Parent’s Meeting October 15, 2002

Agenda  Program (Mike Glor)  Troop Communications (Lisa Ellis)  Show website including calendar  Fundraiser Report (Harold Hughlett and Belinda Reutter)  Volunteer Status (Lisa Ellis, Mike Glor, Paul Petersen)  Handouts  Bookmarks  Program  Position Descriptions  Troop Roster  List  Sign-up Sheets

Program DateEvent DescriptionOther ActivitiesMonthly ThemeAssignment September 28– 30 Powhatan Fall Camporee Camporee hosted by Troop 1257 Popcorn Sales Service Project (SP): Prayer Vigil 9/27 SP: Habitat for Humanity 9/14 Troop SPL Nominations: 9/10 Troop SPL/PL Elections: 9/17 Citizenship in Comm. MBProgram: C. Monroe Prayer Vigil: (P. Petersen, Zeke Anders, J. DeGastyne) Habitat: (Glor, Ryan Small) October 11-13Old Rag CampoutPopcorn Sales Court of Honor (COH) 10/15 SP: Epiphany Jubilee Celebration 10/31 Citizenship in Comm. MB Hiking MB Program: H. Hughlett COH: (H. Hughlett, Kurt Louis) Jubilee (TBD, TBD) November 8-10Catoctin National ParkJunior Leader Training (JLT): 11/17Citizenship in Comm. MB Camping MB Program: B. Branner JLT (Glor, SPL) December * 13-15PATC Cabin Campout Wineberry + Conley Citizenship in Nation MB Cooking MB Program: W. Braudaway January 10-12Troop Ski Trip: Timberline Resort W. Va. COH 1/21Citizenship in Nation MB Camping MB Program: M. Saunders COH: (B. Branner, TBD) February * * * PATC Cabin Campout New Cabin Citizenship in World MB Astronomy MB Program: H. Hughlett March * 28 – 30 * * Laurel CavernsMulch Sales SP: Spring Cleanup Day Cub Scout Recruitment Citizenship in World MBProgram: M. Saunders Clean-up: (J. DeGastyne, TBD) April TBDPowhatan District Spring Camporee New Patrols COH 4/15 Basic Scout Advancement Plumbing MB Program: W. Braudaway COH: (W. Braudaway, TBD) May * Assateague IslandBasic Scout Advancement Plumbing MB Program: C. Monroe June * 27 – 29 * * Canoe / White Water Rafting Trip TBD Basic Scout Advancement Photography MB Program: R. Burchfield July 27 – Aug 2BSA Summer Camp: Ottari Mountain Man Option SP: The Spring Vacation Bible School AdvancementProgram: TBD VBS: (J. DeGastyne, TBD) August Northern Tier High Adventure Canoe Trip Canoeing MBProgram: M. Saunders * Indicates tentative date subject to availability * * Indicates an alternative date that may be used (if possible) to resolve Epiphany Church and Epiphany Youth activity conflicts

Communications  How do you know what is going on???  Announcements at the end of each Troop Meeting  Flyers given at Troop meetings at least two weeks prior to sign-up  announcements  Website – announcements and flyers are posted

What can you do if you don’t know what is happening??  Come 15 min. early to pick-up from the Troop Meetings and listen to the announcements  Check regularly.  The current list is available for you to check your address  Check the website regularly  Bookmarks with the web address are available for every family Ask your scout!

Fundraising  Popcorn  Mulch

Volunteers

Current Status  21 Families in Troop 1257  12 Families have signed up to serve on committee and /or troop positions  8 of the 12 Families serve in multiple positions  9 Families have not yet signed up  57% families are carrying the troop We need 100% participation!

Needed Volunteer Positions  Committee Positions:  Monthly Activity Coordinator (need 7)  Equipment Manager  Training Coordinator  Court of Honor Coordinator  Troop Positions  Monthly Adult Family Camper (need 9)  Assistant Scoutmasters  Merit Badge Counselors

Volunteer Sign-up Approach  Every family must sign-up to help!  Monthly Activity Coordinators / Adult Campers are our greatest need  These positions only require your time for a short duration!  If a family handles both the planning and adult camping together we could easily solve our crisis  Current Committee and Troop volunteers can fill-in AFTER we have reached 100% participation

Training / Initiation  Monthly Activity Coordinator – package to explain process and requirements posted on website  Adult Camper – BSA Youth Protection training is encouraged (available several times a year – 1- 1/2 hours)  Troop and Committee training available 3 times a year (one afternoon)  Job Descriptions available upon request  Committee positions - see Paul Petersen  Troop positions – see Mike Glor

Current Volunteers Signed up Families Volunteer Positions Not Yet Signed Up Families Ferrer Treasurer, MB Counselor Han Hughlett Assistant Scoutmaster, MB Counselor Pawlukiewicz Petersen Committee Chair Groome Anders Committee (Uniforms) Lin Louis Advancements Kanz Monroe Assistant Scoutmaster, MB Counselor Small Branner Assistant Scoutmaster Zulick Braudaway Assistant Scoutmaster, Registrar, Activity Coordinator Lee Ellis Committee, Communications, MB Counselor Flevarakis Reutter Secretary, Popcorn DeGaetano Committee, MB Database, BOR, Mulch Moore Committee, Activity Coordinator, BOR

Sign-ups DateEvent DescriptionAdult CampersMonthly Activity Coordinators September 28– 30Powhatan Fall Camporee Camporee hosted by Troop 1257 n/a Braudaway October 11-13Old Rag CampoutMoore, DeGastyne Moore November 8-10Catoctin National Park DeGaetano December * 13-15PATC Cabin Campout Wineberry + Conley January 10-12Troop Ski Trip: Timberline Resort W. Va.n/a Saunders February * * * PATC Cabin Campout New Cabin March * 28 – 30 * * Laurel Caverns April TBDPowhatan District Spring Camporee May * Assateague Island June * 27 – 29 * * Canoe / White Water Rafting Trip TBD July 27 – Aug 2BSA Summer Camp: Ottari Mountain Man Option August Northern Tier High Adventure Canoe Trip Saunders

Committee and Troop Sign-ups Equipment Manager Training Coordinator Court of Honor Coordinator General Member of Committee – multiple positions MB Counselor(s) – multiple positions Assistant Scoutmaster(s) – multiple positions