Budget Basics An Overview of the South Seattle Community College Budget Presented to College Council November 18, 2003

Where the $ comes from  Operating Budget State Funds Local  Grants and Contracts  Self – Support  Fees  Capital Project Funds  Remodel / Major Improvement (RMI) Funds

Revenue Impact

Revenue Sources FY 0304  Breakdown of figures: State Funding: $12,948,126 Local Funding: $5,670,779 Includes many areas of institutional income such as, international students, running start, etc. Grants and Contracts: $4,593,137 Self-Support: $2,145,494

Washington State Budget Biennial Budget Process South’s Strategic Planning Implement Instructions Budget to District Budget Implemented Ongoing Measurement

Note: South and North are similar size campuses with varied student mix, thus have different allocated amounts.

What happens at the District  The State Board makes an allocation to each of the 33 community and technical colleges. Decided at annual meeting by Board Directors  The Seattle District receives the largest allocation. FY 0203 was $73m, or 11% of an approx. total of $651m FY 0304 is $56m  Funds are then allocated by the District to each campus.  Decision factors SB Allocation  District decision Starting baseline Student mix Growth Politics District Allocation  State Board decision Starting baseline Target FTE

District State & Local Funding Demonstrating Annual Change Changes in tuition, carry forward balances, and worker retraining had the biggest impact on funding. Permanent and Local Funding

Decisions at the College Institutional Effectiveness 2 year cycle Strategic Goals College Council evaluates budgets Based on Strategic Goals Department Presentations Information Sharing Campus Community Input College Council Recommends Budget to Cabinet Cabinet Decides President’s Presentation

College Priorities  The goal of the budget process is to develop a budget that supports and promotes our institutional goals and strategic plan.  For , there are four college-wide priorities: Ensure the financial health of the college. Align and prioritize resources to meet student demand, program requirements, and enrollment management goals. Invest in strategies to support student success, retention, completion, and transfer. Encourage and support professional development.

SSCC Major Programs (Departments)  Instructional  Primary Support  Library  Student Services  Institutional Support  Plant Ops & Maintenance   Balanced with Strategic Initiatives

District Information FY 0304 Percent of Budget by Program

SSCC FY 0304 Budget Percent of Budget by Program

District Information FY 0304 Percent of Budget by Expense Type Note: Combined Salaries & Benefits 79.7%

Outcomes From Last Year’s Budget Process  Some difficult financial decisions have been made over the past year to improve the fiscal health of the College. These include: o 8 positions eliminated ($285,000) o Elimination of machining program ($75,000) o Reduction in P/T Faculty budget ($120,000) o Reduction in off-campus apprenticeship contracts ($236,000) o Reduction in marketing budget ($15,000) o Reduction in Culinary Arts contest ($25,000) o Reduction in library book budget ($15,000) o Reduction in instructional equipment budget ($50,000) o Variety of small reductions including travel, goods and services, TAC support, etc.

College Council’s Role  Aim for “big picture” in process Using key strategic initiatives to understand how they relate to the department’s presented budgets Not specific funding recommendations  Evaluate budget presentations Start at baseline Department options presented Business Office analysis (provide key info)  Discuss changes as they align with strategic initiatives  Recommend funding priorities to cabinet