1. PROFESSIONAL SKILLS
PRESENTATION SKILLS

2. “ Half the world is composed of people who have something to say and can’t;
the other half have nothing to say and keep saying it.”

3. Objectives :
Understanding the nature and importance of presentation skills.
Knowing different pre-presentation planning steps.
Identifying the four important steps in preparing an effective oral presentations.

4. Presentation Skills
Ideas, concepts or issues talked about or spoken to a group or audience
Public speaking is one of the most feared things
“I could make such a fool of myself”
Skills required to give a good presentation can be developed
Preparation is the Key

5. Nature of Oral Presentation
Form of oral communication
Is participative
Formal and structured presentation of a message
Usage of Visual Aids
Brings about the desired change in Understandings
It can be flexible, complex and varied.

6. Oral Presentation :
a) Purposeful
b) Interactive
c) Formal
d) Audience oriented
Forms of Oral Presentation
Seminars, Workshops, Symposia, Student presentation, Industry conferences, Product launches, Press conferences, Team and departmental, Annual general meetings and Company profile.

7. Objectives of Presentation skills
Exploring a new area of information
Introducing a new product by a company
Raise a particular issue for discussion.

8. Guidelines for Effective Presentation
Present your ideas in a persuasive ways
Make our audience interested
Use of appropriate visuals
Reflect confidence while speaking
Develop his/her ideas in a logical manner
He/She should be able to conclude the presentation with something memorable

9. Basic Elements of an Effective Presentation Skills
It can be achieved by using 4P’s :
[I] PLANNING
[II] PREPARE
[III] PRACTICE
[IV] PERFORMANCE

10. PLANNING the Presentation
Reason for Planning :
a) know the audience
b) stimulate the interest of the audience
c) sensitive to the needs and
expectations of the audience
d) know his/her purpose
e) analyze the occasion
f) fit the material to the time
g) select and narrow topics

11. Planning Involves : Define a Purpose : General and Specific
Analyze the Audience:
a) Identifying audience characteristics
b) Needs and Expectations
Analyze the Occasion
a) Understand the nature of event
b) Communicative situation

12. Choose a suitable Title
a) Gives audience the first glimpse
b) Form impression
c) Conveys essence of the message
d) Process of choosing title –
(i) Identifying a topic
(ii) Narrowed down as per the focus
of the presentation

13. PREPARING the Presentation
Reason for Preparing :
a) deal with speech anxiety effectively
b) develop the required confidence
c) seek precise and relevant examples
and illustrations
d) check for accuracy, redundancies and
clichés

14. Preparing Involves Developing the Central Idea
a) restates presentation topics
b) simple audience-oriented
c) one-sentence summary
d) focuses on the content of the speech
e) uses specific language

15. Develop the Main Ideas
a) Logical divisions of the central idea
b) Establishing reasons for the central
idea being true
c) Supporting the central idea with a
series of steps
Gather Supporting Material
a) Relevant and supporting information
b) Systematic approach:
Collection, Listing, Sorting and Revising
Style of Presentation should be Informal

16. Planning Visual Aids
a) Serve as Speech notes
b) Give confidence
c) Help in focusing on theme
d) Increases audience interest
e) Give clarity and precision
f) Types: charts, maps, slides, graphs,
overhead transparencies, Computer
and chalkboard

17. Organizing your Presentation
a) Message has to be organized and
structured
b) Good organization is essential
c) The key is to repeat the main ideas by
3T’s- TELL: the audience what you are
going to tell
TELL: it
TELL: them what you have told

18. d) Presentation can be divided into:
i) Introduction- Audience attention
Introduce a subject
Reason to listen
Establish Credibility
Preview Main ideas
ii) Body Main content
Appropriate details
Accurate, Complete and
Relevant Information
Different Organizational
pattern-sequential, general to
specific, categorical etc.

19. iii) Conclusion-Summarize the presentation
Reemphasize the Central
Idea
Focus on a goal
Motivate the audience to
respond
Provide closure

20. PRACTICING the Presentation
Practice, practice, practice
Get feedback, and use it.
Be ruthless - delete unnecessary information
Planned systematically
Improving delivery-Memorising, Reading
and Outlining

21. Handling Stage fright :
a) Concentrate on 3P’s
b) Set Realistic goals
c) Avoid Negative thoughts
d) Begin the presentation with a Pause
e) Speak Slowly, Clearly and Loudly
f) Learn and Practice Stress Reduction
Techniques

22. PERFORMANCE Start with Confidence Be Organized Stay Relaxed
Pay attention to Body language
Use appropriate Visual Aids
Pay attention to all Details
Welcome Queries from the audience
Close in a Memorable Way

23. DO'S AND DON'TS
DO: 
Lots of background research. Practice your presentation.
Use note cards.
Speak clearly.
Have eye contact with your audience. 
Use clear overhead transparencies, or slides (large font size, use of bullet points etc.).
Be organized - prepare in plenty of time. 
Structure your presentation. 
Focus on the question set. 
Obtain material from a wide range of sources. 

24. DON’T’S
Leave research and preparation until the last minute. 
Rely on one source of information. 
Make it up. 
Have no notes to rely on if you get stuck. 
Worry too much - it's not as bad as it seems. 
Mumble. 
Read from a script. 
Rush the presentation by speaking too fast. 
Go over the time allotted for the presentation

25. THANK YOU