapting to the Audience Composing the Presentation Composing the Presentation

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Adapting to the Audience Small GroupsLarge Audiences Casual Style Encourage Participation Simple Visuals Formal Style Control Participation Multimedia

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Presentation Introduction Arouse Interest Build Credibility Preview Message

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Presentation Body Connect Ideas Capture Attention

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Presentation Close Restate Points Describe Steps Finish Strong

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Effective Visual Aids Visualize IdeasCreate Interest Increase VarietyPromote Learning

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Types of Visual Aids Chalkboards and Whiteboards Chalkboards and Whiteboards Flip Charts Other Visuals Electronic Presentations Electronic Presentations Overhead Transparencies Overhead Transparencies

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Creating Effective Slides Readable Content Modified Graphics Design Elements Animation and Effects

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Writing Readable Content One ConceptShort Phrases Visual AidsParallel Grammar Under 25 Words Active Voice

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Designing Slide Graphics Simplify VisualsHighlight Key Points Clear Visual Paths Logical Layouts Fewer Details Shorter Elements

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Selecting Design Elements Color Schemes Background Elements Foreground and Artwork Fonts and Type Styles

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Animation and Effects Function vs. decoration Transitions and builds Action buttons/hyperlinks Multimedia elements

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Online Presentations DisadvantagesDisadvantagesAdvantagesAdvantages Cost Savings ConvenienceConvenience Limited Feedback Technology Issues

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Online Presentation Tips Send Preview Materials Consider the Audience Ensure Compatibility Keep Content Simple Get Feedback Often Allow Plenty of Time

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Completing Presentations Finalizing Slides and Support Finalizing Slides and Support Preparing to Speak Preparing to Speak Practicing Your Delivery Practicing Your Delivery Overcoming Anxiety Overcoming Anxiety Handling Questions Handling Questions

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Finalize Slides and Support Title Slides Agenda Slides Navigation Slides Printed Handouts

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Preparing to Speak Subject Matter Speaking Occasion Purpose Audience Memorizing The Speech Memorizing The Speech Reading a Printout Reading a Printout Speaking From Notes Speaking From Notes

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Practicing Your Delivery Present Naturally Track Your Time Check the Equipment Rehearse the Speech Anticipate Questions Introduce the Slides

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Overcoming Anxiety Prepare and practice Stay positive Visualize success Take deep breaths Be ready

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Overcoming Anxiety Get comfortable Don’t panic Stay focused Make eye contact Keep going

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Responding to Questions Anticipate Questions Focus on Questioner Respond Appropriately Maintain Control Survive the Hot Seat End the Presentation