Food Security Cluster Information Management

Role of DFPs in the Information Management process Role of IM team in Dhaka – how we can add value to what the DFPs provide us. Key IM tools maintained by the DFPs and IM team in Dhaka What are the results/products of effective IM in relation to the DFP mechanism Food Security Cluster Information Management Overview

Food Security Cluster Information Management IM is a mechanism to increase the accessibility of data to achieve coordinated, timely and appropriate responses to humanitarian crisis The aim is to make sure everyone knows what everyone else is doing Strengthened decision-making at national and district level Support to Local Government by providing one single focal point WHAT IS INFORMATION MANAGEMENT AND WHY DO WE NEED IT? Allows Local Government to concentrate on the task at hand Formalised Information Flow District-level information channeled through DFPs Data processing, analysis and dissemination by IM Team in Dhaka

ROLE OF DFP S IN INFORMATION MANAGEMENT 1.Coordinate with local government counterparts  Encourage a two-way information sharing process through a single focal point 2.Advocate for regular district member updates of IM tools provided by Dhaka. 3.Disseminate documents, minutes and tools from Dhaka level to district members The DFP mechanism aims to reinforce the coordination structure by strengthening sharing of information from district level to Dhaka and vice versa both during preparedness and response phases. Food Security Cluster DFPs in IM

FSC Information Management Tools maintained by DFPs: Food Security Cluster Information Management Start-up Phase Contact Directory Capacity Overview Response Phase Rapid Reporting Tool Ongoing Monthly report Meeting minutes

ROLE OF THE IM TEAM (IN DHAKA) 1.Process, analyse and disseminate information from District level 2.Provide support to DFPs and members 3.Develop and/or refine standardized IM tools The IMWG meet fortnightly with membership across the 8 clusters Discuss issues raised by members Develop and standardize IM tools Food Security Cluster Role of the IM Team Information Management Working Group (IMWG) functions under the HCTT and is embedded within the Disaster Management Information Center (DMIC)

Food Security Cluster FSC Website First point of call for IM requirements – Meeting minutes – Contact directories – Key documents – Key information and tools – DFP specific information related to: Start-up phase Emergency phase Non-emergency phase Regular updates

Food Security Cluster Website

Food Security Cluster 4Ws Matrix Currently the 4W receives contributions from: – 27 organizations – across 53 Districts Maintains information on capacity across all clusters Assists in coordinating intervention strategies during emergency events Updated quarterly by inputs from cluster members Two 4W Atlases produced and disseminated till date (March & June 2014)

Food Security Cluster Mahasen Gap Analysis

Food Security Cluster Information Management The is a new mechanism and therefore open to inputs and suggestions from our members and cluster colleagues It is expected that the tools and processes will evolve over time In order to be effective, the mechanism requires active participation and buy in from all stakeholders including DFPs, government partners and member organizations We’re here to provide support. In Summary

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