1. Government of Nepal April 2011

2. WHY DO WE NEED GUIDELINES Compared to other countries/cities in the world, Nepal lies –Flood disaster -31 st position –EQ disaster -11 th Position According to DeInventar data: –>135,000 people affected, –>16000 family displaced, –>1,208,000,000 Rs HDI 144 position and losses Kathmandu is one of the three catastrophic cities in the World

3. Major urban areas vulnerable to earthquakes in near future Source: Center for International Earth Science Information Network and Center for Hazards and Risk Research, Earth Institute at Columbia University

4. Regular EQ zones

5. gSzf ;f}hGo M vfgL tyf e"ue{ ljefu, n}grf}/, sf7df08f}+ Several EQ recorded in Nepal

6. Therefore, We need Guidelines for Better Preparedness to reduce human sufferings and losses

7. Background of the Guidance Note 2011 The Guidance Note 2008 prepared and used in 31 districts for disaster preparedness Plan (DP Plan) including 7 DCP in 2009 Same Guidance note was used by more than 60 districts in 2010 for preparing DP / DCP Plan District Lead Support Agency (DLSA) -successful tool for coordination The above prepareness initiatiatives strenghthed local capacities and demonstrated in few flood affected districts -disaster response was handled and coordinated locally by DDRCs with humanitarian partners in 2010. One of the lessons learned fron fileds was to amend Guidance Note 2008 to make feasible for all type of hazards ( not only flood ). Accordingly, the Guidance Notes 2008 is reviewed and made feasible for multi-hazard scenarios; named the Guidance Note 2011. This “Guidance Note 2011” will be translated and circulated to all 75 districts, departments, regional centres and humanitarian partners for planning the DP activities

8. Exptected Outcomes of the DPR Plan 1.Coordination mechanisms established –Gov and Non-Gov agenceis 2.Disaster history maintained at the district 3.Cluster identified with its’ lead & member agencies 4.Focal person in every agency identified and regularized 5.Scenario Based Response Plan (basci elements of CP) is prepared 6.Hazard and risk mapping done 7.Commodity tracking completed 8.Needs and gaps identified on DP 9.Agreed on common assessment tools 10.Agreed the common standards for response (adapted Sphere Standards) 11.Open space identified for displaced people if required 12.Basic or light Search and Rescue team formed 13.Finally, DDRC prepares DPR plan and endorsed from District Council 14.Every agency started budget allocation on disaster preparedness from coming year

9. Conceptual Framework for DP Planning Preparatory works thru a series of several meetings Final Workshop to endorse the outcomes of previous meetings Implementation and Follow up Strategy Listing partners & contact list Agency Mapping /3Ws Clarify roles/responsibsilities Reviewing of disaster reports Hazard and risk mapping, (withVDC Secretaries) Commodity tracking sheets Resource Mapping Scenario/assumption planning Listing preparedness actions Need and Gaps Assessement DDRC Work calendars prepared Identify Clusters feasible in district Cluster Specific Group Discussion Cross Cutting Issues incorporated Disaster Preparedne ss and Response Plan Activation of the DPR Plan (endorsement) Regular Review and update the DPR plan Reporting and Communication Documentation Implementation of priority preparedness Actions mentioned in the DPR Plan

10. Suggested Agenda for a series of meetings (1 st, 2 nd or 3 rd ) DDRC organizes the first small meeting among the key humanitarian partners including DLSA and prepare the following draft agenda: – Listing of partners – Agencies roles and responsibsilities – Hazard and risk mapping – Commodity tracking sheets – Scenario development and assumption planning – Reviewing the existing reports on disasters – Listing general priority preparedness actions (not covered by cluster) – Identify gaps to address preparedness actions (not covered by cluster) – Work calendars for every meetings – Schedule for Cluster specific meetings – Scenario Based Response Planning exercise (every cluster) etc… – Formation of small task force for different activities mentioned above

11. Suggested Agenda for Cluster specific meetings “Scenario Based Response Plan” Introduction of the cluster with cluster lead and member agencies Scenarios and planning assumption (caseloads) Cluster objectives against the agreed scenarios Prepare response time interval in the aftermath of disasters Prepare priority emergency actions against the agreed scenarios Prepare cluster priority preparedness actions Identify existing gaps to address the above preparedness actions Cluster work plans for implementing preparedness actions Listing agencies for emergency actions & preparedness actions Cost estimate for every preparedness action (if possible)

12. Suggested Agenda for final Workshop Registration and Introduction Workshop Objectives Key Outcomes of Document Review Hazard And Risk Analysis Resource Mapping By Agency Agency Mapping And 3Ws Tools (Who, What, Where) Commodity Tracking Scenario Planning and Caseload Identification Identify Clusters/Sectors Feasible In The District Cluster Specific Group Discussion Role And Responsibilities of the Agencies Involved Identify General Preparedness Activities to Address Emergency Action during disaster Needs Assessment and Gaps Identification Cross Cutting Issues and gender in preparedness

13. Key RESOURCES (ANNEXES) Table 1: CNDRC recommended actions through Ministry of Home Affairs Table 2: Content of Disaster Preparedness and Response Plan Table 3: Scenario Based Response Plan Table 4: Key Outcomes of the documents review Table 5: Registration Sheet Table 6: Hazard and Risk Analysis Table 7: Resource Mapping by Agency Table 8: Agency Mapping and 3Ws (Who, where, and what) Table 9: Commodity Tracking by Agency –Pre-positioning Table 10: The list of Cluster leads in the district Table 11: The Generic ToRs of DDRC Table 12:The Generic ToRs of Cluster Lead Agency Table 13: The Generic ToRs of District Lead Support Agency (DLSA) Table 14:Key Priority Preparedness Actions with its’ Implementation Plan Table 15: Schedule of DPR Plan Review Table 16: Daily or Weekly Reporting Format Table 17: Glossary of Disaster Terminologies

14. Suggested Template for DPR Plan I.B ACKGROUND [Brief Summary of the planning exercise, Reference documents] II.EXPECTED OUTCOMES OF THE PLAN III.PLANNING PROCESSES 1.Humanitarian partners in the district 2.Reviewing the existing documents 3.Agenda setting and main outcomes of a series of meetings or workshop 4.Hazard and risk analysis of the district (listing of vulnerable VDCs) 5.Identification of Cluster/Sector leads 6.Role and responsibilities of every agency involved 7.Work calendar for Public Information Campaign on disaster preparedness 8.Information Management Resources mapping by agencies Agency mapping Contact list (Who What Where Agency Mapping) Commodity Tracking 9.Identified GAPs and suggested Preparedness Priority Actions IV. SCENARIO BASED CLUSTER SPECIFIC RESPONSE PLANNING V. IMPLEMENTATION AND FOLLOW-UP OF THE PLANS 1.Implementation Timelines 2.Review, Monitoring and Updating Plan VI. RECOMMENDATIONS and ENDORSEMENT VII. ANNEXES

15. Thank You Ram Prasad Luetel Disaster Response Specialist Mobile: 98510 14276 Email: luetel@un.org Website: http://un.org.np/drrworkshop2011luetel@un.org