Due to the competitive nature of this document, the information contained within is considered to be of a proprietary and confidential nature and shall not be copied, printed or otherwise reproduced without the express written permission of American Express. Corporate Account Reconciliation (CAR) “Importing Accounting Values” Module of Training

2 Agenda  Module Objective  Lesson 1:Importing accounting values  Lesson 2: Exception notes  Lesson 3: Allocation enhancements

3 Lesson 1: Importing Accounting Values Objective: By the end of this lesson, you will be able to import and export a CSV file, so you can upload predefined accounting splits and apply them to one transaction in CAR. For example: If you have a transaction in CAR from AT&T, representing the telephone bill for the entire office, you may want to allocate the bill across multiple Cost Centers. You can allocate the transaction by either total dollar amount or percentage. This new enhancement will allow you to import a spread sheet with accounting values i.e., Cost Centers and GL codes, and CAR will automatically apply the codes and even split the transaction for you. You can also export the allocations and copy the accounting from one transaction to another.

4 Lesson 1: Importing Accounting Values. 1 of 1 StepAction 1In the CAR End User Application, click on the Card Data Tab, select a transaction, click “Reallocate”. 2Click “Import” and browse for your file and open. 3CAR will automatically enter the codes from your spreadsheet into the transaction. 4Click Submit to save your changes. Note: VAT Managers in Europe will not be able to use the import feature due to complex rules.

5 Lesson 1: Exporting Accounting Values. 1 of 1 StepAction 1Click Export and save the file to a folder 2Now you can follow the file format, and edit the file as needed. 3Once you have made changes you can import your spreadsheet back into the transaction. 4Click Submit to Save Changes. Click on “Clear All” to remove all of the split accounting.

6 Lesson 1: Importing Accounting Values. File Format Example The basic file format for importing is: Amount/Percent: Entries can be split by dollar amount, or by percentage. If the amount or percent does not total the dollar amount then CAR will create allocations based on the proportions each line contribute. Allocation Description: One description per allocation. Accounting Fields: One column for each Accounting Field. Note: Third party data line number (type) defined as an accounting field will not be imported/exported in this field.

7 If your imported file’s accounting is not valid, or your format is not valid, you will receive an error message. If the accounting is not valid you will also see an exception note under the Description. Lesson 1: Importing Accounting Values - Notes You will also receive a pop up if your file was successful!

8 Lesson 2: Exception Notes If the accounting is not valid, an exception note will appear in three places: 1) In the exception column in the Card Data Tab. 2) Under the transaction detail tab 3) On the reallocate tab

9 Lesson 3: Enhanced Allocation Display Now, when you mouse over the accounting codes, the field labels display

10 Questions? Technical Help If you have any technical questions you can call the CAR Help Desk in the , options 1 then 2. In Canada , Local, Consulting If you need to guidance please contact your American Express Manager and they will set up a meeting with a Global Technical Consultant. Training Attend the CAR 101 classes for complete live facilitator training on setting up your Card Data list. The registration site is The enrollment password is car101 and is case sensitive. If you have any technical problems registering with Webex, call1-800-AXP- TALK (Option 2, sub option 2).