1. Parent’s Meeting May 27, 2003

2. Agenda State of the Troop Address (Mike Glor)  Status  SM Organization  Advancement Process  Scout Leadership Positions  Expectations / Safety Summer Camp Status (Paul Petersen) Volunteer Status (Paul Petersen) Communications (Lisa Ellis) Announcements Handouts

3. What is New this Troop Year We are no longer a small troop This Spring added two “New Scout Patrols”  Troop size is 34 scouts What does this mean for Troop 1257?  Patrol focus during Troop Meetings  Organized Games  We need more adult volunteers!

4. Scoutmaster Organization Scoutmaster (SM) Glor First Year Primary ASM Branner Assistant to Primary ASM Adult Patrol Helpers 2nd Year Primary ASM Assistant to Primary ASM Adult Patrol Helpers Venture Patrol ASM Hughlett Assistant to Primary ASM Petersen Program Resources ASM Ellis Program Strategic Planning ASM Braudaway Vacancies Filled

5. Scoutmaster Event Planning Scoutmaster (SM) Glor June 03 Event ASM Summer Camp 03– Ottari ASM Braudaway Summer Camp 03 - Olmsted ASM Petersen Aug 03Event ASM Sep 03 Event ASMOct 03 Event ASM Nov 03 Event ASMDec 03 Event ASM Jan 04 Event ASMFeb 04 Event ASM March 04 Event ASM Apr 04 Event ASM May 04Event ASMJune 04 Event ASM Summer Camp 04– Wk1 ASM Summer Camp 04 - Wk2 ASM

6. Advancements and Merit Badges (New Parent Info – not covered in March) Advancement philosophy Advancement to First Class Merit Badges - How do they happen? Signing of Handbooks Scoutmaster Conferences Boards of Review Camping Participation  Boy Scouts Lead  Parents Assigned to Owl Patrol

7. Scout Leadership Positions Process of elections Troop goals: Scout lead troop (Planning, leading, build character, leadership training) Scout Responsibility:  time and effort  near perfect attendance at meeting, monthly events, leadership training  come early - stay late  prep work at home - menu, duty roster, calling to inform patrol members and remind of duties.  wear his uniform

8. Scout Leadership Positions (cont.) Parental responsibility:  support and guidance  transportation, encouragement, "refocusing of purpose"  help with leadership management - phone calls, keeping records, complete uniform and remaining him of what is expected of him

9. Scout Leadership Positions (cont.) Parental “Do’s and Don'ts”  Don't use Scouts as a punishment. Do ensure that as a leader he sees his job is to attend  Don't do your son's assignment. Do ensure that he calls, he writes, and he does the work  Don't ignore him. Do learn his assignments and make sure he is keeping up  Don't expect too much. Do see that he is learning life skills and it will take time and maybe a few mistakes  Don't expect too little. Scouting leadership positions are designed to be age appropriate; however, Scouts mature at different times. Most scouts have to "grow" into their leadership responsibility. Do help your scout find their leadership strengths and develop the areas that do not come naturally to them. Note: Troop 1257 will be conducting a Junior Leader training course in the near future.

10. Scout Master Expectations Troop Meetings Camping Events Troop Safety  Transportation  Games  Hike  Permission Slips Scouts be on time!

11. Summer Camp Great percentage of scouts coming to camp Final payment is due Merit Badge requests are in for Ottari Some Merit Badges have prerequisites (info to follow). Scouts are encouraged to complete prerequisites before camp. 1st year scouts focus on rank advancement through First Class 2nd year and older scouts focus on merit badges. Primary focus is to have fun!

12. Volunteer Status As of May 2003: 33 Active Families in Troop 1257 19 Families have signed up to serve on committee and /or troop positions 5 Families are signed up exclusively for camping 75 % of our families are signed-up to help! Our Troop Goal is 100% and we have some major holes to fill!

13. Current Family Commitments FerrerTreasurer, MB Counselor HughlettAssistant Scoutmaster, MB Counselor, Scout Sunday PetersenCommittee Chair, Adult Summer Camper AndersCommittee (Uniforms), MB Counselor, Trip Coordinator, Adult Camping, COH Coordinator, Transportation Safety LouisSummer Camp Coordinator MonroeAssistant Scoutmaster, MB Counselor BrannerAssistant Scoutmaster BraudawayAssistant Scoutmaster, Registrar, Trip Coordinator, Training Coordinator, Adult Summer Camper EllisCommittee, Communications, MB Counselor ReutterSecretary, Popcorn Coordinator DeGaetanoCommittee, MB Database, BOR, Mulch Coordinator

14. Current Family Commitments (Cont) MooreCommittee, Activity Coordinator, BOR, Unit Commissioner FlevarakisTrip Coordinator, Adult Camping, Emergency Forms SmallTrip Coordinator, Adult Camping, COH Coordinator PawlukiewiczAdult Camping KanzEquipment Manager GroomeTrip Coordinator, Adult Camping NoonanAdult Summer Camper GirdisTrip Coordinator MillerAdvancement Coordinator, Adult Summer Camper SmithTrip Coordinator, Vehicle/Insurance Data Coordinator, Resource Survey, Adult Summer Camper MansfieldTrip Coordinator AllisonAdult Summer Camper WardAdult Summer Camper KoutrisAdult Summer Camper

15. Volunteer Positions Needed Committee Positions:  Membership  Transportation  Summer Camp Coordinator (2004)  Camping Coordinator Troop Positions  Assistant Scoutmasters Primary ASM for 2nd Year Scouts Assistant ASMs for 1st and 2nd Year Scouts Adult Patrol Helper to augment ASM staff during meetings Event ASMs

16. Volunteer Positions Needed Activity Support  Trip Coordinators (All but Oct, Nov and Jan are covered)  Monthly Adult Family Campers  Summer Camp Adult Campers  Summer Camp Drivers (need 4) Merit Badge Counselors

17. Position Sign-ups Membership Transportation Summer Camp Coordinator (2004) Camping Coordinator Summer Camp Drivers (in addition to leaders that are going) Ottari - 3 Each Way Olmsted - 1 for Return Trip

18. Assistant Scoutmasters* PositionName Event Planning (note which month) Assistant to Primary (note 1 st or 2 nd year scouts) 2 nd Year Primary ASM * Please indicate interest. These positions are appointed by the Scoutmaster

19. Trip Coordinator and Adult Camper Sign-ups MonthTripAdult Campers (need 3 per month) Aug Sept OctGirdis NovMansfield Dec JanSaunders Feb Mar Apr May

20. Monthly Adult Patrol Helpers MonthAdult Patrol Helpers (need 3 per month) June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May

21. Training / Initiation Monthly Activity Coordinator – package to explain process and requirements posted on website  Attend committee meetings 2-3 months prior to event Adult Camper – BSA Youth Protection training is encouraged (available several times a year – 1-1/2 hours, or on-line) Troop and Committee training available 3 times a year (one afternoon) Job Descriptions available upon request  Committee positions - see Paul Petersen  Troop positions – see Mike Glor

22. Communications Email Distribution list: all@troop1257.orgall@troop1257.org Website address: www.troop1257.orgwww.troop1257.org Keyword ‘Troop1257’ in Google gets you right to our home page Come to meetings at 8:15 to hear announcements and pick-up flyers

23. Announcements June 27-29 Rafting Trip June 3 Field Trip for 2 nd and 3 rd year scouts (RSVP Lisa) June 17 Troop Swim Night Emergency Forms – Please fill out and return to Kim Sign-up Sheets are on the table for volunteer positions

24. Emergency Form Scout Name: Address: Phone Number: Doctor’s Name: Doctor Phone Number: Insurance Carrier: Policy Number: Phone Number: Health Alert Information: Emergency Contact(s) (aside from Parents):

25. Handouts – Please take one Troop Rosters Emergency Forms Bookmarks

26. Questions?